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Legal Memorandum of Agreement

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LEGAL MEMORANDUM OF AGREEMENT

This Legal Memorandum of Agreement ("Agreement") is made on this by and between Client Name: with principal address at , and Provider Name: with principal address at .

RECITALS

WHEREAS, Party One and Party Two desire to set forth the principal terms and conditions under which Party Two will provide services and deliverables to Party One pursuant to the terms described in this Memorandum; and

WHEREAS, the parties desire to reduce to writing the business understanding and allocate responsibilities, payment terms, and intellectual property rights so that each party may proceed with performance; and

WHEREAS, the parties intend that certain provisions set forth herein shall be binding and enforceable as set forth in this Agreement and that other terms may be preliminary subject to definitive agreements as expressly indicated in writing.

NOW, THEREFORE, in consideration of the mutual covenants and promises contained herein and other good and valuable consideration, the receipt and sufficiency of which are acknowledged, the parties agree as follows:

1. DEFINITIONS

For the purposes of this Agreement, the following terms shall have the meanings set forth below:

"Effective Date" means the date set forth above as agreement_date.

"Confidential Information" means all non-public information disclosed by a disclosing party to the receiving party in written, oral or electronic form that is designated as confidential or that should reasonably be understood to be confidential given the nature of the information and the circumstances of disclosure.

2. SCOPE OF AGREEMENT

Party Two shall provide the services described below and deliver the deliverables specified to Party One in accordance with the schedules and milestones set forth in this Memorandum. The parties acknowledge that the detailed statement of work attached as an exhibit or described in writing and agreed by both parties shall form part of this Agreement when executed by both parties.

3. TERM AND TERMINATION

The term of this Agreement shall commence on the Effective Date and continue for a period of unless earlier terminated in accordance with this Agreement. Either party may terminate this Agreement upon written notice to the other party if the other party materially breaches any material obligation and fails to cure such breach within thirty (30) days after receipt of written notice specifying the breach.

4. COMPENSATION AND PAYMENT

In consideration for the services and deliverables, Party One shall pay Party Two the amounts set forth below in accordance with the payment schedule agreed by the parties.

5. CONFIDENTIALITY

Each party agrees to maintain the confidentiality of Confidential Information received from the other party and to use such Confidential Information solely for the purposes of performing obligations under this Agreement. The receiving party shall not disclose Confidential Information to any third party except to its employees, agents or subcontractors who have a need to know and who are bound by confidentiality obligations at least as protective as those contained herein.

Confidential Information shall not include information that: (a) is or becomes generally available to the public other than by a breach of this Agreement; (b) was in the receiving party’s possession prior to receipt from the disclosing party as evidenced by written records; (c) is rightfully received from a third party without restriction; or (d) is independently developed by the receiving party without use of or reference to the disclosing party’s Confidential Information.

6. REPRESENTATIONS AND WARRANTIES

Each party represents and warrants that it has full power and authority to enter into this Agreement, that performance will not violate any applicable law or contractual obligation, and that it will perform its obligations in a professional and workmanlike manner consistent with industry standards.

7. INDEMNIFICATION

Each party (the "Indemnitor") shall indemnify, defend and hold harmless the other party (the "Indemnitee") from and against any and all third-party claims, liabilities, damages, losses, and expenses (including reasonable attorneys' fees) arising out of or resulting from the Indemnitor's breach of this Agreement, negligence, willful misconduct, or infringement of third-party intellectual property rights in the performance of this Agreement.

8. LIMITATION OF LIABILITY

Except for liability arising from gross negligence, willful misconduct, or indemnification obligations, neither party shall be liable to the other for consequential, incidental, special or punitive damages, and each party's aggregate liability for any claim arising under or in connection with this Agreement shall not exceed the total amount paid by Party One to Party Two under this Agreement during the twelve (12) months preceding the claim.

9. INTELLECTUAL PROPERTY

Unless otherwise agreed in writing, Party Two shall retain ownership of any pre-existing intellectual property and tools used in performing the services. Subject to payment in full, Party Two hereby assigns to Party One all right, title and interest in and to deliverables that are expressly designated as work-for-hire and created specifically for Party One; provided, that Party Two shall retain the right to use general know-how and non-confidential skills, techniques, and methodologies developed or used in performing the services.

10. COMPLIANCE WITH LAWS

Each party shall comply with all applicable federal, state and local laws, rules and regulations in performing its obligations under this Agreement, including without limitation data protection and export control laws. Each party shall obtain and maintain all licenses, permits and approvals necessary to perform its obligations.

11. NOTICES

All notices, requests, consents, claims, demands, waivers and other communications hereunder shall be in writing and shall be delivered to the parties at the addresses below or to such other address as a party may designate by notice to the other in accordance with this section.

12. AMENDMENTS; WAIVER

No amendment, modification or waiver of any provision of this Agreement shall be effective unless in writing and signed by authorized representatives of both parties. No failure or delay by either party in exercising any right hereunder shall operate as a waiver of such right.

13. GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of the state of without regard to its conflicts of law provisions.

14. ENTIRE AGREEMENT

This Agreement, together with any exhibits or attachments expressly incorporated herein, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, proposals, negotiations and communications, whether written or oral, relating to such subject matter.

15. SEVERABILITY

If any provision of this Agreement is held to be invalid, illegal or unenforceable in any respect by a court of competent jurisdiction, the remaining provisions shall remain in full force and effect and shall be construed so as to best effectuate the parties' intent.

16. COUNTERPARTS; ELECTRONIC SIGNATURES

This Agreement may be executed in counterparts, each of which shall be deemed an original and all of which together shall constitute one and the same instrument. Signatures delivered electronically or by facsimile shall be effective as originals.

17. BINDING EFFECT

The parties acknowledge and agree that this Memorandum is intended to set forth terms reasonably sufficient to form a binding agreement between the parties with respect to the matters contained herein, except for any terms the parties have expressly identified in writing as non-binding.

The parties agree that this Memorandum is intended to be legally binding, except for provisions expressly designated as non-binding.

Party One:

By:

Date:

Party Two:

By:

Date:

Enter text✕

What a Legal Memorandum of Agreement Is

A Legal Memorandum of Agreement is a written record that documents mutually agreed terms between parties, combining factual background, legal analysis, and the operative contract provisions that the parties intend to bind. It clarifies obligations, timelines, consideration, and dispute-resolution mechanisms, and often attaches exhibits such as schedules or drafts. In the United States this instrument may be executed electronically under the ESIGN Act (15 U.S.C. §7001) or UETA where adopted, provided the parties manifest intent and the record is retained in reproducible form. Use clear party identifiers and effective dates.

Why a Written Memorandum Strengthens Agreements

A Legal Memorandum of Agreement reduces ambiguity by recording negotiated terms, evidences mutual consent, and provides a clear roadmap for performance and dispute resolution. It supports enforceability, aids regulatory compliance, and streamlines review by counsel and operational teams.

Why a Written Memorandum Strengthens Agreements

Who Commonly Prepares and Uses These Memoranda

Legal Memorandums of Agreement are used by in-house counsel, outside attorneys, contracting officers, and business managers to memorialize negotiated terms before final execution.

  • In-house counsel: draft, approve, and track negotiated clauses during pre-contract review.
  • Procurement teams: attach schedules, pricing tables, and milestone dates as enforceable exhibits.
  • Lenders and finance: record payment terms, security interests, and covenant triggers for compliance.

Maintain an executed copy in corporate records and distribute to stakeholders, finance, and operations to ensure consistent performance and dispute management.

Typical Signatories and Their Roles

Chief Legal Officer

A Chief Legal Officer reviews legal risk, negotiates key provisions, and approves the Legal Memorandum of Agreement on behalf of the entity. They ensure the memorandum aligns with corporate policy, confirms signature authority, and coordinates counsel review prior to execution and record retention.

Contracting Officer

A Contracting Officer manages day-to-day performance expectations, drafts operative schedules, and confirms deliverables and payment milestones in the memorandum. They monitor compliance, authorize amendments within delegated limits, and serve as the primary operations contact for disputes and notices under the agreement.

Core Elements to Include in the Memorandum

A professional Legal Memorandum of Agreement sets out definitions, obligations, consideration, term and termination, remedies, exhibits, and signature blocks for all parties.

Parties

Identify each party using full legal names, entity type, and principal place of business. Include contact information and the individual signing for organizational entities, plus authority basis for signatory powers.

Recitals

Recitals summarize background facts and the purpose of the agreement. Keep them factual and concise to provide context for operative clauses and to aid interpretation if disputes arise.

Consideration

Describe the consideration precisely — monetary amounts, deliverables, credits, or assumption of liability. If non-monetary, define measurable performance indicators to avoid disputes about fulfillment of consideration.

Term

State the effective date, duration, renewal mechanics, and early termination rights. Specify notice periods and any survival clauses that preserve confidentiality, indemnities, or payment obligations after termination.

Remedies

List available remedies for breach, including specific performance, injunctive relief where appropriate, liquidated damages, and recovery of costs. Clarify whether attorney fees and arbitration are available or waived.

Exhibits

Attach schedules, price lists, technical specifications, and timelines as labeled exhibits referenced in the body. State which exhibits prevail in conflicts and require signatures or initials where content is negotiated.

Essential Security and Compliance Notes

Encryption: TLS 1.2/1.3 in transit
Data at Rest: AES-256 encrypted storage with access controls
Audit Trail: Timestamps, IP, and action logs
Compliance: ESIGN, UETA, SOC 2, ISO 27001
Healthcare: HIPAA-compliant with BAA available
Notarization: Supports RON and in-person where permitted

Step-by-Step: Prepare, Sign, and Archive

Use the following sequential steps to prepare, review, sign, and archive a Legal Memorandum of Agreement to reduce ambiguity and preserve enforceability.

  • 01
    Draft: Prepare operative clauses, recitals, and exhibits for negotiation.
  • 02
    Internal Review: Counsel reviews legal risks and approval authority.
  • 03
    Signatures: Collect signatures and dates from authorized signers.
  • 04
    Record: Store signed copy and distribute to stakeholders.

Configuring an Online Signing Workflow

Configure an online workflow to collect signatures, set authentication, and route copies for the Legal Memorandum of Agreement.

Field Configuration
Authentication Method Email, SMS code, or knowledge-based authentication (KBA)
Routing Order Sequential signing or parallel by role
Templates Use reusable clause templates and fillable fields
Notifications Email reminders, completion receipts, and audit logs

Technical Considerations for eSigning and Submission

To use digital signing and eSubmission effectively, confirm platform integrations, file formats, and signer authentication methods.

  • Integrations: Salesforce, NetSuite, Microsoft 365
  • File Formats: PDF, DOCX, and HTML supported
  • Authenticators: Email link, SMS code, KBA options

Comparing eSignature Vendor Pricing and Key Capabilities

Compare baseline pricing and key features across common eSignature vendors to evaluate options for executing a Legal Memorandum of Agreement electronically.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Potential Risks and Consequences of Errors

Invalid Signature: May impair enforceability
Incorrect Dates: Alters effective obligations
Missing Authority: Signatures may be void
Noncompliance Costs: Attorney fees and damages
Notarization Errors: Can delay recording or probate
Tax Risks: Backup withholding or penalties

Common Preparation Pitfalls to Avoid

  • Using informal or ambiguous consideration language such as 'reasonable compensation' that leaves performance obligations undefined and increases litigation risk.
  • Failing to state signatory authority for corporate signers, resulting in disputed enforceability and possible need for ratification or re-execution.
  • Omitting timelines, notice procedures, or cure periods, which can void contractual termination rights or delay remedies during disputes.
  • Attaching inconsistent exhibits without a supremacy clause leads to conflicts between the memorandum text and referenced schedules or price lists.

Practical Examples of Memoranda in Use

Real-world examples illustrate how Legal Memorandums of Agreement document negotiated terms and support enforcement across industries and functional teams.

Commercial Lease

A landlord and tenant memorialized rent escalations, maintenance obligations, and emergency access in a Legal Memorandum of Agreement during lease renewal negotiations

  • Saved later disputes over responsibility for repairs
  • Because the parties attached a signed schedule and defined notice procedures, the memorandum resolved a disputed maintenance claim quickly and reduced potential litigation costs by clarifying remedies and payment timelines.

Service Agreement

A software vendor and client used a Legal Memorandum of Agreement to record deliverables, acceptance criteria, and payment milestones during a phased implementation

  • Enabled staged invoicing tied to acceptance
  • Defined sign-off procedures and included a defect remediation schedule, which reduced scope disputes and ensured invoice clearance. The memorandum served as the operative reference for change orders and warranty obligations.

Frequently Asked Questions about Legal Memorandums of Agreement

Answers to frequent questions about preparing, signing, and storing a Legal Memorandum of Agreement, including electronic execution and retention guidance.


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