Entity Type
Specify corporation, LLC, partnership, sole proprietorship, or nonprofit and include the exact legal name as filed with the state to match formation records.
A complete, accurate form reduces onboarding friction, prevents payment holds, and documents who can bind the organization. It protects counterparties and complies with tax and regulatory checks when paired with supporting formation documents.
The form is completed by authorized company representatives for use by external partners, finance teams, and legal counsel.
Accurate completion speeds downstream tasks like vendor setup, contract signing, and tax reporting.
Specify corporation, LLC, partnership, sole proprietorship, or nonprofit and include the exact legal name as filed with the state to match formation records.
Record formation state, date of formation, and filing or charter number so recipients can confirm standing with the Secretary of State.
Provide Employer Identification Number (EIN) and indicate tax classification (S corp, C corp, partnership) to prevent backup withholding or tax reporting errors.
List names, titles, and specimen signatures for persons authorized to sign contracts and bank documents, with a statement of authority or corporate resolution attached where required.
Name and address of the registered agent for service of process and proof of agent appointment when state filings require official contact information.
Include Articles of Incorporation/Organization, operating agreement or bylaws, certificate of good standing, and any board resolution authorizing signers.
| Field | Configuration |
|---|---|
| Signature authentication | Email link with optional SMS code |
| Conditional fields | Show fields by entity type |
| Bulk onboarding | Enable bulk send for mass requests |
| Audit and retention | Enable full audit trail and storage |
Ensure your eSignature platform supports secure authentication, audit trails, and the file formats you require before sending the form.
W-9 and organization details are supplied when a payer requests them.
I-9 documents retained per hire rules (8 CFR §274a.2).
Forms usually required before contract signing or payment.
Formation filings vary; check Secretary of State timelines.
Allow several business days for verification and document review.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial, no credit card | Varies | Varies | Varies | Varies |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies | Varies | Varies |