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Legal Plan of Conversion

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LEGAL PLAN OF CONVERSION

This Legal Plan of Conversion (this Plan) is entered into as of by and between Converting Entity: , an entity of type organized under the laws of , and Resulting Entity: , an entity of type organized under the laws of .

RECITALS

WHEREAS, the governing body or members of the Converting Entity have duly approved the Conversion pursuant to the organizational documents and applicable law and have authorized the adoption of this Plan in accordance with all requirements of such law; and

WHEREAS, the Converting Entity desires to convert into the Resulting Entity pursuant to the statutes and regulations of the respective jurisdictions, and the Resulting Entity has agreed to accept the conversion on the terms set forth in this Plan; and

WHEREAS, this Plan sets forth the terms and conditions upon which the conversion will be effected, the treatment of interests, liabilities and obligations of the Converting Entity, and the manner of consummation of the conversion.

NOW, THEREFORE

NOW, THEREFORE, in consideration of the mutual covenants and agreements contained herein, the parties hereto agree as follows:

1. DEFINITIONS

1.1 "Conversion" means the statutory conversion of the Converting Entity into the Resulting Entity in accordance with applicable law and the terms of this Plan.

1.2 "Effective Date" means the date and time on which the Conversion becomes effective under applicable law, which shall be or such other date as specified by the parties in writing.

2. CONVERSION EFFECT; TRANSFER OF ASSETS AND LIABILITIES

2.1 Upon the Effective Date, by virtue of and in accordance with the statutes governing conversions, the Converting Entity shall be converted into the Resulting Entity. All rights, privileges, immunities, powers and franchises of the Converting Entity shall vest in the Resulting Entity without further act or deed.

2.2 All property, interests, rights, privileges, liabilities and obligations of the Converting Entity shall remain vested in the Resulting Entity and shall be the property and obligations of the Resulting Entity without transfer, reversion or impairment. Without limiting the foregoing, the Resulting Entity shall succeed to all contracts, agreements, permits and licenses of the Converting Entity.

3. CONVERSION CONSIDERATION; INTERESTS

3.1 On the Effective Date, each outstanding membership interest, share or other ownership interest of the Converting Entity shall be converted into the form and number of interests of the Resulting Entity as follows:

3.2 To the extent any cash payment is required in respect of fractional interests or otherwise, the Converting Entity shall cause to be paid an amount of cash equal to per interest to holders entitled thereto, subject to customary rounding and withholding provisions.

4. CONDITIONS PRECEDENT

4.1 The obligations of the parties to effect the Conversion are subject to the satisfaction of the following conditions precedent at or prior to the Effective Date: (a) requisite approvals of members, shareholders or managers; (b) the absence of any injunction or order restraining or prohibiting consummation of the Conversion; (c) all required filings and payments shall have been made to governmental authorities; and (d) all third-party consents required by material contracts shall have been obtained.

5. FURTHER ACTIONS; FILINGS

5.1 The parties shall execute and deliver such instruments and take such actions as may be necessary or appropriate to effect the Conversion, including but not limited to preparing, executing and filing articles of conversion, certificates of formation or incorporation for the Resulting Entity, and any other documents required by applicable law.

6. REPRESENTATIONS AND WARRANTIES

6.1 Each party represents and warrants to the other that (a) it is duly organized, validly existing and in good standing under the laws of its jurisdiction of formation; (b) it has full power and authority to execute and deliver this Plan and to perform its obligations hereunder; (c) the execution, delivery and performance of this Plan have been duly authorized by all necessary corporate or organizational action; and (d) the execution and performance of this Plan will not violate any material agreement, order, law or instrument to which it is a party or by which it is bound.

7. TAX TREATMENT

7.1 The parties intend that the Conversion be treated for tax purposes in the manner described in this Plan. Each party agrees to cooperate reasonably with the other in preparing and filing tax returns and other documents necessary to achieve the intended tax treatment, and to make such elections as may be appropriate to carry out that intent, provided that no party shall make any tax election that materially and adversely affects the other party without prior written consent.

8. EMPLOYEE AND BENEFIT MATTERS

8.1 Employees of the Converting Entity shall become employees of the Resulting Entity on terms consistent with past practices except where otherwise agreed in writing. The Resulting Entity shall honor all accrued and vested employee compensation and benefit obligations unless otherwise agreed in writing between the parties.

9. INDEMNIFICATION

9.1 Each party shall indemnify, defend and hold harmless the other party and its affiliates, officers, directors, members, managers and employees from and against any and all losses, claims, damages, liabilities and expenses (including reasonable attorneys' fees) arising out of any breach of any representation, warranty or covenant made by the indemnifying party in this Plan.

10. NOTICES

10.1 All notices or other communications required or permitted hereunder shall be in writing and shall be delivered to the addresses set forth below by certified mail, overnight courier, or hand delivery, and shall be effective upon receipt.

11. GOVERNING LAW

11.1 This Plan shall be governed by and construed in accordance with the laws of the jurisdiction of , without regard to principles of conflicts of laws.

12. ENTIRE AGREEMENT; AMENDMENTS; WAIVER

12.1 This Plan constitutes the entire agreement among the parties with respect to the subject matter hereof and supersedes all prior agreements and understandings, both written and oral, among the parties with respect to such subject matter. This Plan may be amended only by a written instrument executed by each of the parties. No failure or delay by any party in exercising any right under this Plan shall operate as a waiver of such right, and no single or partial exercise of any right shall preclude any other or further exercise of such right or the exercise of any other right.

13. SEVERABILITY

13.1 If any provision of this Plan shall be held to be illegal, invalid or unenforceable under present or future laws effective during the term hereof, such provision shall be fully severable and this Plan shall be construed and enforced as if such illegal, invalid or unenforceable provision had never comprised a part hereof.

14. COUNTERPARTS; ELECTRONIC SIGNATURES

14.1 This Plan may be executed in two or more counterparts, each of which when executed shall be deemed an original, but all of which together shall constitute one and the same instrument. Execution and delivery of this Plan by electronic means (including scanned or other electronic signatures) shall be binding and effective for all purposes.

Converting Entity Printed Name:

By:

Date:

Resulting Entity Printed Name:

By:

Date:

Enter text✕

What a Legal Plan of Conversion Is and why it matters

The Legal Plan of Conversion is a formal statutory document that records and implements a business entity’s change from one legal form to another, for example an LLC converting to a corporation or vice versa. It summarizes the terms of conversion, identifies the converting and resulting entities, lists the treatment of membership or shareholder interests, describes governance and capital-structure changes, and sets the effective date. The plan is typically adopted by managers or the board, appended to articles of conversion, and filed with the state to effect the legal change.

Why a clear Conversion Plan reduces risk and creates a record

A Legal Plan of Conversion clarifies legal effects, preserves member or shareholder rights, and ensures compliance with state statute. It supports lender and counterparty notice, reduces post-conversion disputes, and creates a clear record for filing the articles of conversion with the secretary of state.

Why a clear Conversion Plan reduces risk and creates a record

Who typically prepares and reviews a Conversion Plan

Typical users who prepare or review a Legal Plan of Conversion include corporate counsel, registered agents, and finance teams responsible for entity reorganizations.

  • Corporations and LLCs undergoing statutory conversion, including members and shareholders.
  • Outside counsel and in-house legal departments drafting approval language and governance changes.
  • Registered agents and state filing specialists who prepare articles and manage filings.

Other stakeholders include lenders, investors, and third parties who require clear documentation of ownership and rights after conversion.

Core sections to include in a professional Conversion Plan

Primary sections of a Legal Plan of Conversion outline the transaction, treatment of interests, governance changes, effective date, consideration, and steps for filing and recordkeeping.

Parties

Identify converting entity and resulting entity; provide full legal names, state of formation, and contact information for service and notices, including registered agent and counsel details.

Business Interests

Describe how membership interests, shares, options, and other equity instruments convert or are exchanged, including conversion ratios and treatment of outstanding warrants and any cash-out provisions.

Consideration

State consideration paid or allocated to owners, whether cash, stock, notes, or contingent instruments, and specify timing, conditions, escrow, and holdback arrangements.

Governance

Specify changes to board composition, voting rights, officer roles, and amendments to bylaws or operating agreements, including timing for elections and transitional provisions for current managers or officers.

Effective Date

Set the effective date of conversion, contingencies that delay effectiveness, and mechanisms for retroactive application if permitted by law, and specify notice to creditors and third parties as required.

Filing Steps

List required resolutions, member/shareholder approvals, amended organizing documents, articles of conversion, required filings with the secretary of state, supporting exhibits, and any required fees or publications.

Essential data fields to include in the plan

Entity Names: Provide full legal names exactly.
Jurisdiction: State formation and conversion jurisdiction.
Dates: Enter as MM/DD/YYYY for dates.
Conversion Terms: Specify conversion ratio and value.
Approvals: Record shareholder/member approvals and votes.
Attachments: Attach articles, amended agreements, board resolutions.

Step-by-step: complete and file a Plan of Conversion

Complete the Legal Plan of Conversion in stages: draft, approve, prepare filing documents, and submit to the state authority.

  • 01
    Draft Plan: Prepare conversion terms, interest treatment, and exhibits for approval.
  • 02
    Obtain Approvals: Secure member or shareholder votes and board resolutions.
  • 03
    Prepare Filings: Draft articles of conversion and any amended organization documents.
  • 04
    File with State: Submit articles, pay fees, and confirm acceptance.

How to configure an online signing and filing workflow

Configure online workflow fields, signer order, and verification methods before sending the plan for electronic signature and filing.

Field | Configuration | Required | Validation | Notes Name | Setting | Yes/No | Rule | Guidance
Signer Authentication and Verification Settings Email link | Authentication | Optional | Basic | Email plus SMS
Signer Order Sequence and Role Assignment Defined order | Sequential | Required | None | Assign signer roles
Conditional Fields, Visibility, and Calculations Yes | Show/hide | Optional | Formula supported | Use sparingly
Document Retention, Copies, and Storage Settings Retain copies | 7 years | Required | PDF/A export | Auto-archive

Typical filing flow for a Conversion Plan

Filing a Legal Plan of Conversion online combines document preparation, approvals, e-signature collection, and submission to the state filing office.

  • Prepare: Assemble plan, resolutions, and exhibits for approval.
  • Authorize: Record votes and adopt authorizing resolutions or consents.
  • Sign: Collect signatures with proper authentication and date stamps.
  • File: Submit articles of conversion and pay state filing fees.

Technical requirements for e-signing and e-submission

Ensure your eSignature platform supports document uploads, field placement, signer authentication, and audit trail capture before e-submitting filings.

  • File Formats: PDF and DOCX accepted.
  • Authentication: Email, SMS, or KBA available.
  • Audit Trail: Timestamp, IP, and action log.

Timing considerations and common deadlines

Typical timing includes internal approvals, notice periods, state filing processing, and any statutory waiting periods for creditor claims.

Internal Approval and Meeting Deadlines:

Allow time for board meetings, member votes, and written consents.

Creditor Notice and Objection Periods:

Check state law for required notice periods before effectiveness or recording.

State Filing Office Processing Times:

Varies by state; expect days to weeks for acceptance or rejection.

Effective Date and Retroactivity Rules:

Specify whether conversion is effective on filing, at a future date, or retroactive.

Post-Conversion Filings, Notices, and Registrations:

Update contracts, licenses, tax registrations, and bank accounts after conversion.

Common mistakes to avoid

  • Failing to obtain required member or shareholder approvals before filing can render the conversion void or subject to litigation and statutory remedies.
  • Incomplete schedules for equity conversion, such as missing conversion ratios or omitted option treatments, lead to ambiguity and potential claims.
  • Neglecting state-specific filing formalities, fees, or notarization requirements may delay processing and cause additional administrative costs.
  • Relying on unsigned or improperly authenticated electronic signatures when the jurisdiction requires notarization or witness can invalidate actions.

Possible consequences of errors

Filing Rejection: State rejects filing; conversion delayed.
Litigation Risk: Disputes by members or creditors.
Tax Consequences: Unplanned tax events or audits.
Financial Liability: Claims for unpaid obligations remain.
Administrative Costs: Attorney, notary, and refiling fees.
Loss of Rights: Failure to preserve interests properly.

Who may sign the Plan and why their authority matters

Authorized Officers

Authorized officers named in corporate bylaws or operating agreement typically sign the plan and related articles. For corporations this often includes the CEO or Corporate Secretary; for LLCs signers may be managers or expressly authorized members. Verify authority in governing documents and board resolutions.

Registered Agent

Registered agent handles official delivery and may sign filings where permitted; however conversion plan instruments usually require party signatories rather than agent signatures. Use authorized company officer signatures for substantive approvals and list agent information for service purposes.

Supporting documents and export options to include

Common supporting exhibits and export options for the Legal Plan of Conversion include certified resolutions, amended agreements, articles of conversion, and downloadable signed PDFs in archival formats.

Articles

Attach executed articles of conversion and any required amendments to the entity's organizing documents; ensure final versions are signed, dated, and formatted as searchable PDFs for state submission and internal records.

Resolutions

Include certified board or member resolutions authorizing the conversion, with vote counts and signatures; certified minutes reduce disputes and facilitate filing acceptance and expedite administrative review.

Notices

Attach copies of creditor notices, publication affidavits if required, and any consent letters from secured creditors or regulatory authorities impacting conversion, including date sent and method of delivery.

Save Formats

Download completed packages as PDF/A for archival, maintain native DOCX for edits, and store signed copies with the audit trail as searchable PDFs and maintain backup in secure cloud storage.

Real-world examples using e-signing for conversion tasks

These brief examples show how electronic workflows can speed approvals, preserve records, and support state filings for conversions.

Optica Ventures

Optica Ventures used an eSignature workflow to collect manager approvals and file conversion documents without in-person meetings.

  • They reduced turnaround time during the approval cycle.
  • Brian Fitzgibbons, COO, said: 'The interface is simple and easy-to-use for our team; more importantly, it is just as easy for our customers.' This eliminated travel, accelerated documentation, and produced an auditable record for state filings and internal governance.

Martin Properties

Martin Properties used remote signing to execute conversion documents for property-holding entities, streamlining owner approvals and title updates.

  • Signatures were obtained without site visits.
  • Tim Martin, Founder, observed: 'I can process and execute all of these documents online with 100% compliance and built-in security.' Using a secure e-sign workflow reduced delays, ensured records were retained, and simplified title and lien verification.

Vendor pricing and feature comparison for eSignature platforms

Comparison of common eSignature vendor pricing and features relevant to delivering a Legal Plan of Conversion documents and e-filing workflows.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial, no credit card Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Frequently asked questions about Legal Plans of Conversion

Answers to common questions on validity, notarization, required attachments, state acceptance, and remote notarization practices.


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