Are electronic signatures valid?

Yes. Electronic signatures are generally enforceable under the ESIGN Act (15 U.S.C. ch. 96) and state UETA laws, provided intent, consent, attribution, and record retention requirements are met.

Who may sign on behalf of an entity?

An authorized officer or designee with delegated authority should sign; include title and an authority statement on the page to evidence delegation of signing power.

Is notarization required?

Typically no for LOIs, but certain jurisdictions or transaction types may require notarization for specific instruments; verify state rules and transaction requirements prior to execution.

How do I correct a signed page?

Corrections after signing are risky; best practice is to execute a corrected counterpart or amendment with all parties re-signing rather than altering the original signed page.

How can the LOI be revoked?

Revocation depends on LOI terms; a written rescission signed by the parties or expiration under an acceptance deadline is typical. Document timing to avoid disputes.

How should executed pages be stored?

Store executed originals and electronic copies with an audit trail in a secure repository; retain per applicable retention rules such as IRS and HIPAA timelines.

Electronic Signature
Templates
Legal
Legal LOI Signature Page

Legal LOI Signature Page

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

LEGAL LOI SIGNATURE PAGE

This Signature Page to the Letter of Intent dated (the "LOI") is entered into as of the date of the last signature below by and between Party A: , a organized under the laws of (the "Party A"), and Party B: , a organized under the laws of (the "Party B").

RECITALS

WHEREAS, the parties have negotiated the principal terms for a potential transaction described as (the "Transaction"); and

WHEREAS, the LOI sets forth certain terms and conditions governing the proposed Transaction and identifies those provisions intended to be binding on the parties pending execution of definitive agreements; and

WHEREAS, the parties desire by this Signature Page to confirm their intent with respect to the LOI and to identify those provisions that will be binding prior to execution of a definitive agreement.

NOW, THEREFORE, for good and valuable consideration, the receipt and adequacy of which are hereby acknowledged, the parties agree as follows:

1. Acceptance and Incorporation

By executing this Signature Page, each party accepts and agrees to the terms of the LOI as of the date set forth below. The LOI, together with this Signature Page, shall constitute a binding agreement only to the extent expressly stated in the LOI and in this Signature Page. Except as expressly provided herein, the LOI is not intended to create binding obligations to consummate the Transaction until definitive agreements, in form and substance satisfactory to each party, have been executed and delivered.

2. Binding Provisions

The parties agree that the following provisions of the LOI shall be binding and enforceable from the Effective Date: confidentiality, exclusivity/no-shop, limitations on solicitation, and provisions regarding expenses. The specific binding provisions are indicated below by checking the applicable items:

Binding Provisions: Confidentiality Exclusivity / No-Shop Expenses Governing Law Clause Other:

3. Confidentiality; Return of Information

Each party reaffirms its obligations under the confidentiality provisions of the LOI. All confidential materials, documentation, and non-public information received in connection with the Transaction shall be used solely for the purposes of evaluating the Transaction and shall be returned or destroyed upon written request of the disclosing party. Any exceptions, including retention for compliance or archival purposes, shall be documented in writing.

4. Exclusivity; Further Negotiation

If exclusivity is designated as binding above, Party B shall not, for the exclusivity period specified in the LOI, directly or indirectly solicit, negotiate, or enter into any agreement with any third party relating to the Transaction without the prior written consent of Party A. The parties shall negotiate in good faith to finalize definitive agreements consistent with the material terms set forth in the LOI.

5. Expenses

Unless otherwise set forth in the LOI, each party shall bear its own costs and expenses incurred in connection with the negotiation and preparation of the Transaction and any definitive agreements. Any agreed allocation of transaction expenses shall be set forth in the definitive agreements.

6. Notices

All notices, requests, consents and other communications required or permitted hereunder shall be in writing and delivered to the parties at their respective addresses set forth below (or at such other address as a party may designate by notice to the other).

Party A Notice Address: Party B Notice Address:

7. Governing Law

This Signature Page and the LOI shall be governed by and construed in accordance with the laws of the jurisdiction indicated below, without regard to principles of conflicts of law. The parties submit to the exclusive jurisdiction of the courts located in that jurisdiction for resolution of disputes arising under the binding provisions.

Governing Law Jurisdiction:

8. Entire Agreement; Amendment; Waiver

This Signature Page, together with the LOI, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior discussions and understandings. Any amendment or modification of this Signature Page or the LOI must be in writing and signed by authorized representatives of both parties. No failure or delay by a party in exercising any right shall operate as a waiver of that right.

9. Counterparts; Electronic Signatures

This Signature Page may be executed in counterparts, each of which shall be deemed an original and all of which together shall constitute one and the same instrument. Signatures delivered by electronic means (including PDF or other electronic reproduction) shall be equivalent to original signatures for all purposes.

10. Severability; Interpretation

If any provision of this Signature Page or the LOI is held to be invalid, illegal or unenforceable, the remaining provisions shall remain in full force and effect and shall be construed in a manner to effectuate the parties' intent. Headings are for convenience only and shall not affect interpretation.

11. Authority and Capacity

Each party represents and warrants that the individual signing on its behalf has the full right, power and authority to enter into and to perform its obligations under this Signature Page and the LOI, and that this Signature Page is binding upon such party in accordance with its terms.

Additional Terms or Schedules (if any):

Party A:

By:

Date:

Party B:

By:

Date:

What the Legal LOI Signature Page Is

The Legal LOI Signature Page is the concluding page of a letter of intent that captures signature blocks, dates, and any execution conditions needed to evidence the parties’ intent. For many transactions the signature page identifies signatories, their titles, and the effective date; it may incorporate the LOI by reference and state whether signatures may be delivered electronically. Properly completed, the page helps document intent while preserving enforceability under federal and state e-signature law such as the ESIGN Act (15 U.S.C. ch. 96) and applicable state UETA or ESRA provisions.

Why a Clear Signature Page Matters

A precise Legal LOI Signature Page reduces ambiguity about who agreed to what, when, and under which conditions. Clear signature blocks support enforceability, allow straightforward execution by electronic means under ESIGN and UETA, and make closing or follow-up steps easier to manage.

Who Typically Signs or Uses This Page

Several roles commonly complete or receive the LOI signature page during negotiation and closing.

Corporate executives and authorized officers who finalize deal terms and bind their organizations.
Outside counsel and deal teams that review execution language and confirm signatory authority.
Real estate brokers, business brokers, or advisors facilitating a sale or lease transaction.

The page is useful across organizations to standardize execution and support downstream contract steps.

Core Elements to Include on the Signature Page

A professional Legal LOI Signature Page combines identity, authority, timing, and execution method so signatures unambiguously reflect each party’s agreement.

Signer Identity

Full legal name and printed name for each signatory, mirroring government ID or corporate filings to avoid mismatch disputes.

Title and Authority

Signatory title and a short statement confirming authority to bind the entity, for example 'By: [Name], Chief Executive Officer.'

Execution Date

The signature date in MM/DD/YYYY format and an effective-date clause if different from execution.

Signature Block

Physical or electronic signature line plus a printed name line; include witness or notary block if required.

Incorporation Clause

A brief clause stating that the signature page is incorporated into the LOI or that the LOI is attached as Exhibit A.

Execution Options

Language permitting counterparts, electronic signatures, and delivery by email or secure link to facilitate remote execution.

Required Data Fields on the Signature Page

Signatory Name: Full legal name

Printed Name: Name as typed below signature

Title: Job title or office

Entity: Company or organization name

Signature Date: MM/DD/YYYY

Notary/Witness: If required, space for attestations

Step-by-Step: Execute the LOI Signature Page

Follow these steps in order to complete, authenticate, and preserve the signature page for legal use.

01

Prepare LOI: Attach or reference the LOI and confirm the version number.
02

Add Signature Blocks: Place lines for printed name, title, date, and signature for each party.
03

Choose Execution Method: Decide on wet-ink, RON, or e-signature and note that on the page.
04

Record and Distribute: Save executed copies and distribute to stakeholders and counsel.

Configuring an Online Execution Workflow

Set up the digital workflow so signers receive, authenticate, and return the signature page with an auditable trail.

Field	Configuration
Signer Order	Sequential or parallel routing settings
Authentication	Email link, SMS code, or KBA as required
Notary Support	Enable RON session or attach notary block
Retention	Set automatic archive and audit log retention

Technical Requirements for eSigning and eSubmission

Verify platform features and integrations before using electronic execution for a Legal LOI Signature Page.

File Formats: PDF or DOCX supported
Authentication: Email, SMS, or advanced auth
Integrations: CRM and cloud storage

Where to Send or File the Executed Signature Page

Routing the signed page correctly ensures parties and downstream systems record the execution and trigger next steps.

Primary Parties: Send signed copies to all signatories
Legal Counsel: Provide counsel with a certified copy for file
Records/Deal Team: Upload to contract repository or CRM
Notary Archive: If notarized, retain notarization proof

Key Dates and Timing Expectations

Track these dates to confirm when obligations arise, when acceptance expires, and how long signatures remain effective.

Signature Date:

Date of signature becomes the execution date

Effective Date:

If different, the effective date controls duties

Acceptance Deadline:

Commonly 7–30 days from LOI issuance

Delivery Requirement:

Receipt by counterparty often required

Record Retention:

Retain signed LOI per retention schedule

eSignature Vendor Comparison for LOI Execution

A concise comparison of pricing and key capabilities for common eSignature vendors; signNow is shown first per page conventions.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies	Varies	Varies	Varies
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Who Signs and Why Their Role Matters

In-House Counsel

In-house counsel review signature language to confirm that the LOI’s nonbinding versus binding provisions match business intent, and they confirm signatory authority and any required approvals prior to execution.

Authorized Officer

An authorized officer or officer-level designee signs to bind the entity, demonstrating delegated authority and triggering internal approval workflows and post-signature obligations.

Common Mistakes to Avoid

Leaving ambiguous effective-date language that creates disputes about when obligations begin or deadlines run.
Omitting printed names or titles, which complicates verification of signatory authority during enforcement or diligence.
Failing to specify whether signatures may be electronic, which can invalidate remote execution expectations in certain jurisdictions.
Neglecting to preserve the audit trail and delivery receipt for electronically signed pages, weakening proof of attribution.

Risks and Legal Consequences of Errors

Enforceability Risk: Ambiguity may render commitments unenforceable

Authority Risk: Signer lacked authority; contract voidable

Procedural Risk: Missing notarization when required

Tax Risk: Incorrect filings can trigger penalties

Evidence Loss: No audit trail reduces proof strength

Revocation Risk: Improper revocations can create disputes

Notarization and Witness Workflow

If a signature page requires witness or notary authentication, follow a clear step sequence to validate identity and record the event.

01

Prepare Document

Confirm all signature blocks and dates are blank and ready for execution.

02

Verify Identity

Collect government ID or credential analysis for remote sessions.

03

Schedule Notary

Arrange in-person or RON session depending on jurisdiction.

04

Witness Presence

Ensure witness count meets state requirements if applicable.

05

Complete Attestation

Notary or witness completes certificate and signs the page.

06

Record Session

For RON, retain audio-video recording per state rule.

07

Retain Proof

Archive notary journal or RON log with document.

08

Distribute Copies

Provide certified copies to all parties and counsel.

Example Practical Uses from Real Customers

These short examples show how executed LOI signature pages appear in real transactions and how teams preserve evidence for closing.

Tim Martin — Martin Properties

A property broker used the signature page to finalize a purchase LOI and capture electronic acceptance.

Electronic signatures provided a timestamped record.
The executed signature page was archived in the deal CRM and served as proof of mutual intent during financing due diligence.

Dan Rotelli — BIS

A services firm attached a signature page to an LOI to confirm scope and exclusivity.

The page included an explicit electronic-signature clause.
Keeping the signed page with the master agreement simplified the transition from LOI to final contract and reduced negotiation friction.

Frequently Asked Questions About LOI Signature Pages

Answers to common questions about validity, electronic signing, notarization, corrections, revocation, and storage of LOI signature pages.

Need help? Contact support

Are electronic signatures valid?
Yes. Electronic signatures are generally enforceable under the ESIGN Act (15 U.S.C. ch. 96) and state UETA laws, provided intent, consent, attribution, and record retention requirements are met.
Who may sign on behalf of an entity?
An authorized officer or designee with delegated authority should sign; include title and an authority statement on the page to evidence delegation of signing power.
Is notarization required?
Typically no for LOIs, but certain jurisdictions or transaction types may require notarization for specific instruments; verify state rules and transaction requirements prior to execution.
How do I correct a signed page?
Corrections after signing are risky; best practice is to execute a corrected counterpart or amendment with all parties re-signing rather than altering the original signed page.
How can the LOI be revoked?
Revocation depends on LOI terms; a written rescission signed by the parties or expiration under an acceptance deadline is typical. Document timing to avoid disputes.
How should executed pages be stored?
Store executed originals and electronic copies with an audit trail in a secure repository; retain per applicable retention rules such as IRS and HIPAA timelines.

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