Matter Identification
Case name, docket or file number, tribunal or agency, and initiating date.
Clear litigation disclosures reduce transactional risk by providing counterparties and regulators with material facts up front, limiting surprises and protecting against later claims of concealment. They support informed decision-making and may be required by contract, corporate policy, or securities law.
Common preparers include in-house counsel, compliance officers, corporate secretaries, sellers in M&A, and closing agents.
Reviewers should verify facts, attach supporting records, and document who prepared and approved the disclosure before distribution.
Case name, docket or file number, tribunal or agency, and initiating date.
Plaintiff(s), defendant(s), and related entities such as subsidiaries or affiliates.
Filed, stayed, settled, appealed, dismissed, or investigation stage; include hearing dates.
Concise factual description of claims and material allegations without privileged detail.
Estimate of liability, reserves, insurance coverage, and any cap or limitations.
Complaints, orders, settlement drafts, insurance notices, and counsel memoranda as attachments.
| Field | Configuration |
|---|---|
| Intake Form | Required fields, file uploads, and conditional questions |
| Reviewer Routing | Role-based approval order and notifications |
| Authentication | Email link, SMS code, or advanced signer verification |
| Retention Policy | Attach document retention tags and archival rules |
Ensure the platform you use supports secure uploads, audit trails, and required authentication levels.
Verify the vendor meets compliance needs (HIPAA where applicable), provides tamper-evident signed PDFs, and preserves a verifiable audit trail.
Provide disclosure immediately when a buyer, lender, or regulator requests it.
Deliver final disclosures prior to signing definitive transaction documents.
Update material litigation in public company periodic reports by filing deadlines.
Follow notice periods specified in purchase agreements or loan documents.
Respond within the timeframe specified in the regulator's request.
| Criteria | Standard Disclosure | Notarized/RON Disclosure |
|---|---|---|
| Purpose | informational | verified authenticity |
| Evidence Strength | documented facts | stronger probative value |
| Distribution | internal or counterparty | wider official use |
| Use Case | due diligence | court or regulatory submission |
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | Yes, 7-day trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
When handling investor and vendor diligence they centralized disclosures in a secure portal.
BIS chose a platform with SOC 2 compliance to ensure records could withstand audit scrutiny.