Caption and Case
Complete court caption and docket number so the order is attached to the correct case and readily indexed by the clerk and e-filing system.
A clear pro hac vice order authorizes temporary admission, clarifies who will handle the matter, and documents court approval for out-of-state counsel. It reduces risk of appearing without authority, helps the clerk and opposing parties track admission status, and records any payment or bond requirements.
Typical users include the moving attorney, local sponsoring counsel, court clerks, and opposing counsel who must acknowledge pro hac vice status.
Courts and disciplinary authorities also rely on the order to verify temporary admission and to record compliance with local admission conditions.
An out-of-state attorney seeking admission pro hac vice; provides a current certificate of good standing and executes any required affidavit attesting to compliance with disciplinary rules.
A licensed local attorney who associates with the out-of-state lawyer, accepts service and responsibility for communications with the court, and ensures the out-of-state lawyer follows local rules.
Complete court caption and docket number so the order is attached to the correct case and readily indexed by the clerk and e-filing system.
Full name, home-state bar membership, bar number, and the jurisdiction issuing the certificate of good standing for clear identification and verification.
Name and bar number of local counsel who accepts responsibility for service, compliance with local rules, and oversight of the out-of-state attorney.
A concise statement that the out-of-state attorney is in good standing, has no pending disciplinary matters, and will follow local court and ethical rules.
Any court-imposed conditions, fee amounts, reporting obligations, or limits on scope of appearance should be explicitly stated in the order.
Judge or clerk signature block, date of entry, and certificate of service notation so the record shows when the authorization became effective.
Courts and clerks accept different file formats and e-filing credentials; confirm allowed formats and authentication methods before submission.
| Field | Configuration |
|---|---|
| Attorney Name | Required text field with name validation. |
| Bar Certificate | File upload accepting PDF, PDF/A formats. |
| Local Counsel | Required field with bar number validation. |
| Proposed Order | Auto-populate caption and export as PDF/A. |
File as early as possible before hearings.
Local rules typically set 7–14 days.
Courts may require certificates within 30–90 days.
Pay any pro hac vice fee at filing.
Clerk entry timing varies by docket backlog.
Draft motion, attach affidavit and certificate of good standing.
Submit to clerk or e-filing system and pay fees.
Court reviews and may schedule a hearing or request more information.
Court issues the pro hac vice order and updates the docket.
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