Legal Information Security Policy

LEGAL INFORMATION SECURITY POLICY

This Legal Information Security Policy (the "Policy") is entered into effective as of by and between Client Name: Client Address: and Provider Name: Provider Address: . The Client and Provider are together referred to herein as the Parties.

RECITALS

WHEREAS, the Parties seek to establish binding operational and legal requirements governing the protection, handling, storage, access, and destruction of Confidential Information and other legal information exchanged or created in connection with their relationship;

WHEREAS, the Parties acknowledge that legal information, whether in electronic or physical form, presents specific confidentiality, privilege, and evidentiary concerns and requires defined security controls to preserve attorney-client privilege, work product protections, and compliance with applicable law;

WHEREAS, the Parties desire to set forth responsibilities, technical and administrative safeguards, incident response obligations, and enforcement mechanisms to reduce the risk of unauthorized disclosure, alteration, or loss of legal information;

NOW, THEREFORE, in consideration of the mutual covenants contained herein and other good and valuable consideration, the Parties agree as follows.

1. PURPOSE

The purpose of this Policy is to establish minimum security standards, administrative procedures, and contractual obligations applicable to the creation, receipt, storage, processing, transmission, retention and disposal of legal information, including but not limited to privileged communications, attorney work product, litigation records, regulatory filings, and any other information that is subject to confidentiality or legal privilege (collectively, "Legal Information").

2. SCOPE

This Policy applies to all Parties, employees, contractors, agents, and third-party service providers who create, access, maintain or otherwise handle Legal Information on behalf of the Parties, whether in physical form or in electronic systems owned, managed or operated by either Party.

3. DEFINITIONS

For purposes of this Policy, capitalized terms have the meanings set forth herein. "Confidential Information" means non-public information disclosed by a Party that a reasonable person would understand to be confidential. "Legal Information" is defined above and includes Confidential Information that is subject to privilege or other legal protections. "Breach" means an unauthorized acquisition, access, use, disclosure, modification, or destruction of Legal Information.

4. ROLES AND RESPONSIBILITIES

Each Party shall designate an individual responsible for security governance of Legal Information and for acting as the primary liaison for policy implementation and incident coordination.

5. DATA CLASSIFICATION

Legal Information must be classified to ensure appropriate handling. The Parties adopt the following minimum classifications and corresponding handling rules.

Public — Information approved for public release. No special protections required beyond standard security.

Internal — Non-confidential administrative materials. Access limited to employees and authorized contractors.

Confidential — Information subject to confidentiality obligations. Encryption in transit and at rest required; access limited on a need-to-know basis.

Restricted — Privileged legal communications, attorney work product, and materials subject to court order. Strict access controls, logging, and privileged handling procedures apply.

6. ACCESS CONTROL AND AUTHENTICATION

Access to Legal Information shall be granted on the principle of least privilege. Access rights shall be reviewed at least annually or upon material role change. Multifactor authentication (MFA) shall be required for remote access to systems that store or process Legal Information.

Multifactor authentication required for access to Legal Information systems.

7. ENCRYPTION AND KEY MANAGEMENT

All Confidential and Restricted Legal Information stored electronically must be encrypted at rest and in transit using cryptographic controls consistent with industry standards. Key management procedures shall ensure keys are securely generated, stored, rotated, and revoked when necessary.

8. INCIDENT RESPONSE AND BREACH NOTIFICATION

The Parties shall maintain incident response procedures specific to Legal Information that include detection, containment, forensic preservation, legal privilege protection, mitigation, root-cause analysis and notification. Each Party shall promptly notify the other following discovery of an actual or suspected Breach affecting Legal Information.

9. VENDOR AND THIRD-PARTY MANAGEMENT

Third-party service providers that access, process, store, or transmit Legal Information must enter into written contractual agreements imposing security obligations substantially equivalent to those in this Policy, including rights to audit, incident notification, data segregation, and termination for failure to meet security obligations.

Vendor risk assessments required prior to engagement and annually thereafter.

10. TRAINING AND AWARENESS

Personnel with access to Legal Information must receive initial and periodic security training that includes handling of privileged materials, secure communications, secure storage, and incident reporting obligations.

11. MONITORING, AUDIT AND REPORTING

The Parties shall maintain logging, monitoring and audit capabilities sufficient to detect unauthorized access to Legal Information and to support forensic review. Audit records shall be retained in accordance with the Retention section below and shall be made available to the other Party upon reasonable request for compliance verification subject to confidentiality protections.

12. RETENTION AND DISPOSAL

Legal Information shall be retained only as long as necessary for legal, regulatory, and business purposes. Secure disposal methods appropriate to the media shall be employed to render Legal Information irrecoverable at the end of the retention period.

13. ENFORCEMENT AND SANCTIONS

Each Party agrees to enforce this Policy and to apply disciplinary measures, up to and including termination of employment or contract, where violations occur. Remedies shall be cumulative and not exclusive of any other rights or remedies available at law or in equity.

14. POLICY EXCEPTIONS

Exceptions to this Policy may be granted only through a documented, written exception process approved by the designated Policy Owner. Any approved exception must include compensating controls, a defined expiration date, and formal sign-off by the Parties' authorized representatives.

15. AMENDMENTS; WAIVER

Any amendment or modification to this Policy must be in writing and signed by authorized representatives of both Parties. No waiver of any provision shall be effective unless in writing and signed by the waiving Party. A waiver of any breach shall not constitute a waiver of any subsequent breach.

16. NOTICES

All notices, requests, demands, and other communications required or permitted under this Policy shall be given in writing and delivered to the addresses provided below (or at such other address as a Party may specify by notice in accordance with this section).

17. GOVERNING LAW

This Policy shall be governed by and construed in accordance with the laws of the state identified below, without regard to its conflict of law principles.

18. ENTIRE AGREEMENT

This Policy constitutes the entire agreement between the Parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, understandings, negotiations and discussions, whether oral or written, regarding Legal Information security between the Parties.

19. SEVERABILITY

If any provision of this Policy is held to be invalid, illegal or unenforceable by a court of competent jurisdiction, such provision shall be modified to the extent necessary to render it valid and enforceable while preserving the Parties' intent. If modification is not possible, the invalid or unenforceable provision shall be severed and the remaining provisions shall remain in full force and effect.

20. COUNTERPARTS

This Policy may be executed in counterparts, each of which shall be deemed an original, and all of which together shall constitute one and the same instrument. Signatures provided by electronic means shall be binding for all purposes.

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