Identity Section
Collect full legal name, government ID type and number, date of birth, and mailing address to establish identity beyond reasonable doubt.
Completing a accurate Legal Patriot Act Form helps organizations meet federal customer due diligence expectations, document identity proofing, and record retention requirements while reducing regulatory exposure and supporting audit readiness.
Teams and roles that commonly prepare or request this form during onboarding or significant transactions.
Use the form where policy requires documented identity and beneficial-ownership attestations; adjust signer and witness fields per jurisdictional rules.
| Field | Configuration |
|---|---|
| Signer Authentication | Email + SMS code or KBA |
| Conditional Fields | Show owner fields if >25% ownership |
| Audit Trail | Enabled with timestamps and IPs |
| Retention Tagging | Auto-tag for 6-year HIPAA/IRS retention |
Platforms should provide tamper-evident storage, an audit trail, and configurable retention settings to meet legal and regulatory needs.
Submit at account opening or first transaction
Update within 30 days of ownership changes
Conduct at least once per year per policy
Retention begins at record creation
Produce on official audit timelines
Document received and indexed for processing
Identity and ownership evidence are checked
Compliance signs off or requests remediation
Record stored with retention metadata
| Criteria | Digital Signature | Electronic Signature |
|---|---|---|
| Definition | pki-based cryptographic | any electronic process |
| Legal Status | subset of e-signatures | broad legal acceptance |
| Non-repudiation | high (certificate-based) | audit-trail dependent |
| Typical Use | fda/21 cfr needs | general contracts and forms |
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies | Varies | Varies | Varies |
| Bulk Send | Yes (Business Premium) | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No envelope cap | 100 envelopes/user/year | Varies | Varies | Varies |
Collect full legal name, government ID type and number, date of birth, and mailing address to establish identity beyond reasonable doubt.
List all individuals or entities with ownership or control percentages, including titles and roles to satisfy beneficial ownership disclosure rules.
Document the method used to verify identity (ID scan, KBA, credential analysis, or RON) and retain evidence for audits.
Include a signed statement where the signer attests to the truthfulness of information under penalty of law and acknowledges continuing duties.
State how personal data will be used and retained, and reference applicable privacy safeguards for regulated data types.
Provide named signers, titles, date fields, and witness or notarization fields where jurisdiction or internal policy requires them.
Save signed copies as ISO-compatible PDF/A for long-term preservation and legal reproducibility.
Attach a certificate of completion showing timestamps, IP addresses, and signer actions for each submission.
Store source DOCX or form templates alongside signed PDFs for future modifications and comparisons.
Bulk export signer metadata and field values for reporting and regulatory production.
The compliance officer signs to certify that identity verification and AML screening were performed per internal policy and applicable law, and that related documents are attached for audit.
An authorized executive or designated agent with authority to bind the entity certifies ownership disclosures, confirms accuracy, and accepts continuing obligations on behalf of the organization.
Optica automated ownership collection during investor onboarding using structured forms.
A healthcare provider embedded verification fields into patient intake for corporate accounts.