Legal Phone Tracking Form

Legal Phone Tracking Form

This Legal Phone Tracking Form is entered into by Requesting Party: and Device Owner/Subject: on .

RECITALS

WHEREAS, Requesting Party requires access to location and related tracking data from a mobile device to carry out lawful investigative, protective, or administrative functions described herein; and

WHEREAS, Device Owner is the lawful owner or authorized user of the device identified below and is willing to grant limited authorization to collect tracking data for the stated purpose; and

WHEREAS, the parties intend to set forth the scope, duration, permitted uses, retention, and disclosure limitations applicable to any tracking data obtained pursuant to this Form.

NOW, THEREFORE, in consideration of the mutual covenants set forth below, the parties agree as follows.

1. DEFINITIONS

For purposes of this Form, the following definitions apply:

"Device" means the mobile telephone, tablet, or similar equipment identified by Phone Number: , IMEI/MEID/ESN: , Make/Model: , Carrier: .

"Tracking Data" means location coordinates, timestamp metadata, and related non-content routing or signal information collected from the Device by GPS, assisted-GPS, Wi‑Fi triangulation, cell-tower triangulation, or carrier-supplied location services.

2. AUTHORIZATION

Device Owner hereby authorizes Requesting Party to obtain, receive, and use Tracking Data for the purpose set forth in Section 3. This authorization extends only to the types of tracking methods indicated below and only for the Device identified above.

Methods authorized (check all that apply): GPS Assisted GPS Wi‑Fi triangulation Cell‑tower triangulation App‑based location reporting Carrier‑provided location

3. SCOPE AND PURPOSE

Tracking Data will be collected solely for the following stated purpose(s):

Tracking Data shall not be used for unrelated monitoring, harassment, or collection of content such as call audio, text messages, or stored files unless expressly authorized in writing and permitted by law.

4. DURATION

Authorized collection shall commence on and terminate on , unless earlier revoked in writing by Device Owner or terminated pursuant to Section 8.

5. DATA RETENTION AND SECURITY

Requesting Party shall retain raw Tracking Data only for the period necessary for the purpose stated above. Retention period (in days): . After expiration of the retention period, Requesting Party shall securely delete or render permanently inaccessible all Tracking Data except as required by law.

Requesting Party shall implement reasonable administrative, technical, and physical safeguards to protect Tracking Data against unauthorized access, disclosure, alteration, and destruction.

6. DISCLOSURE TO THIRD PARTIES

Authorized recipients of Tracking Data (identify by name or role):

Requesting Party may disclose Tracking Data to third parties only when such disclosure is necessary to accomplish the purpose stated in Section 3, to comply with a lawful order, or to respond to exigent circumstances posing imminent risk of harm. Device Owner authorizes disclosure to law enforcement when required by law: Yes No

7. PRIVACY, MINIMIZATION, AND AUDIT

Requesting Party agrees to limit collection to the minimum data necessary to achieve the stated purpose and to maintain an access log recording all persons who access Tracking Data. Device Owner shall have the right to request copies of applicable access logs to the extent permitted by law.

8. COMPLIANCE WITH LAW; AUTHORITY

Requesting Party represents and warrants that it will comply with all applicable laws, regulations, and orders governing collection and use of location data. Device Owner represents that Device Owner is authorized to grant the permissions set forth in this Form for the Device identified herein.

9. LIABILITY AND INDEMNIFICATION

Each party shall indemnify, defend, and hold harmless the other party from and against any third-party claims, liabilities, losses, damages, and expenses (including reasonable attorneys' fees) arising from that party's breach of this Form or unlawful acts in connection with Tracking Data collection or use.

10. NOTICES

All notices under this Form shall be in writing and delivered to the addresses below. Notice to Requesting Party:

11. AMENDMENT; WAIVER; COUNTERPARTS

This Form may be amended only by a written instrument signed by both parties. Failure to enforce any provision shall not constitute a waiver of that provision. This Form may be executed in counterparts, each of which shall be deemed an original.

12. GOVERNING LAW; ENTIRE AGREEMENT; SEVERABILITY

Governing Law: . This Form constitutes the entire agreement between the parties regarding the subject matter hereof and supersedes all prior agreements and understandings. If any provision of this Form is held invalid or unenforceable, the remaining provisions shall remain in full force and effect.

CERTIFICATIONS AND WARNINGS

Device Owner acknowledges that (a) tracking may require carrier cooperation and activation of location services, (b) tracking may be visible to the Device or otherwise detectable by third‑party software, and (c) Device Owner may revoke this authorization at any time in writing, subject to any lawful retention obligations or actions already taken pursuant to this Form.

Device Owner expressly certifies that the authorization granted in this Form is given voluntarily, that Device Owner understands the nature and scope of the tracking authorized, and that Device Owner has had the opportunity to ask questions regarding the tracking and retention practices described herein.

ADDITIONAL INFORMATION

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