Identity
Full legal name, date of birth or formation date, and current residential or business address to support identity matching.
A complete, well‑structured Legal Patriot Act Document helps meet federal AML and counterterrorism screening expectations, creates auditable evidence of identity and intent, and reduces transaction delays by clarifying required attestations and attachments.
Typical preparers and signers include compliance officers, account holders, legal counsels, and authorized company officers depending on the transaction and regulatory context.
Roles vary by industry and transaction; ensure the signer has the delegated authority documented in corporate records or a power of attorney.
| Field | Configuration |
|---|---|
| Signer Order | Sequential or parallel routing per compliance needs |
| Authentication | Email + SMS code or KBA for high-risk signers |
| Required Attachments | Government ID, formation documents, resolutions |
| Audit Settings | Enable IP, timestamp, and certificate capture |
Use a platform that supports strong authentication, audit trails, common file formats, and integrates with your systems for retention and retrieval.
Confirm platform compliance with applicable standards and that it can produce a complete, tamper-evident record for audits or regulatory review.
Full legal name, date of birth or formation date, and current residential or business address to support identity matching.
Statement or corporate resolution confirming the signer’s authority to bind the entity, including reference to board minutes or power of attorney.
Clear yes/no statements about beneficial ownership, sanctions-screening results, and compliance with Patriot Act requirements.
Attach government IDs, organizational filings, beneficial ownership forms, and any required certifications or letters.
Record retention clause specifying custodianship, retention period, and disposition method to satisfy audits and regulatory requirements.
Signature method, timestamp, IP, and any notarization or audio‑video recording retained for future verification.
Provide W-9 upon payer request; no statutory recipient deadline
Send recipient and IRS copies by January 31 when required
File Form 1040 by April 15 (extensions available using Form 4868)
Retain I-9 for three years after hire or one year after termination, whichever is later
If remote notarization is used, preserve session recordings per state rules
Optica automated identity capture and attestations to reduce follow-up requests
The organization integrated template signatures and proof-of-identity workflows
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | Yes, 7-day free trial | No | No | Yes, limited | Yes, limited |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| Envelope Cap | No envelope cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |