Are electronic signatures valid?

Yes. Electronic signatures are legally valid in interstate commerce under the ESIGN Act (15 U.S.C. §7001) and in most states under UETA; confirm local exceptions such as wills or certain court filings.

When is notarization required?

Notarization depends on the document type and state rules; deeds and some affidavits generally require notarization. Check state notary laws or local filing office requirements.

Can remote notarization be used?

Remote online notarization (RON) is permitted in many states subject to identity-proofing, audio-video recording, and retention rules; verify current state notary commission rules before relying on RON.

What authentication level is needed?

Use email or SMS for routine resolutions; apply stronger methods (KBA, identity provider) when higher assurance is needed for public record or transactional risk.

How do I revoke or amend a resolution?

Adopt a subsequent resolution that expressly revokes or amends the prior one. Maintain clear versioning and ensure the amending action follows the same governance rules as the original adoption.

Is a signed PDF sufficient for records requests?

A tamper-evident signed PDF plus its audit trail generally satisfies authentication needs; retain both together and preserve metadata for potential discovery or public-record requests.

Electronic Signature
Templates
Legal
Legal Joint Resolutions Template

Legal Joint Resolutions Template

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

LEGAL JOINT RESOLUTIONS TEMPLATE

This Joint Resolution (the Resolution) is made and entered into by and between: Party A: , a with principal address at ; and Party B: , a with principal address at . The parties hereby agree as follows.

RECITALS

WHEREAS, each party has the authority to enter into this Resolution under its organizational documents and applicable law, and desires to adopt the joint resolutions set forth herein; and

WHEREAS, the parties have negotiated in good faith and determined that it is in their mutual interest to adopt a coordinated course of action regarding the matters described in this Resolution; and

WHEREAS, the parties intend that this Resolution effectuate binding commitments, authorize specified officers and agents to take actions, and set forth procedures for implementation and notice;

NOW, THEREFORE, BE IT RESOLVED

In consideration of the mutual covenants and agreements contained herein, and intending to be legally bound, the parties agree as follows:

1. DEFINITIONS

Capitalized terms used in this Resolution shall have the meanings set forth in this Section. Unless otherwise provided, references to "Day" mean calendar day, and "Effective Date" means the date specified in Section 3.

2. JOINT RESOLUTIONS

The parties hereby adopt the following resolutions as joint, binding corporate actions and directives:

Resolved Item 1 (action to be taken) Resolved Item 2 (allocation of responsibilities) Resolved Item 3 (funding, if any)

3. EFFECTIVE DATE

This Resolution shall become effective on the following date: Day , Month , Year .

4. AUTHORITY AND AUTHORIZATION

Each party represents and warrants that its execution, delivery and performance of this Resolution has been duly authorized by all necessary action, and constitutes a legal, valid and binding obligation enforceable against such party in accordance with its terms. Each party authorizes its officers or agents identified below to take such actions and execute such instruments as may be necessary or desirable to effectuate the resolutions adopted herein.

Authorized Officer or Agent for Party A Authorized Officer or Agent for Party B

5. IMPLEMENTATION AND FURTHER ASSURANCES

Each party shall promptly execute and deliver such documents and take such further actions as may be reasonably required to carry out the intent and purposes of this Resolution. Neither party shall take any action that would materially frustrate the other party's ability to perform its obligations hereunder.

6. NOTICES

All notices, requests, demands and other communications required or permitted to be given under this Resolution shall be in writing and delivered to the addresses set forth below (or to such other address as a party may designate by notice in accordance with this Section).

Notice Address for Party A Notice Address for Party B

7. AMENDMENT; WAIVER

This Resolution may be amended, modified or supplemented only by a written instrument signed by both parties. No waiver of any provision of this Resolution shall be effective unless in writing and signed by the party against whom enforcement is sought; a waiver of any breach shall not constitute a waiver of any subsequent breach.

8. GOVERNING LAW

This Resolution shall be governed by and construed in accordance with the substantive laws of the state specified below, without regard to conflict of laws principles.

Governing Law State

9. ENTIRE AGREEMENT

This Resolution constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior negotiations, agreements and understandings, written or oral, concerning such subject matter.

10. SEVERABILITY

If any provision of this Resolution is held to be invalid, illegal or unenforceable in any respect, the validity, legality and enforceability of the remaining provisions shall not be affected or impaired, and the parties shall negotiate in good faith to replace the invalid provision with a valid provision that, to the maximum extent possible, achieves the original intent of the parties.

11. COUNTERPARTS; EXECUTION

This Resolution may be executed in counterparts, each of which shall be deemed an original and all of which together shall constitute one and the same instrument. Signatures delivered by electronic transmission shall be deemed originals for all purposes.

12. CERTIFICATION

The undersigned officers of each party hereby certify that the resolutions contained in this instrument were duly adopted in accordance with such party's organizational documents and applicable law and that the persons signing below are authorized to bind their respective parties.

Record of Adoption (meeting or written consent description)

Party A:

By:

Date:

Party B:

By:

Date:

What a Legal Joint Resolutions Template Is

A Legal Joint Resolutions Template is a standardized draft used to record a formal decision adopted jointly by two or more parties—commonly boards, councils, partnership committees, or multiple corporate entities. The template frames recitals, the precise resolution language, voting or consent records, effective dates, and signature blocks so the outcome is documented consistently. When executed correctly the signed resolution creates a clear written record of action, can be attached to corporate minutes or public filings, and is typically enforceable as a written agreement subject to ESIGN and state UETA/ESRA rules where applicable.

Why a Standard Template Matters

Using a template reduces ambiguity, speeds review, and ensures each resolution contains required elements—recitals, resolved clauses, adoption language, and a verifiable signature record. A consistent format supports legal enforceability, auditability, and easier retention for compliance with corporate or public-record obligations.

Who Typically Prepares and Signs These Resolutions

Several organizational roles commonly prepare or approve joint resolutions; responsibilities vary by entity type and governance rules.

Board secretaries and corporate counsel managing board minutes and formal corporate actions.
Municipal clerks and council staff preparing local government ordinances and intergovernmental agreements.
Nonprofit executive directors and trustees documenting joint policy or grant-acceptance decisions.

Knowing the primary users helps tailor the template to include the required approvals, signature order, and any jurisdiction-specific formalities before circulation.

Typical signer profiles and responsibilities

Board Secretary

Drafts and circulates the resolution, confirms voting results and minutes, and retains the executed resolution with corporate records. Often serves as the custodian for corporate attestations and record requests.

Municipal Clerk

Prepares the resolution for council adoption, ensures compliance with local notice and publication requirements, and files or indexes adopted resolutions in the official record or public registry.

Core sections a professional template should include

A complete Legal Joint Resolutions Template is modular so it can be reused across matters while ensuring each resolution meets formal and legal requirements.

Title

A clear, descriptive title identifying the adopting body, purpose, and resolution number when applicable, to aid indexing and later retrieval.

Recitals

Brief factual background that explains why the resolution is proposed; recitals set context without creating operative obligations unless expressly stated.

Resolved Clauses

One or more precise operative paragraphs stating the decision, directives, or authorizations in numbered or lettered format for clarity and enforceability.

Voting/Consent Record

A clear statement of the vote or written consents, listing which members voted or joined, and the result required by bylaws or law for adoption.

Effective Date

A single line specifying when the resolution takes effect—immediate upon adoption or on a stated future date to avoid ambiguity.

Signatures and Attestation

Signature blocks for authorized signatories, dates, and an attest or witness line as required by corporate bylaws or local rules; include fields for notarization if needed.

Step-by-step: completing and finalizing a joint resolution

Follow a consistent sequence to prepare, approve, sign, and preserve the executed resolution to minimize legal and administrative friction.

01

Draft: Insert recitals and precise resolved clauses with legal review as needed.
02

Circulate: Share the draft with members and counsel before the meeting or consent round.
03

Adopt: Record the vote or obtain written consents per bylaws or statute.
04

Execute: Obtain signatures, attestations, and notarization if required; then file with records.

Typical digital workflow settings for online completion

Configure signer order, authentication, and retention before sending to ensure a legally defensible signing process.

Field	Configuration
Sender role	Board Secretary or Authorized Officer
Authentication	Email or SMS code; consider KBA for high-assurance needs
Routing order	Sequential or parallel per governance requirements
Retention settings	Save signed PDF + audit trail, set retention period

How electronic execution and routing usually proceeds

A typical e-signature workflow maps document preparation to signer authentication, signing, and certified delivery with an audit trail.

Upload: Uploader prepares the final template and fields.
Assign fields: Place signature, date, and attestation fields.
Authenticate: Signers verify identity via chosen method.
Complete: System records signatures and provides copies.

Platform and format considerations for digital completion

Choose a platform that supports PDF/DOCX formats, audit trails, and appropriate signer authentication for your risk profile.

File formats: PDF and Word DOCX supported
Integrations: Salesforce, NetSuite, Microsoft 365
Authentication: Email, SMS, or advanced KBA

Ensure the chosen service supports export of a tamper-evident signed PDF and retains the audit trail for the retention period required by applicable law or policy.

Comparing eSignature vendors for joint-resolution workflows

Pricing and features affect cost and compliance. The table below lists common plan criteria; signNow is shown first per platform comparisons.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial, no credit card	No	No	No	No
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No
Envelope Cap	No envelope cap	100 envelopes/user/year limit	Varies by plan	Varies by plan	Varies by plan

Security and compliance essentials to include

Encryption: TLS 1.2/1.3 in transit; AES-256 at rest

Audit Trail: Timestamps, IP, and action logs included

HIPAA Support: BAA available where required

21 CFR Part 11: Support for FDA-regulated records

SOC 2: SOC 2 Type II certification

Legal Acts: ESIGN and UETA compliance

Consequences of improper preparation or execution

Unenforceable: Resolution may be invalid

Record Rejection: Public registry may refuse filing

Tax Exposure: Incorrect disclosures can trigger audits

Contract Risk: Ambiguous clauses invite disputes

Authentication Failure: Weak signer verification undermines evidence

Notary Defect: Missing notarization may void record

Common mistakes to avoid when preparing resolutions

Using ambiguous operative language that fails to specify authority, amounts, or deadlines can lead to interpretation disputes.
Omitting the voting record or quorum statement undermines proof of proper adoption under bylaws or statute.
Failing to confirm whether electronic signatures or remote notarization are permitted in the relevant jurisdiction.
Not preserving the audit trail and signed PDF together, which complicates later authentication or discovery requests.

Typical timelines and processing expectations

Plan for drafting, circulation, adoption, execution, and filing steps; set internal deadlines to meet statutory or administrative windows.

Draft Complete:

Allow 2–7 business days for review and revisions

Notice Period:

Provide required public or member notice per bylaws or statute

Adoption Date:

Record date of vote or written consent

Execution Window:

Obtain signatures within set timeframe to preserve adoption evidence

Filing/Recording:

File with records office within applicable statutory period

Frequently asked questions about Legal Joint Resolutions

Answers to common questions about validity, signatures, notarization, and e-submission help avoid procedural errors and compliance gaps.

Need help? Contact support

Are electronic signatures valid?
Yes. Electronic signatures are legally valid in interstate commerce under the ESIGN Act (15 U.S.C. §7001) and in most states under UETA; confirm local exceptions such as wills or certain court filings.
When is notarization required?
Notarization depends on the document type and state rules; deeds and some affidavits generally require notarization. Check state notary laws or local filing office requirements.
Can remote notarization be used?
Remote online notarization (RON) is permitted in many states subject to identity-proofing, audio-video recording, and retention rules; verify current state notary commission rules before relying on RON.
What authentication level is needed?
Use email or SMS for routine resolutions; apply stronger methods (KBA, identity provider) when higher assurance is needed for public record or transactional risk.
How do I revoke or amend a resolution?
Adopt a subsequent resolution that expressly revokes or amends the prior one. Maintain clear versioning and ensure the amending action follows the same governance rules as the original adoption.
Is a signed PDF sufficient for records requests?
A tamper-evident signed PDF plus its audit trail generally satisfies authentication needs; retain both together and preserve metadata for potential discovery or public-record requests.

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