Ordinance Title
Provide the full, descriptive title exactly as it will appear in the municipal code, including any chapter or section references and an abbreviated short title for agendas.
Using a consistent Legal Ordinance Selection Form reduces filing errors, clarifies authority citations, and creates a reproducible record for public notice requirements. Electronic completion and e-signature preserve intent, consent, and attribution under the ESIGN Act (15 U.S.C. ch. 96) and state UETA statutes where adopted.
The form is prepared and processed by municipal staff, legal counsel, sponsors, and clerks; several parties may need copies or signatures before filing.
After completion, the clerk files the form with the official legislative record, distributes notices per local rules, and ensures retention per record retention schedules.
Provide the full, descriptive title exactly as it will appear in the municipal code, including any chapter or section references and an abbreviated short title for agendas.
List the sponsoring official or department, contact details, and the person responsible for follow-up; include council district or department code to aid routing.
Cite the municipal charter, enabling statute, or state law that authorizes the ordinance; clear authority citations prevent procedural challenges.
Summarize the operative change in plain language: what is added, modified, or removed, and include a short rationale for the change for public notice.
Record the requested effective date and any conditions for activation (e.g., publication, number of days after adoption) to coordinate with public notice deadlines.
Designate signature blocks for sponsors, clerk, attorney, and executive (mayor/county executive) and include fields for dates, attestation, and recording information.
| Field | Configuration |
|---|---|
| Template | Create a locked template with required fields and version control |
| Conditional Fields | Show or hide fields based on ordinance type or sponsor selection |
| Signature Authentication | Choose email+SMS or stronger authentication for official signers |
| File Formats | Export signed records as PDF/A and retain source DOCX |
Ensure the chosen platform supports secure PDF output, standard authentication, and the integrations required by your clerks and records office.