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Legal Pro Hac Vice Order

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LEGAL PRO HAC VICE ORDER

Court: — Case No.:

Case Title:

Applicant Attorney: , admitted to practice in the State of (Bar No. ), having applied for admission pro hac vice in this matter and having designated Local Counsel: of .

Recitals

WHEREAS, Applicant Attorney has filed an application for admission pro hac vice to represent a party in this action and has certified that Applicant Attorney is a member in good standing of the bar of the jurisdiction(s) noted above and is familiar with the rules of professional conduct and local practice of this Court;

WHEREAS, Local Counsel has agreed to associate with Applicant Attorney, to accept service of papers and to comply with all duties and obligations imposed by the Court's rules and orders, and Applicant Attorney has paid or arranged payment of any required admission fee or compliance requirement as required by the Court;

WHEREAS, the Court has reviewed the application, supporting affidavit, certificate of good standing, and any required fee receipt or declaration and finds that admission pro hac vice is appropriate under the governing rules;

Now, Therefore

THE COURT ORDERS as follows:

1. Admission Pro Hac Vice

The application of Applicant Attorney for admission pro hac vice to appear and participate in the above-captioned matter on behalf of is GRANTED, subject to the conditions set forth in this Order. Applicant Attorney shall be entitled to appear in this action under the rules governing admission pro hac vice.

2. Association and Duties of Local Counsel

Local Counsel, identified above, is hereby designated as counsel of record for purposes of receiving service of all papers, notices and pleadings in this action. Local Counsel shall file a written acceptance of this designation and shall at all times remain counsel of record, ensuring that Applicant Attorney complies with local rules, scheduling orders and any directives of the Court.

3. Qualifications and Certification

Applicant Attorney certifies that Applicant Attorney is a member in good standing of the bar of each jurisdiction in which Applicant Attorney is admitted and that no disciplinary proceedings involving Applicant Attorney are pending that would render admission inappropriate. Applicant Attorney shall promptly notify the Court and Local Counsel in writing if Applicant Attorney's status changes while admitted pro hac vice.

Certificate of Good Standing: Applicant has filed a certificate of good standing or equivalent proof with the application.

4. Compliance With Rules and Conduct

Applicant Attorney shall abide by the jurisdiction's rules of professional conduct and the local rules of this Court. Applicant Attorney submits to the disciplinary jurisdiction of this Court for the duration of the admission in this matter and acknowledges that failure to comply with applicable rules may result in sanctions, including revocation of pro hac vice status.

5. Fees and Bond

Admission is conditioned upon payment of any required admission fee. Payment status: Fee Paid    Fee Waived. If a bond or other security is required by local rule or the Court, Applicant Attorney shall provide such security prior to participation in substantive proceedings.

6. Scope and Limitations

Admission pro hac vice granted herein is limited to the above-captioned matter and does not constitute admission to the bar of this Court for any other matter. Applicant Attorney shall not be listed as counsel of record in pleadings without Local Counsel's concurrence. Any extension of this admission to related proceedings requires leave of the Court.

7. Service and Notices

All pleadings, notices and papers shall be served on Local Counsel at the following contact address for service:

8. Effective Date and Duration

This Order is effective upon entry by the Court. Admission shall continue for the pendency of this matter unless sooner terminated by the Court, by written resignation filed with the Court, or upon revocation for cause. Effective date:

9. Notices of Change in Status

Applicant Attorney shall promptly notify the Court and Local Counsel of any disciplinary action, suspension, disbarment, or change in licensure status occurring in any jurisdiction during the period of admission pro hac vice.

10. Termination; Withdrawal

Withdrawal of Applicant Attorney requires leave of Court or a stipulation signed by the parties and Local Counsel. If Local Counsel withdraws or is removed, Applicant Attorney must immediately secure substitution of new Local Counsel admitted in this Court or seek leave to continue.

11. Governing Law

This Order shall be governed by and construed in accordance with the laws and procedural rules of this Court's jurisdiction and by the local rules applicable to attorney admissions.

12. Entire Order; Severability

This Order constitutes the entire determination on the application for pro hac vice admission. If any provision of this Order is held invalid or unenforceable, the remaining provisions shall remain in full force and effect.

13. Amendments; Waiver; Counterparts

Any modification or waiver of the terms of this Order shall be effective only if made in writing and approved by the Court. This Order may be executed in counterparts and a facsimile or electronic signature shall have the same force and effect as an original.

Certification by Applicant Attorney

I, the undersigned Applicant Attorney, declare under penalty of perjury under the laws of this jurisdiction that the foregoing statements contained in the application and supporting submissions are true and correct to the best of my knowledge and belief.

Applicant Attorney:

By:

Date:

Presiding Judge:

By:

Date:

Enter text✕

What a Legal Pro Hac Vice Order Is

A Legal Pro Hac Vice Order is a court-issued authorization permitting an out-of-state attorney to appear and participate in a particular case in a jurisdiction where they are not admitted. It typically accompanies a motion to admit counsel pro hac vice and a supporting affidavit of good standing from the lawyer's home jurisdiction. The order identifies the case, names the out-of-state attorney and any local sponsoring counsel, and sets any conditions imposed by the court, such as pro hac vice fees, scope of practice in the matter, and reporting requirements to the local bar or court clerk.

Why a Pro Hac Vice Order Matters

A clear pro hac vice order authorizes temporary admission, clarifies who will handle the matter, and documents court approval for out-of-state counsel. It reduces risk of appearing without authority, helps the clerk and opposing parties track admission status, and records any payment or bond requirements.

Why a Pro Hac Vice Order Matters

Who Prepares and Relies on This Order

Typical users include the moving attorney, local sponsoring counsel, court clerks, and opposing counsel who must acknowledge pro hac vice status.

  • Moving Counsel: Prepares motion and supporting affidavit for admission.
  • Local Counsel: Files association notice and accepts responsibility to the court.
  • Court Clerk and Opposing Parties: Record and rely on the order for case administration.

Courts and disciplinary authorities also rely on the order to verify temporary admission and to record compliance with local admission conditions.

Primary Signatories and Roles

Lead Counsel

An out-of-state attorney seeking admission pro hac vice; provides a current certificate of good standing and executes any required affidavit attesting to compliance with disciplinary rules.

Local Counsel

A licensed local attorney who associates with the out-of-state lawyer, accepts service and responsibility for communications with the court, and ensures the out-of-state lawyer follows local rules.

Step-by-Step: How to Prepare and File the Motion

Follow these steps to assemble the motion, supporting affidavit, local counsel association, and proposed order for filing with the court clerk or e-filing system.

  • 01
    Gather Documents: Obtain a current good standing certificate and disciplinary disclosures, if any.
  • 02
    Draft Motion: Prepare a short motion stating reasons for admission and identifying the local sponsor.
  • 03
    Attach Proposed Order: Include a proposed pro hac vice order in the format preferred by the court.
  • 04
    File and Serve: E-file or deliver to the clerk and serve all parties per local rules.

Where to File and How the Court Processes It

Filing methods vary by court: some accept e-filing with attachments, others require paper filings and clerk review. Check the local rules for format and fee requirements.

  • Court Clerk Filing: File the motion and proposed order with the court clerk.
  • Electronic Filing: Submit via the court's e-filing system where available.
  • Service to Parties: Serve opposing counsel per local rules (email or e-service if allowed).
  • Clerk Review: Court reviews documents, may request corrections or hearing.

Six Essential Components of a Professional Pro Hac Vice Order

A well-constructed order contains specific elements so the clerk, parties, and disciplinary authorities can confirm temporary admission and any conditions imposed by the court.

Caption and Case

Complete court caption and docket number so the order is attached to the correct case and readily indexed by the clerk and e-filing system.

Attorney Identification

Full name, home-state bar membership, bar number, and the jurisdiction issuing the certificate of good standing for clear identification and verification.

Local Counsel Association

Name and bar number of local counsel who accepts responsibility for service, compliance with local rules, and oversight of the out-of-state attorney.

Affidavit Summary

A concise statement that the out-of-state attorney is in good standing, has no pending disciplinary matters, and will follow local court and ethical rules.

Conditions and Fees

Any court-imposed conditions, fee amounts, reporting obligations, or limits on scope of appearance should be explicitly stated in the order.

Signature and Entry

Judge or clerk signature block, date of entry, and certificate of service notation so the record shows when the authorization became effective.

Digital Submission and Format Considerations

Courts and clerks accept different file formats and e-filing credentials; confirm allowed formats and authentication methods before submission.

  • Accepted Formats: PDF, PDF/A, DOCX supported.
  • Authentication: Email, SMS, or court e-filer credentials.
  • Integrations: Works with major cloud and case systems.

How to Configure an Online Pro Hac Vice Workflow

Set up a reusable template that collects attorney details, uploads supporting certificates, gathers local counsel confirmation, and produces a court-ready proposed order.

Field Configuration
Attorney Name Required text field with name validation.
Bar Certificate File upload accepting PDF, PDF/A formats.
Local Counsel Required field with bar number validation.
Proposed Order Auto-populate caption and export as PDF/A.

Typical Timing and Deadlines to Expect

Timing for pro hac vice motions varies by court; local rules may set deadlines for opposition, fees, or supporting documentation. Allow extra time for certificate retrieval.

Filing Lead Time:

File as early as possible before hearings.

Opposition Window:

Local rules typically set 7–14 days.

Certificate Currency:

Courts may require certificates within 30–90 days.

Fee Payment:

Pay any pro hac vice fee at filing.

Entry of Order:

Clerk entry timing varies by docket backlog.

Key Milestones from Filing to Admission

A typical admission process moves through several milestones; track each step so counsel can act promptly on any court requests.

01

Prepare Motion

Draft motion, attach affidavit and certificate of good standing.

02

File Motion

Submit to clerk or e-filing system and pay fees.

03

Clerk or Judge Review

Court reviews and may schedule a hearing or request more information.

04

Order Entry

Court issues the pro hac vice order and updates the docket.

Common Mistakes to Avoid When Preparing the Order

  • Submitting an outdated good standing certificate that exceeds the time limits imposed by the receiving court, causing rejection or request for an update.
  • Failing to include local counsel's acceptance or bar number, which many courts treat as a mandatory prerequisite for pro hac vice admission.
  • Using an incorrect case caption or docket number so the order cannot be matched to the pending case and is misfiled or returned.
  • Omitting required disclosures about prior disciplinary matters or sanctions, which can lead to denial or later disciplinary review.

Consequences of Errors or Unauthorized Practice

Motion Denied: Court may refuse admission.
Sanctions: Monetary or case sanctions possible.
Disciplinary Action: State bars may investigate conduct.
Fee Forfeiture: Pro hac vice fees may be lost.
Case Delay: Proceedings can be postponed.
Unauthorized Practice: Risk of malpractice exposure.

Real-World Use Cases for Pro Hac Vice Orders

Examples show typical scenarios where out-of-state counsel seek temporary admission to participate in specific litigation or transactional matters.

Multistate Litigation

A national firm supports a client in a state-specific consumer action

  • Local counsel sponsors the out-of-state lawyer for courtroom appearances
  • The order documents limited admission and assigns local counsel responsibility for service and filings.

Specialized Transaction

A patent specialist assists local counsel on trial preparation

  • The specialist provides a good standing certificate and affidavit
  • The court's order permits limited participation while ensuring local counsel addresses jurisdictional procedure.

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Frequently Asked Questions About Pro Hac Vice Orders

Answers to common questions about admission, supporting documents, electronic signatures, and what to do if an order is denied or needs amendment.


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