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Legal Opt Out Agreement

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LEGAL OPT OUT AGREEMENT

This Legal Opt Out Agreement (the Agreement) is entered into as of by and between Client Name: with principal place of business at ; and Service/Recipient Name: with principal place of business at .

RECITALS

WHEREAS, Party A and Party B have a pre-existing relationship pursuant to which Party B may process, use, or disclose certain personal information, business information, or other data relating to Party A; and

WHEREAS, Party A desires, subject to the terms and conditions of this Agreement, to elect to opt out of certain specified categories of data processing, communications, or dispute resolution procedures to the extent permitted by applicable law; and

WHEREAS, Party B is willing to accept such opt-out election in consideration of the mutual covenants and promises set forth herein.

NOW, THEREFORE

In consideration of the mutual covenants contained in this Agreement and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows.

1. DEFINITIONS

1.1 "Opt-Out Election" means the specific elections set forth in Section 2 by which Party A excludes certain processing, disclosure, or dispute resolution mechanisms described herein.

1.2 "Confidential Information" means nonpublic information disclosed by a party to the other party, whether oral, written, electronic, or otherwise, that is marked confidential or that reasonably should be understood to be confidential given the nature of the information and the circumstances of disclosure.

2. OPT-OUT ELECTION

2.1 Election. Party A hereby elects to opt out of the categories of activities indicated below. Party B shall implement and honor any elected opt-out categories in accordance with this Agreement and applicable law.

Marketing communications and promotional solicitations

Sharing of personal or business data with affiliates, partners, or third parties

Participation in class actions, collective arbitration, or collective legal proceedings

Automated decision-making, profiling, or algorithmic profiling that materially affects rights

Other (describe):

2.2 Scope and Limitations. The Opt-Out Election applies only to activities that Party B controls and has the legal ability to modify. The Opt-Out Election does not relieve Party A of obligations under any contract or statutory requirement that expressly permits or requires the processing, disclosure, or dispute resolution mechanism in question. To the extent a governmental requirement, court order, or compulsory legal process requires disclosure or participation, Party B may comply as required by law.

2.3 Implementation. Party B shall implement technical and administrative measures reasonably necessary to honor the Opt-Out Election within thirty (30) days following receipt of a duly executed copy of this Agreement, unless otherwise agreed in writing by the parties.

3. EFFECTIVE DATE AND TERM

3.1 Effective Date. The Opt-Out Election shall be effective as of the date set forth above and shall continue in effect until terminated under Section 3.2.

3.2 Termination. Either party may terminate this Agreement for convenience upon sixty (60) days' prior written notice to the other party. Termination shall not affect obligations with respect to acts or omissions occurring prior to termination, nor shall it relieve either party of obligations that, by their nature, survive termination.

4. CONSIDERATION

4.1 Consideration. The parties agree that Party A's Opt-Out Election and Party B's agreement to implement such election constitute sufficient consideration for this Agreement. Party B's obligations under this Agreement are binding and enforceable as set forth herein.

5. REPRESENTATIONS AND WARRANTIES

5.1 Each party represents and warrants that it has full corporate or individual power, authority, and legal capacity to enter into and perform this Agreement, that the person executing this Agreement on behalf of such party is duly authorized to do so, and that this Agreement constitutes a legal, valid and binding obligation enforceable in accordance with its terms.

5.2 Party B represents that it will use commercially reasonable procedures to implement opt-out requests and that it will not intentionally circumvent the Opt-Out Election.

6. CONFIDENTIALITY

6.1 Except as required by law, each party shall maintain the confidentiality of Confidential Information received from the other party and shall not disclose such information to any third party without the disclosing party's prior written consent. The foregoing obligation does not apply to information that is or becomes publicly available through no fault of the receiving party or that was rightfully in the receiving party's possession prior to disclosure.

7. REMEDIES

7.1 Equitable Relief. Each party acknowledges that a breach of this Agreement may cause the other party irreparable harm for which monetary damages would be inadequate and, in addition to any other remedies available at law, the non-breaching party shall be entitled to seek injunctive relief, specific performance, and other equitable remedies.

7.2 Cumulative Remedies. The remedies provided in this Agreement are cumulative and not exclusive of any remedies provided by law or in equity.

8. NOTICES

All notices and other communications required or permitted under this Agreement shall be in writing and delivered to the addresses set forth below (or to such other address as a party may designate by written notice).

9. AMENDMENT; WAIVER

No amendment, modification, or waiver of any provision of this Agreement shall be effective unless it is in writing and signed by both parties. No failure or delay by either party in exercising any right or remedy will operate as a waiver of that right or remedy.

10. COUNTERPARTS

This Agreement may be executed in counterparts, each of which will be deemed an original, and all of which together will constitute one and the same instrument. Execution by electronic signature or delivery of scanned or electronic copies of signature pages shall be effective to bind the executing party.

11. GOVERNING LAW; VENUE

This Agreement shall be governed by and construed in accordance with the laws specified by the parties below without regard to conflict of law principles. The parties submit to the exclusive jurisdiction of the courts located in the jurisdiction selected by the parties for resolution of disputes arising under this Agreement.

12. ENTIRE AGREEMENT; SEVERABILITY

12.1 Entire Agreement. This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, representations, and understandings of the parties, whether written or oral.

12.2 Severability. If any provision of this Agreement is held to be invalid, illegal, or unenforceable in any respect by a court of competent jurisdiction, such invalidity, illegality, or unenforceability will not affect any other provision hereof, and the Agreement will be construed as if such provision had been severed, provided that the fundamental purpose of the Agreement is not frustrated.

13. MISCELLANEOUS

13.1 Assignment. Neither party may assign this Agreement without the prior written consent of the other party, except that either party may assign this Agreement without consent to a successor by merger, acquisition, or sale of substantially all of its assets.

13.2 No Third-Party Beneficiaries. Except as expressly provided herein, this Agreement is for the sole benefit of the parties and their permitted successors and assigns and does not create any third-party beneficiary rights.

Party A:

By:

Date:

Party B:

By:

Date:

Enter text✕

What a Legal Opt Out Agreement Is and When It Applies

A Legal Opt Out Agreement is a written record in which an individual or entity formally declines participation in a specified program, service, data sharing arrangement, or contractual clause. It identifies the parties, describes the scope of the opt out, sets the effective date, and records the method of delivery and signature. These agreements are used to document consumer or counterparty choices that affect privacy, marketing preferences, group enrollment, or statutory notice plans. Properly completed opt out agreements reduce ambiguity and create an auditable record of a person’s decision.

Why a Clear Opt Out Agreement Matters

A concise Legal Opt Out Agreement creates a binding, dated record of a person's decision, helps organizations meet disclosure and retention obligations, and reduces the risk of later disputes over consent or enrollment status.

Why a Clear Opt Out Agreement Matters

Who Typically Completes a Legal Opt Out Agreement

Use the agreement when you need written proof of a choice that may have regulatory, contractual, or operational consequences.

  • Consumers and patients declining data sharing or marketing communications
  • Employees refusing participation in employer benefit or directory listings
  • Contract counterparties excluding specific contract clauses

Essential Parts to Include in a Professional Opt Out Agreement

A well-constructed Legal Opt Out Agreement is compact but specific: it names parties, defines the opt out scope, states effective and expiration dates, lists any exceptions, includes signature blocks, and records a method for revocation. Each element supports enforceability and clear operational handling.

Parties

Full legal names of the individual opting out and the organization acknowledging the opt out, including entity type where applicable.

Scope

Clear description of what is being declined (data categories, service enrollment, marketing, clause exclusion).

Effective Period

Effective date and end date or renewal conditions, including time zone if relevant.

Acknowledgment

Statement confirming the opt out is voluntary and describing operational implications.

Signature Block

Name, title (if signing for an entity), date, and any witness or notary fields required.

Revocation Process

How the party can rescind the opt out and any notice period or additional forms required.

Step-by-Step: Completing the Legal Opt Out Agreement

Follow these steps in order to prepare, validate, and record an enforceable opt out agreement.

  • 01
    Prepare document: Fill parties, scope, and effective date clearly.
  • 02
    Verify identity: Confirm signer identity per policy or KBA where required.
  • 03
    Sign and date: Obtain required signatures, initials, and dates.
  • 04
    Store copy: Save executed copy in secure records with audit trail.

How to Configure an Online Opt Out Workflow

Typical online workflows include verification, conditional fields, and routing for acknowledgement. Configure each setting to match legal and operational rules.

Field Configuration
Identity Verification Email OTP, SMS code, or KBA as required by risk level
Conditional Fields Show revocation instructions only if opt out selected
Signing Order Single signer then organizational acknowledgement
Retention Settings Enable audit trail, PDF archive, and export to secure storage

Where to Send or File a Completed Opt Out Agreement

After execution, route copies to operational owners and store an archived record in compliance with retention rules. Different recipients are typical depending on the opt out purpose.

  • Organization Records: Primary archive for legal and operational teams
  • Privacy Office: If data sharing or marketing is involved, send to privacy compliance
  • Human Resources: For employee-related opt outs (benefits, directory listings)
  • Legal Counsel: For contract clause exclusions or high-risk revocations

Digital Signing and eSubmission Considerations

Maintain copies in a secure records system and ensure eSubmission methods meet industry or regulatory requirements.

  • Authentication: Email OTP, SMS code, or stronger KBA/SSO
  • Audit Trail: Timestamps, IP addresses, and action log
  • File Formats: PDF/A or PDF with embedded audit metadata

Timelines and Typical Deadlines to Track

Timelines for opt out processing vary by context; below are common deadlines organizations use to ensure timely handling and legal compliance.

Notification Period:

Acknowledge receipt within 5–10 business days

Processing Window:

Complete operational changes within 30 days

Revocation Notice:

Allow revocation with 10–30 days' advance notice

Record Access:

Provide executed copy on request within 30 days

Retention Start:

Retention begins on the effective date of the opt out

Key Milestones in Opt Out Processing

A sequential milestone view helps coordinate acknowledgement, operational change, and recordkeeping for each opt out.

01

Receipt Acknowledgement

Sender confirms receipt and records timestamp

02

Identity Check

Complete any required verification steps

03

Operational Update

Implement opt out in systems and lists

04

Archived Record

Store executed document with audit trail

Common Mistakes to Avoid When Preparing an Opt Out

  • Using informal language that fails to define the scope precisely, leading to ambiguous enforcement.
  • Mismatched names between ID and document, which can invalidate verification or delay acceptance.
  • Failing to record the effective date or revocation process, creating disputes over timing or duration.
  • Not retaining an auditable executed copy with signer attribution and timestamps.

Penalties and Legal Risks from an Incorrect Opt Out

Invalidation Risk: Opt out may be unenforceable if essential fields or signatures are missing
Regulatory Fines: Potential HIPAA or privacy enforcement where applicable (45 CFR §164.502)
Contract Liability: Breaching contractual duties if exclusions contradict existing agreements
Operational Costs: Remediation and re-notification expenses for failed processing
Reputational Harm: Loss of trust from customers or employees due to mishandled opt outs
Data Exposure: Continuing data sharing despite an opt out can trigger statutory penalties

eSignature Provider Comparison for Executing Opt Out Agreements

Compare base pricing and capability basics across signNow and common alternatives. Pricing is shown as typical per-user monthly rates for annual billing where available.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Verify Verify Verify Verify
Bulk Send Available (Premium) Available Available Available Limited
Audit Trail Yes Yes Yes Yes Yes
Envelope Cap No cap 100 envelopes/user/year Varies by plan Varies by plan Varies by plan

Required Information Elements and Security Controls

Identity Details: Full legal name
Contact Information: Street address and email
Scope Description: Specific opt out language
Signature Data: Signer name, date, and method
Audit Trail: Timestamps and IP
Encryption: TLS 1.2/1.3 in transit

Who Can Sign a Legal Opt Out Agreement

Individual Signer

A natural person may sign to opt themselves out; include government ID if required for identity verification and note any age or capacity limits.

Authorized Representative

An officer, agent, or guardian may sign on behalf of an entity or person if properly authorized; include proof of authority such as power of attorney or corporate resolution.

Real-World Examples of Opt Out Usage

These examples illustrate how organizations used opt out agreements to document choices and reduce follow-up work.

Martin Properties (Tim Martin)

Martin Properties needed a paperless way to record tenant opt outs for marketing preferences.

  • They issued opt out agreements digitally and archived signed copies automatically.
  • Tim Martin: "I can process and execute all of these documents online with 100% compliance and built-in security. Whether on mobile or working offline, I can get forms back to their necessary parties efficiently."

Fertility Centers of Illinois (John Butler)

A healthcare provider required formal patient opt outs for research contact.

  • The team captured signed opt outs with an auditable record.
  • John Butler: "The airSlate SignNow team has been exceptional, responsive, the API has been great, and we're extremely happy that we chose airSlate SignNow as a company."

Frequently Asked Questions About Legal Opt Out Agreements

Answers to common execution, validity, and submission questions to help prevent delays and compliance issues.


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