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Legal Intent to Proceed Document

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LEGAL INTENT TO PROCEED DOCUMENT

This Legal Intent to Proceed Document (the "Document") is entered into as of Date: by and between Client Name: , an entity type: organized under the laws of , with principal address (hereinafter "Client"), and Provider Name: , an entity type: organized under the laws of , with principal address (hereinafter "Provider").

RECITALS

WHEREAS, Client desires to evaluate and, subject to the terms set forth herein, proceed with certain commercial discussions and the potential engagement of Provider to deliver services or goods described further below; and

WHEREAS, Provider has represented that it has the capacity, personnel, and expertise to perform the proposed work and the parties wish to establish their mutual intent to proceed with defined preliminary steps in good faith while preserving certain rights and obligations; and

WHEREAS, the parties intend that certain provisions of this Document shall be binding immediately while other provisions shall be non-binding expressions of intent pending execution of a definitive agreement.

NOW, THEREFORE

In consideration of the mutual promises set forth herein and other good and valuable consideration, the receipt and sufficiency of which are acknowledged, the parties agree as follows.

1. PURPOSE

The purpose of this Document is to set forth the parties' mutual intent to proceed with preliminary activities relating to: and to allocate responsibilities, confidentiality obligations, and any limited exclusivity during the negotiation period.

2. SCOPE OF PRELIMINARY ACTIVITIES

The parties shall engage in the following preliminary activities in good faith: review of technical and commercial terms, exchange of pertinent documentation, preparation of a proposed statement of work or term sheet, and scheduling of meetings and demonstrations as required to advance towards a definitive agreement. Specific tasks and milestone dates, if any, are as follows:

3. NATURE OF THE DOCUMENT; BINDING AND NON-BINDING PROVISIONS

Except as expressly provided in Section 4 (Exclusivity) and Section 5 (Confidentiality), the parties acknowledge and agree that this Document is intended only to reflect mutual intentions and to facilitate negotiation of a definitive agreement. No party shall be bound to consummate the proposed transaction or engagement unless and until a definitive written agreement has been executed by all authorized representatives of the parties.

Notwithstanding the foregoing, Sections 4 (to the extent exclusivity is elected), 5 (Confidentiality), 7 (Expenses), 11 (Governing Law), and this Section 3 are intended to be legally binding obligations enforceable by law.

4. EXCLUSIVITY (OPTIONAL)

The parties may elect limited exclusivity as follows. Check the applicable box to indicate selection:

If elected, exclusivity shall commence on and shall continue until , unless earlier terminated by mutual written consent. During any elected exclusivity period, Client shall not solicit or negotiate with third parties with respect to the subject matter described in Section 1.

5. CONFIDENTIALITY

The parties acknowledge that, in connection with the negotiation and performance of preliminary activities, each may disclose Confidential Information to the other. "Confidential Information" means non-public information that is identified as confidential at disclosure or that reasonably should be understood to be confidential given the nature of the information and the circumstances of disclosure.

Each receiving party shall: (a) hold Confidential Information in strict confidence using no less than reasonable care; (b) not use Confidential Information except to evaluate and perform preliminary activities contemplated by this Document; and (c) not disclose Confidential Information to any third party except to those employees, contractors, or advisors with a need to know who are bound by confidentiality obligations no less protective than those set forth herein. The confidentiality obligations shall survive termination of this Document for a period of months.

6. GOOD FAITH COOPERATION

The parties agree to negotiate in good faith, provide materials and information reasonably requested by the other party, and designate representatives with authority to discuss and resolve open items. Nothing in this Section 6 requires either party to agree to terms that it reasonably deems commercially unacceptable.

7. EXPENSES

Each party shall bear its own costs and expenses incurred in connection with the negotiation of the definitive agreement, unless otherwise agreed in writing. If either party requests the other to perform work for which the requesting party will compensate the performing party during the negotiation phase, the scope, fee, and payment terms must be set forth in a separate written agreement signed by both parties.

8. REPRESENTATIONS AND WARRANTIES

Each party represents and warrants to the other that: (a) it is duly organized and validly existing under the laws of the jurisdiction set forth above; (b) it has full corporate or organizational power and authority to enter into this Document and to perform its obligations hereunder; and (c) the execution and delivery of this Document has been duly authorized by all necessary action.

9. TERM AND TERMINATION

This Document shall commence on the Effective Date and shall continue until the earlier of: (a) execution of a definitive agreement by the parties; (b) written mutual termination; or (c) . Termination of this Document shall not relieve either party of obligations that are expressly stated to survive termination.

10. NOTICES

All notices, requests, demands, and other communications under this Document shall be in writing and delivered to the addresses set forth below (or to such other address as a party may designate in writing). Delivery may be made by hand, nationally recognized overnight courier, or certified mail, return receipt requested.

11. MISCELLANEOUS

Governing Law: This Document shall be governed by and construed in accordance with the laws of the jurisdiction chosen by the parties, without regard to conflict of law principles. Selected jurisdiction:

Entire Agreement: This Document constitutes the entire agreement between the parties with respect to its subject matter and supersedes all prior and contemporaneous agreements, understandings, and communications, whether written or oral, relating to the same, except that any executed definitive agreement shall supersede this Document.

Severability: If any provision of this Document is held to be void, invalid, or unenforceable, the remaining provisions shall continue in full force and effect and the parties shall negotiate in good faith to replace the invalid provision with a valid provision that most closely approximates the commercial intent of the invalid provision.

Amendment and Waiver: No amendment or waiver of any provision of this Document shall be effective unless in writing and signed by both parties. No failure or delay by either party in exercising any right shall operate as a waiver of that right.

Counterparts: This Document may be executed in counterparts, each of which shall be deemed an original, and all of which together shall constitute one and the same instrument. Signatures delivered by electronic means that reproduce a handwritten signature shall be binding.

SIGNATURES

Client:

By:

Date:

Provider:

By:

Date:

Enter text✕

What the Legal Intent to Proceed Document Is

A Legal Intent to Proceed Document is a written statement confirming a party's formal decision to move forward with a legal action, settlement step, or transactional milestone. It records the parties, scope of the intended next steps, effective date, and signature authority so recipients and counsel have clear proof of intent and timing. The document is often used to trigger deadlines, retain counsel, authorize filings, or confirm acceptance of settlement terms while preserving evidence of consent and attribution for later use in court or administrative proceedings.

Why a Clear Intent to Proceed Matters

The Legal Intent to Proceed Document creates an auditable record of decision, reduces disputes about timing or consent, and helps meet procedural deadlines. It supports attribution and retention requirements under ESIGN and related state law while documenting the exact scope of authorized legal steps.

Why a Clear Intent to Proceed Matters

Who Typically Prepares and Signs This Document

Common users include litigants, corporate legal teams, outside counsel, and claims managers who need a written trigger for next steps.

  • In-house legal teams documenting corporate approval to commence litigation or settle within defined parameters.
  • Outside counsel confirming client authorization to file, serve, or accept court-ordered terms.
  • Claims adjusters or contracting officers authorizing administrative or contractual remedies after internal review.

Use this section to confirm roles and ensure the person signing has authority to bind the party and accept related obligations.

Primary Signers and Their Roles

In-House Counsel

General counsel or designated corporate attorney who approves strategic legal steps and confirms that the organization has met internal approval protocols. Their signature typically evidences legal authority and internal compliance with corporate governance.

Authorized Representative

An officer, claims manager, or named agent with delegated authority to accept settlements, authorize filings, or direct litigation. The document should state their title and the basis for signature authority.

Core Elements to Include in a Professional Intent to Proceed

A complete document is concise but explicit about parties, authority, actions authorized, effective date, and evidence of intent. Include fields and instructions that reduce downstream ambiguity and support enforceability.

Parties

Full legal names of signing parties and any represented entities; use registered business names for corporations or LLCs.

Authority Statement

A short clause confirming the signer's role or delegation (title, corporate resolution, power of attorney reference).

Scope of Action

Specific actions authorized (e.g., file complaint, accept settlement terms, execute notice of appeal) with any monetary or temporal limits.

Effective Date

Explicit effective date and time zone to fix deadlines and statutes of limitations where relevant.

Signature Block

Printed name, title, signature, and date for each signer; include contact information for verification.

Attachment List

Reference exhibits, engagement letters, or settlement schedules incorporated by reference.

Security and Compliance Checklist

Encryption: TLS 1.2/1.3; AES-256 at rest
Audit Trail: Timestamps, IP, action log
HIPAA: BAA required when PHI involved
ESIGN / UETA: Meets ESIGN and UETA standards
21 CFR Part 11: Controls for FDA-regulated records
Access Control: Role-based authentication

Key Risks and Consequences of Errors

Missed Deadlines: Statute loss or sanction risk
Wrong Signer: Transaction voided or challenged
Improper Notarization: Rejection by court or recorder
Missing Consent: ESIGN consumer-disclosure gaps
Privacy Breach: HIPAA or data-exposure fines
Incomplete Fields: Enforceability and interpretation issues

Common Preparation Pitfalls to Avoid

  • Using vague authorization language that fails to define monetary or temporal limits for counsel or agents.
  • Relying on an unsigned email thread without a formal, attributed document that evidences intent and date of consent.
  • Failing to confirm the signer’s actual authority or corporate delegation, which can lead to later repudiation.
  • Omitting required consumer-facing disclosures under ESIGN for financial or healthcare transactions, risking unenforceability.

Step-by-Step: Completing the Intent to Proceed

Follow these steps to create a legally robust and auditable document that minimizes later disputes or procedural problems.

  • 01
    Draft: Describe parties, authority, and exact actions authorized.
  • 02
    Confirm Authority: Verify signer’s title, delegation, or resolution in writing.
  • 03
    Add Dates: Set effective date in MM/DD/YYYY format and specify time zone.
  • 04
    Sign and Record: Obtain signatures, notarization if required, and preserve audit trail.

How Electronic Completion and Routing Typically Works

Digital workflows streamline signing while preserving attribution and retention requirements; use a consistent routing order and authentication method.

  • Upload Document: Place signature, date, and initial fields in the template.
  • Assign Signers: Add signer emails and specify signing order where needed.
  • Set Authentication: Choose email, SMS, or stronger methods for signer identity.
  • Capture Audit Trail: Keep timestamps, IP, and completed-document copies.

Typical Digital Workflow Settings for This Document

Configure these fields when building a reusable template to ensure consistent processing and evidence capture.

Field Configuration
Signer Order Sequential or parallel routing; set required signer roles.
Authentication Email link, SMS code, or two-factor for higher assurance.
Conditional Fields Show fields only when specific choices are selected.
Storage Save signed copies and audit trail to secure repository.

Digital Signing and eSubmission Considerations

Choose a platform that captures a complete audit trail, supports the required authentication level, and preserves signed records in exportable formats.

  • File Formats: PDF and DOCX supported
  • Integrations: Connects with CRM and document storage
  • eNotary / RON: Supports remote notarization when required

Ensure the chosen solution meets ESIGN/UETA rules, retains records for the required period, and provides exportable evidence for court or administrative review.

Key Milestones From Authorization to Filing

Use this milestone view to track essential stages that the Intent to Proceed typically triggers in a legal workflow.

01

Drafting Complete

Document finalized and reviewed by counsel.

02

Signatures Obtained

All required parties sign and date the document.

03

Notarization / Witness

Obtain notarization or witnesses where jurisdiction requires them.

04

File / Serve

File with court or serve counterparties and preserve proof of filing.

eSignature Pricing and Feature Comparison

Basic pricing and feature availability for common eSignature platforms. signNow is listed first per vendor-comparison conventions.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes Varies
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Frequently Asked Questions and Troubleshooting

Answers to common questions about preparing, executing, and validating a Legal Intent to Proceed Document.


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