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Legal PC Document

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LEGAL PC DOCUMENT

This Shareholders Agreement (the "Agreement") is made and entered into as of by and between Company Name: , a professional corporation duly organized under the laws of with principal office at (hereinafter "Company"), and Shareholder: of (hereinafter "Shareholder").

RECITALS

WHEREAS, Company is a professional corporation engaged in the practice of and holds capital stock in multiple classes as more particularly described herein;

WHEREAS, Shareholder is the owner of shares of Company common stock, representing percent of the issued and outstanding capital stock of Company;

WHEREAS, the parties desire to set forth their respective rights and obligations with respect to ownership, transfer, governance, and valuation of shares of Company.

NOW, THEREFORE, in consideration of the mutual covenants and promises contained herein and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows:

1. DEFINITIONS

For purposes of this Agreement, the following terms shall have the meanings set forth below:

"Affiliate" means, with respect to any Person, any other Person that directly or indirectly controls, is controlled by, or is under common control with such Person.

"Fair Market Value" means the value of the shares determined in accordance with Section 4.3 of this Agreement.

2. ISSUANCE AND RECORD OF SHARES

2.1 Issuance. Company represents that the issued and outstanding shares of its capital stock are accurately reflected on its shareholder ledger as of the Effective Date. Any issuance of new shares shall require the affirmative vote or written consent of shareholders holding not less than of the outstanding voting power, unless otherwise required by law.

2.2 Stock Certificates; Legends. All certificates evidencing shares subject to restrictions under this Agreement shall bear appropriate legends referencing the transfer restrictions and rights of first refusal contained herein.

3. RESTRICTIONS ON TRANSFER

3.1 General Restriction. Except as otherwise provided in this Agreement, no Shareholder shall Transfer any shares of Company without the prior written consent of the other party or compliance with the procedures set forth in this Section 3. "Transfer" includes sale, assignment, pledge, encumbrance, or other disposition.

3.2 Right of First Refusal. Prior to any Transfer (other than to an Affiliate or by operation of Law), the transferring shareholder shall provide written notice to Company and the non-transferring Shareholder specifying the proposed transferee, the number of shares, and the price and terms. The Company and the non-transferring Shareholder shall have days to elect to purchase such shares on the same terms.

3.3 Permitted Transfers. Transfers to a spouse, estate planning vehicle, or controlled affiliate shall be permitted provided the transferee executes and delivers to Company and the non-transferring Shareholder a written agreement to be bound by the terms of this Agreement.

4. BUY-SELL AND VALUATION

4.1 Triggering Events. Upon the occurrence of a Triggering Event (including death, permanent disability, insolvency, or a material breach of this Agreement), the non-electing party shall have the option to purchase, or require the selling party to sell, the shares owned by the affected party in accordance with the procedures of this Section.

4.2 Purchase Price. The purchase price for shares subject to a buy-sell shall be Fair Market Value as of the date of the Triggering Event. Fair Market Value shall be determined by:

(a) agreement of the parties; or, if the parties cannot agree within days, an independent appraiser selected jointly by the parties. If the parties are unable to agree on an appraiser, each party shall select an appraiser and the two appraisers shall select a third appraiser whose determination shall be final and binding. The cost of appraisal shall be borne as determined by the appraisers, provided that such cost shall not be borne in a manner that is inequitable to any party.

5. MANAGEMENT AND BOARD COMPOSITION

5.1 Board Size. The board of directors shall consist of directors. Appointment rights shall be allocated as follows: Company-appointed directors ; Shareholder-appointed directors .

5.2 Major Decisions. Notwithstanding any other provision, the following actions shall require the prior written approval of shareholders holding at least of the voting power: (a) amendment of articles or bylaws that materially alters professional practice restrictions; (b) merger, consolidation or sale of substantially all assets; (c) incurrence of indebtedness beyond $.

6. REPRESENTATIONS AND WARRANTIES

6.1 Representations of Company. Company represents and warrants that (a) it is duly organized and in good standing under the laws of the jurisdiction referenced above; (b) it has all requisite authority to enter into and perform this Agreement; and (c) the execution and performance of this Agreement will not violate any material contract, agreement, or law applicable to Company.

6.2 Representations of Shareholder. Shareholder represents and warrants that (a) Shareholder has good and marketable title to the shares owned free and clear of liens and encumbrances (except as disclosed in writing to Company); (b) Shareholder has full power and authority to enter into and perform this Agreement; and (c) the execution and delivery of this Agreement constitutes a valid and binding obligation enforceable in accordance with its terms.

7. CONFIDENTIALITY

Each party acknowledges that, by reason of its relationship with Company, it will obtain Confidential Information concerning the business, affairs, clients, and financial condition of Company. Each party shall hold all Confidential Information in strict confidence, shall not disclose such information to any third party except as required by law, and shall use such Confidential Information solely for purposes consistent with the management and operation of Company.

8. INDEMNIFICATION

8.1 General Indemnity. Each party agrees to indemnify, defend and hold harmless the other party and Company from and against any and all losses, liabilities, damages, costs and expenses (including reasonable attorneys' fees) arising from any breach of the representations, warranties, covenants or agreements made by the indemnifying party in this Agreement.

8.2 Procedure. The indemnified party shall provide prompt written notice of any claim for which it seeks indemnification and shall permit the indemnifying party to assume the defense and settlement of such claim; provided that the indemnifying party shall not settle any claim without the indemnified party's prior written consent if such settlement would impose any obligation or liability on the indemnified party.

9. NOTICES

All notices, demands, and communications required or permitted under this Agreement shall be in writing and shall be deemed given when delivered personally, by nationally recognized overnight courier, or three (3) business days after deposit in the United States mail, postage prepaid, certified or registered mail, return receipt requested, to the addresses set forth below (or to such other address as either party designates by notice):

10. DISPUTE RESOLUTION

The parties shall attempt in good faith to resolve any dispute arising out of or relating to this Agreement by negotiation between senior representatives. If the dispute is not resolved within thirty (30) days, the parties shall submit the dispute to binding arbitration before a single arbitrator in accordance with the rules agreed between the parties. The seat of the arbitration shall be in the county of in the State of . The decision of the arbitrator shall be final and binding and may be entered and enforced in any court of competent jurisdiction.

11. GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to principles of conflicts of law that would require the application of the law of another jurisdiction.

12. ENTIRE AGREEMENT

This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, understandings, negotiations and discussions, whether oral or written, of the parties relating to such subject matter.

13. SEVERABILITY

If any provision of this Agreement is held to be invalid, illegal or unenforceable by a court of competent jurisdiction, the remaining provisions shall remain in full force and effect and shall be interpreted so as to give effect to the intent of the parties to the maximum extent permitted by law.

14. AMENDMENTS AND WAIVER

No amendment, modification or waiver of any provision of this Agreement shall be effective unless it is in writing and signed by both parties. No failure or delay by any party in exercising any right shall operate as a waiver of such right.

15. COUNTERPARTS; EXECUTION

This Agreement may be executed in counterparts, each of which when executed and delivered shall be an original, but all of which together shall constitute one and the same instrument. Signatures delivered by facsimile or electronic image shall be deemed original signatures for all purposes.

16. MISCELLANEOUS

16.1 Survival. The representations, warranties, covenants and agreements contained herein shall survive the execution and delivery of this Agreement to the extent such provisions are intended to survive by their terms.

16.2 Assignment. Except as expressly provided herein, no party may assign any of its rights or delegate any of its duties under this Agreement without the prior written consent of the other party.

Company:

By:

Date:

Shareholder:

By:

Date:

Enter text✕

What the Legal PC Document Is and when it applies

A Legal PC Document typically refers to the formation and governing paperwork used to create a Professional Corporation (PC) for licensed professionals (for example, attorneys, physicians, architects). Core documents include Articles of Incorporation or Certificate of Incorporation drafted to meet Secretary of State requirements, a corporate bylaws template, and any professional-license confirmations required by state licensing boards. These papers establish the corporate entity, set authorized shares, state the professional services permitted, and identify initial directors and registered agent information for official filings and ongoing compliance.

Why a properly prepared Legal PC Document matters

Accurate PC formation documents create the legal entity required for licensed practice, limit personal liability in appropriate circumstances, and satisfy state professional and corporate filing requirements. Errors or omissions can delay registration, trigger rejections by the Secretary of State, or create compliance gaps with licensing authorities.

Why a properly prepared Legal PC Document matters

Who typically prepares and signs a Legal PC Document

Professionals forming or converting to a Professional Corporation, their attorneys, and filing agents handle preparation; licensed practitioners must confirm eligibility and signing authority before filing.

  • Individual licensed practitioners completing formation paperwork or converting existing entities for professional services.
  • Corporate counsel or formation services drafting Articles of Incorporation and bylaws to meet state rules.
  • Registered agents and authorized directors who receive notices and sign initial corporate filings.

Ensure the person signing is authorized by the profession’s licensing board and that signatures match any credentials submitted with the Articles.

Representative roles and responsibilities

Incorporator

An incorporator prepares and files the Articles of Incorporation with the state, appoints initial directors if required, and ensures the filing includes any required statements about professional licensure and registered agent information.

Authorized Signer

An authorized signer is a licensed professional or corporate officer who signs formation documents and any professional declarations; licensing boards often require that listed officers hold the appropriate professional credentials.

Key data points to include on the form

Entity name: Exact legal name
Purpose statement: Professional services scope
Registered agent: Name and address
Initial directors: Names and titles
Professional license: License number
Authorized shares: Number and class

Step-by-step: completing a Legal PC Document

Follow these sequential steps to prepare, review, and file PC formation paperwork with state authorities and professional boards.

  • 01
    Choose name: Confirm availability with Secretary of State and professional board rules.
  • 02
    Gather licenses: Collect license numbers and board approval where required.
  • 03
    Draft Articles: State the entity purpose, shares, and registered agent details.
  • 04
    File & pay: Submit to Secretary of State and retain filing receipt.

Typical online workflow settings for filing and approvals

Configure these settings when preparing the document for electronic completion and submission through an eSignature platform.

Field Configuration
Signature Type Click-to-sign or drawn signature
Authentication Email plus SMS code recommended
Conditional Fields Show license fields only for licensed signers
Retention Store signed PDF plus audit trail

How electronic completion and submission typically progresses

A standard e-submission flow reduces back-and-forth and preserves an audit trail for state and board review.

  • Upload: Sender uploads Articles and supporting exhibits.
  • Assign fields: Place name, date, license, and signature fields.
  • Authenticate signer: Signers verify identity via email/SMS or KBA.
  • Submit: Download signed packet and file with state authority.

Essential elements to include for compliance and clarity

Make sure the document contains the elements states commonly expect to process a Professional Corporation: identity, license verification, corporate governance, and registered office details.

Corporate Purpose

A clear statement limited to licensed professional services, matching the scope authorized by relevant state licensing boards and avoiding unrelated commercial activities.

License Declaration

A signed statement listing each professional owner’s license number and issuing board to allow Secretary of State and board staff to verify eligibility to serve as officers or directors.

Registered Agent

Name and physical address of the agent for service of process; ensure the agent accepts legal mail in the filing jurisdiction.

Shares and Capital

Number and types of authorized shares and any restrictions on transfer tied to professional qualifications or board approval.

Initial Directors

Names and professional titles of initial directors where required by the filing form or state statute.

Bylaws Reference

A clause indicating that corporate bylaws will govern internal procedures and be adopted after incorporation by the initial directors.

Practical tips to reduce filing delays and rejections

Follow these best practices when preparing PC documents to avoid common administrative or licensing issues.

Verify name and professional eligibility
Before drafting, confirm name availability with the Secretary of State and verify each proposed officer or director holds an active professional license in the state; mismatches between public filings and licensing records often cause rejections.
Use precise language for services
Limit the corporate purpose to the licensed services and avoid broad commerce terms; clarity reduces the risk of conflicting interpretations by licensing boards when approving the formation.
Attach required evidence
Include copies of professional licenses, board consents, or certificates of authority if the state or board requires them; missing attachments are a frequent reason for administrative rejection.
Keep an audit trail for e-signing
Preserve the signed PDF, certificate of completion, and signer authentication details; courts and boards may request the complete signing history to confirm intent and attribution.

Typical timing and filing expectations for PC formation

Timelines vary by jurisdiction and professional board; these are common milestones to track when forming a PC.

Name reservation:

Optional; immediate to a few days depending on state.

Board approvals:

Weeks to months when licensing board review is required.

Secretary of State processing:

Same day to several weeks depending on filing method.

EIN issuance:

Issued immediately online after filing with IRS.

Bylaws adoption:

Adopt at first board meeting after incorporation.

Consequences of incomplete or incorrect filings

Filing rejection: Delays registration
License discipline: Possible board inquiry
Personal liability: Piercing risk if formalities ignored
Tax exposure: Incorrect entity classification
Fees and fines: Late filing penalties
Operational delays: Inability to bill or contract

Comparing eSignature vendor pricing and capabilities for Legal PC Document workflows

Platform pricing and features influence ongoing compliance costs and scalability; the table summarizes starting price and common capabilities for typical eSignature vendors.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes (Business Premium) Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Common questions and practical answers about Legal PC Documents

This FAQ addresses frequent concerns about e-signing, state requirements, and recordkeeping for Professional Corporation filings.


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