Claimant Details
Full legal name, DOB, contact, employer, and preferred method for communications; accurate party data enables identity checks and aligns counsel with client preferences.
A professional intake form improves accuracy, reduces follow-up calls, and documents consent for records requests. It supports triage, evidence preservation, and timely decision-making while helping meet legal and regulatory obligations.
Use consistent roles and permissions so only authorized staff update sensitive fields and signatures are attributable to the correct signer.
Full legal name, DOB, contact, employer, and preferred method for communications; accurate party data enables identity checks and aligns counsel with client preferences.
Date, time, location, sequence of events, and immediate actions taken; a clear chronology is essential to preserve witness memory and assess causation theories.
Description of injuries, dates of medical visits, treating providers, and current status; this section supports damages evaluation and medical-record authorization.
Names, contact info, statements, photos, video links, and physical evidence notes; document preservation instructions reduce spoliation risk and support early investigation.
Policy numbers, insurer contact, claim numbers, and notice dates; documenting coverage information early aids in reserve setting and statutory notice compliance.
Prior similar claims, preexisting conditions, and prior counsel or litigation history; this informs liability assessment and potential defenses.
| Field | Configuration |
|---|---|
| Required Fields | Full name, incident date, contact info, signature |
| Routing Rule | Auto-assign to intake paralegal on form completion |
| Notifications | Email alert to assigned attorney and case manager |
| Retention Flag | Mark sensitive fields for restricted access |
Choose a platform that supports audit trails, role-based access, and HIPAA or other required compliance frameworks when handling sensitive client information.
3 business days for initial review (typical law-firm benchmark)
Request medical records promptly; response times vary by provider
Provide notice as soon as possible; insurer policies commonly expect prompt notification
Varies by state; track jurisdictional deadlines immediately
Open file within 5 business days after completed intake