Legal Internal Import Request

LEGAL INTERNAL IMPORT REQUEST

Requestor Name:   Department:   Employee ID:

Requestor Contact Email:   Phone:   Date of Request: Month Day Year

RECITALS

WHEREAS, Requestor seeks authorization to import tangible goods, data, software, or proprietary materials into Company systems or facilities for legitimate business purposes described below; and

WHEREAS, the Legal Department must review and clear the proposed import for compliance with applicable export controls, customs regulations, sanctions, intellectual property rights, and data protection obligations prior to any cross-border transfer or physical receipt; and

WHEREAS, the parties desire to document the scope, required documentation, risk allocation, and approval path for the requested import.

NOW, THEREFORE, in consideration of the mutual covenants contained herein, Requestor submits this Legal Internal Import Request and agrees to the terms set forth below.

1. DEFINITIONS

For purposes of this Request: "Import" means any physical shipment, electronic transfer, software deployment, or internal receipt of materials sourced from outside the Company entity's jurisdiction; "Confidential Information" means non-public business, technical, personal or legal information disclosed or imported; "Legal Approval" means written clearance by an authorized representative of the Legal Department permitting the import to proceed subject to any conditions.

2. SCOPE OF REQUEST

Description:   Quantity:   HS/Commodity Code:   Estimated Value (USD):

If additional items exist, attach an annexed schedule labeled "Attachment A - Additional Items" and list any restricted components clearly in the attachment.

3. COMPLIANCE AND REPRESENTATIONS

Requestor represents, warrants, and certifies to the best of Requestor's knowledge that the information provided in this Request is complete and accurate. Requestor further certifies the following (check applicable boxes):

 Export control review completed by Requestor (if applicable)

 No known sanctions or denied-party issues associated with the origin, consignee, or end-use

 Requestor has authority or license to import any third-party intellectual property included in the materials

4. REQUIRED DOCUMENTATION

Requestor shall attach or upload copies of all documents necessary for legal review, including without limitation: commercial invoices, bills of lading, end-user statements, license documents, software source or license agreements, technical specifications, and privacy impact assessments where personal data is involved. Describe any documents attached or to follow:

5. TIMELINE & HANDLING INSTRUCTIONS

Requested Clearance Date: Month Day Year

6. LIABILITY, INDEMNIFICATION AND INSURANCE

Requestor shall indemnify, defend and hold harmless the Company, its affiliates, and their respective officers, directors, employees and agents from and against any losses, fines, penalties, liabilities, costs and expenses (including reasonable attorneys' fees) arising out of or relating to Requestor's failure to disclose restrictions, misrepresentations in this Request, unauthorized importation, infringement of third-party rights, or violation of applicable export or customs laws. Requestor shall maintain insurance sufficient to cover third-party claims reasonably foreseeable in connection with the import.

7. CONFIDENTIALITY AND DATA PROTECTION

All imported materials that constitute Confidential Information shall be handled in accordance with the Company's confidentiality policies. Where imported materials contain personal data, Requestor shall comply with applicable data protection laws and Company data-handling standards, including minimization, access controls, and secure transmission/storage measures. Any breach or inadvertent disclosure must be reported immediately to Legal and Security.

8. APPROVALS, COSTS AND COST CENTER

Requestor acknowledges that there may be fees, duties, taxes, or internal costs associated with the import and that these costs shall be charged to the cost center specified below unless otherwise approved in writing by Finance.

9. NOTICES

10. AMENDMENT, WAIVER & COUNTERPARTS

No amendment or waiver of any provision of this Request shall be effective unless in a writing signed by both Requestor and an authorized representative of the Legal Department. Failure to exercise any right is not a waiver. This Request may be executed in counterparts and delivered by electronic means, each of which shall be deemed an original and all of which together shall constitute one instrument.

11. GOVERNING LAW; ENTIRE AGREEMENT; SEVERABILITY

This Request shall be governed by and construed in accordance with the substantive laws of the jurisdiction of the requesting entity without regard to conflict-of-law principles. This Request constitutes the entire understanding between the parties with respect to the subject matter herein and supersedes all prior communications and understandings. If any provision of this Request is held invalid or unenforceable, such provision shall be severed and the remaining provisions shall remain in full force and effect.

12. ACKNOWLEDGEMENT

By signing below, Requestor certifies that all information provided is true and complete to the best of Requestor's knowledge and agrees to comply with any conditions of Legal Approval. Legal's signature constitutes review and any such written conditions attached to the approval are incorporated by reference.

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