Identity Details
Full legal names, dates of birth, Social Security numbers or TINs where required, and government ID information for verification.
Completing a Legal Planning Questionnaire thoroughly reduces errors, shortens attorney review time, and provides a clear audit trail for later disputes. Accurate intake supports enforceable documents and can limit exposure to probate delays, tax surprises, and unintended beneficiary outcomes under governing statutes.
Each participant has distinct responsibilities: the client supplies factual detail; representatives confirm holdings; counsel validates legal form and compliance.
Full legal names, dates of birth, Social Security numbers or TINs where required, and government ID information for verification.
Bank accounts, retirement plans, real estate, business interests, insurance policies, and approximate current values with account identifiers.
Primary and contingent beneficiaries with full contact details and allocation percentages or dollar amounts.
Health care preferences, HIPAA authorizations, and designated health care agents for medical decision-making.
Financial agent names, successor agents, and any scope limitations or special instructions.
Notarization or witness needs, remote signing consent, location preferences, and delivery instructions for originals.
| Field | Configuration |
|---|---|
| Template | Reusable form with required-field validation and versioning |
| Conditional Logic | Show or hide fields based on prior answers |
| Authentication | Email, SMS code, KBA, or advanced signer verification |
| Integrations | Connect to CRM, document management, or billing systems |
Use secure platforms that preserve audit trails and support required authentication methods for notarization or regulated documents.
Request completion within 14–30 days to avoid drafting delays
Allow 7–21 days after intake for initial drafts
Schedule signing and notarization within 30 days of draft approval
Beneficiary changes may affect IRS reporting or withholding timelines
Recommend review every 3–5 years or after major life events
Counsel acknowledges receipt and assigns case
Counsel asks for missing or ambiguous details
Draft documents prepared based on questionnaire
Signatures, witnessing, and notarization completed
Optica used the intake to centralize client facts and speed drafting
A real estate firm used the questionnaire to collect tenant and property data remotely
Appointed under a will or trust, authorized to sign account transfer forms, claim assets, and administer distributions as directed by the governing document.
Designated under a power of attorney to manage finances or health decisions within the scope granted by the instrument and state law.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | No | No | Yes, limited | Yes, limited |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |