Parties
Identify full legal names and roles of each party, including entity type and state of formation.
A concise LOI aligns parties on material terms, reduces misunderstandings, and frames the scope of due diligence and negotiation. It helps preserve bargaining positions and documents expectations that may influence later binding agreements.
Use an LOI when you need documented intent and basic negotiations structure but are not yet ready for a fully executed contract.
The buyer’s financial officer or authorized representative signs to confirm preliminary commercial terms and budgeting intent; legal counsel often reviews language affecting binding obligations.
The seller’s chief executive or an authorized agent typically acknowledges receipt and concurrence with LOI terms, and coordinates due diligence and document exchange per the letter.
Identify full legal names and roles of each party, including entity type and state of formation.
Briefly describe the transaction type, assets or equity to be transferred, and any scope limitations.
State price range or formula, proposed deposit or earnest money, and payment structure if applicable.
List material conditions precedent such as financing, regulatory approvals, or satisfactory due diligence.
Specify whether discussions are confidential and whether the seller will refrain from soliciting other offers for a defined period.
Provide deadlines for due diligence, target signing dates for definitive agreements, and contact points for coordination.
| Field | Configuration |
|---|---|
| Signature Field | Required; set role-based signer assignment |
| Date Field | Auto-fill MM/DD/YYYY upon signing |
| Initials Field | Optional; use for multi-page acknowledgment |
| Authentication | Email + SMS code recommended for moderate assurance |
Ensure your chosen platform supports secure storage, exportable audit trails, and the required integrations for downstream contract management.
Date by which recipient must accept or decline.
Last date seller will negotiate exclusively.
Length of inspections and document review period.
Planned date for definitive agreement execution.
Date LOI expires if no progress is made.
Parties exchange LOI text and confirm receipt.
Buyer completes document review and inspections.
Teams negotiate and prepare definitive documents.
Parties sign binding agreement and close the transaction.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial, no credit card | Free trial available | Free trial available | Free trial available | Free trial available |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No envelope cap | 100 envelopes/user/year limit | Varies by plan | Varies by plan | Varies by plan |
Optica’s team adopted online signing to handle investor LOIs quickly and consistently.
A small real estate firm used eSign workflows for tenant and purchase LOIs to avoid in-person delays.