Signers
List each signer with role, legal name, organization, and contact. Indicate whether signing authority is individual, corporate officer, agent under POA, or designated representative for entity contracts.
A Legal Order to Sign reduces execution errors, documents the intended signing sequence, and records authentication requirements to improve enforceability under ESIGN and UETA. It helps coordinate multi-party workflows and clarifies notary or witness needs tied to state law and contract risk.
Common users include corporate counsel, closing agents, contracting officers, compliance officers, and administrators who manage multi-signer agreements and closings.
Small businesses, title companies, and government offices also use Orders to Sign to reduce errors and document chain-of-approval.
List each signer with role, legal name, organization, and contact. Indicate whether signing authority is individual, corporate officer, agent under POA, or designated representative for entity contracts.
Specify linear or parallel signing order. Use explicit sequencing (e.g., Buyer → Seller → Lender) or conditional triggers tied to prior signature completion or document approvals to enforce execution flow.
State required identity checks: email verification, SMS one-time passcode, knowledge-based authentication, or stronger methods like ID credential analysis or multi-factor authentication particularly for high-risk transactions.
Indicate whether a notary acknowledgement or witness signatures are required, including count and RON allowances. Reference applicable state rules and audio‑video retention if remote notarization applies.
Identify the governing state law and venue for disputes. If interstate or cross-border, note ESIGN preemption rules and whether UETA or a state ESRA governs intrastate validity.
Specify post-signature recipients, certified copies, and retention locations. Include audit trail delivery, who receives copies, any registrar or filing office submissions, and whether digital certificates accompany PDFs.
| Workflow Field Name and Configuration Details | Options, default values, and implementation notes for each setting |
|---|---|
| Enforce Signing Order (Sequential vs Parallel) | Require next signer only after prior sign completed. |
| Authentication Method and Strength Level | Email link, SMS code, KBA, or MFA per risk. |
| Conditional Fields, Triggers, and Auto-Routing | Show or lock fields based on prior signatures. |
| Audit Trail Delivery and Copies | Automatically email certificate to signers and custodians. |
Digital execution requires compatible file formats, signer access methods, and optional integrations to filing or record systems.
No universal deadline; complete as contract requires.
Notary must sign and date contemporaneously with parties.
Documents tied to 1099 or W-9 reporting must meet payer deadlines.
Follow court rules; many courts require signed filings manually or electronically in local formats.
Retention begins on effective date or filing date depending on statute.
Legal drafts complete and internal approvals secured before sending.
Specify signer sequence and any conditional triggers.
Apply required authentication and arrange RON or in-person notary.
Store originals, distribute certificates, and file with registrars if needed.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | No | No | Yes, limited | Yes, limited |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |