Parties
Identify converting entity and resulting entity; provide full legal names, state of formation, and contact information for service and notices, including registered agent and counsel details.
A Legal Plan of Conversion clarifies legal effects, preserves member or shareholder rights, and ensures compliance with state statute. It supports lender and counterparty notice, reduces post-conversion disputes, and creates a clear record for filing the articles of conversion with the secretary of state.
Typical users who prepare or review a Legal Plan of Conversion include corporate counsel, registered agents, and finance teams responsible for entity reorganizations.
Other stakeholders include lenders, investors, and third parties who require clear documentation of ownership and rights after conversion.
Identify converting entity and resulting entity; provide full legal names, state of formation, and contact information for service and notices, including registered agent and counsel details.
Describe how membership interests, shares, options, and other equity instruments convert or are exchanged, including conversion ratios and treatment of outstanding warrants and any cash-out provisions.
State consideration paid or allocated to owners, whether cash, stock, notes, or contingent instruments, and specify timing, conditions, escrow, and holdback arrangements.
Specify changes to board composition, voting rights, officer roles, and amendments to bylaws or operating agreements, including timing for elections and transitional provisions for current managers or officers.
Set the effective date of conversion, contingencies that delay effectiveness, and mechanisms for retroactive application if permitted by law, and specify notice to creditors and third parties as required.
List required resolutions, member/shareholder approvals, amended organizing documents, articles of conversion, required filings with the secretary of state, supporting exhibits, and any required fees or publications.
| Field | Configuration | Required | Validation | Notes | Name | Setting | Yes/No | Rule | Guidance |
|---|---|
| Signer Authentication and Verification Settings | Email link | Authentication | Optional | Basic | Email plus SMS |
| Signer Order Sequence and Role Assignment | Defined order | Sequential | Required | None | Assign signer roles |
| Conditional Fields, Visibility, and Calculations | Yes | Show/hide | Optional | Formula supported | Use sparingly |
| Document Retention, Copies, and Storage Settings | Retain copies | 7 years | Required | PDF/A export | Auto-archive |
Ensure your eSignature platform supports document uploads, field placement, signer authentication, and audit trail capture before e-submitting filings.
Allow time for board meetings, member votes, and written consents.
Check state law for required notice periods before effectiveness or recording.
Varies by state; expect days to weeks for acceptance or rejection.
Specify whether conversion is effective on filing, at a future date, or retroactive.
Update contracts, licenses, tax registrations, and bank accounts after conversion.
Authorized officers named in corporate bylaws or operating agreement typically sign the plan and related articles. For corporations this often includes the CEO or Corporate Secretary; for LLCs signers may be managers or expressly authorized members. Verify authority in governing documents and board resolutions.
Registered agent handles official delivery and may sign filings where permitted; however conversion plan instruments usually require party signatories rather than agent signatures. Use authorized company officer signatures for substantive approvals and list agent information for service purposes.
Attach executed articles of conversion and any required amendments to the entity's organizing documents; ensure final versions are signed, dated, and formatted as searchable PDFs for state submission and internal records.
Include certified board or member resolutions authorizing the conversion, with vote counts and signatures; certified minutes reduce disputes and facilitate filing acceptance and expedite administrative review.
Attach copies of creditor notices, publication affidavits if required, and any consent letters from secured creditors or regulatory authorities impacting conversion, including date sent and method of delivery.
Download completed packages as PDF/A for archival, maintain native DOCX for edits, and store signed copies with the audit trail as searchable PDFs and maintain backup in secure cloud storage.
Optica Ventures used an eSignature workflow to collect manager approvals and file conversion documents without in-person meetings.
Martin Properties used remote signing to execute conversion documents for property-holding entities, streamlining owner approvals and title updates.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial, no credit card | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |