Subject Identifiers
Full legal name, aliases, DOB or EIN, and last known addresses to ensure accurate matches across county and state dockets and reduce false positives.
A formal judgment search reduces risk by revealing recorded liabilities that can block closings, affect underwriting, or change litigation strategy; it creates a documented audit trail for due diligence and compliance.
The form is completed by parties who need verified court-record information before a transaction or legal step.
Different users may request different search scopes—county-only, multi-county, statewide, or national—based on the transaction’s legal requirements.
A compliance officer completes the form to confirm no outstanding judgments will impair collateral or borrower eligibility. The officer documents search scope, verifies identity of the subject, and retains results for the loan file in case of audit or regulatory review.
A title examiner requests the search to identify recorded judgments and liens against grantors or grantees. The examiner attaches certified docket entries to the title commitment and notes any exceptions required for insurer approval.
| Field | Configuration |
|---|---|
| Signer Authentication | Email link or SMS code; use stronger auth where required |
| Field Types | Text, date, dropdown, checkbox for structured capture |
| Routing Order | Define sequential or parallel signing as needed |
| Audit Trail | Capture IP, timestamp, and action log |
Use standard, widely accepted file formats and authentication to maximize compatibility with vendors and courts.
Ensure your chosen eSubmission platform supports audit trails, secure storage, and the export formats required by receiving parties.
Full legal name, aliases, DOB or EIN, and last known addresses to ensure accurate matches across county and state dockets and reduce false positives.
Explicit list of counties, states, or nationwide databases to be searched and the date range to limit or broaden results according to transaction needs.
Signed statement authorizing the search or access to court records; required where vendors or custodians request proof of consent.
Preferred delivery method and format (certified PDF, CSV, or secure portal), plus contact for clarifying hits or requesting certified copies.
Who will pay vendor, court, or notary fees; include billing contact and purchase order if applicable to avoid processing delays.
Optional vendor certification that results are accurate as of a specific date; useful for title commitments and lender reliance.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | Yes, 7-day trial | Varies | Varies | Varies | Varies |
| Bulk Send | Yes | Yes | Yes | Yes | Varies |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | Varies | Varies |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies | Varies | Varies |
3–5 business days for county-based searches
24–48 hours if vendor offers rush service
May add 3–7 days depending on clerk availability
RON sessions typically scheduled within 24–72 hours
Allow 30 days for vendor research on contested hits
The team needed verified public-record status for multiple buyers
Property manager required wide county coverage for tenant screening