Case Facts
Concise factual chronology listing dates, parties, documents, and actions taken. Include source documents and exhibit identifiers so staff can verify facts without repeated client contact.
Use a Legal Memo of Instruction to create a clear, auditable record of client instructions, factual background, legal issues, and required actions. It reduces miscommunication, speeds document preparation, and helps ensure compliance with deadlines and statutory procedures.
Typical users include the client's primary contact, lead counsel, paralegal, and any external counsel coordinating the matter.
The memo centralizes instructions to reduce follow-up queries and to document decision points for future reference.
A company officer, trustee, or individual who provides factual background and objectives. They must confirm identities, relevant dates, and signatory authority so counsel can rely on instructions and proceed with filings, negotiations, or litigation without delay.
The attorney responsible for defining legal strategy, allocating tasks, and approving final documents. Lead counsel uses the memo to assign research, draft pleadings or contracts, coordinate witness preparation, and set deadlines for internal and external stakeholders.
Concise factual chronology listing dates, parties, documents, and actions taken. Include source documents and exhibit identifiers so staff can verify facts without repeated client contact.
Clear statement of legal questions or disputed points, prioritized by importance and accompanied by early citations to controlling statutes or binding case law and recommended outcome.
List specific tasks for counsel or staff: research assignments, draft motions or agreements, filings to be prepared, signature routing, and any third-party notifications required as scheduled.
Provide precise dates, court or agency deadlines, internal review windows, and contingency milestones with time buffers and escalation instructions to responsible parties.
Identify all exhibits, prior agreements, pleadings, correspondence, and supporting records. Specify file names, Bates ranges, and whether originals or certified copies are required for filing.
State who must sign, the order of signatures, whether notarization or witnesses are required, and any preferred signing method including e-signatures or RON with dates.
| Field | Configuration |
|---|---|
| Signing Order | Sequential or parallel routing |
| Authentication | Email, SMS code, or KBA |
| Notarization | In-person or RON options |
| Retention Policy | Auto-archive and export PDF/A |
Digital delivery requires platform capabilities to handle authentication, format compatibility, and secure storage, and audit trails.
Start document collection and identity verification within 24–48 hours.
File according to local rules; check court calendar and service dates.
Match agency windows and include required exhibits.
Obtain all required signatures before scheduled filings or hearings.
Provide payee information upon request; 1099 deadlines may apply.
Collect client instructions, IDs, and source documents.
Prepare memo, circulate to counsel for edits.
Obtain required signatures and notarizations if applicable.
Submit to court/agency and archive in retention system.
Brian Fitzgibbons, COO, used a Legal Memo of Instruction to consolidate client directives and standardize closing steps across transactions.
Martin Properties used memos with eSignature to execute property agreements and tenant documents remotely, reducing in-person meetings.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day trial | Varies | Varies | Varies | Varies |
| Bulk Send | Yes | Varies | Varies | Varies | Varies |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |