Legal Remote Appearance Form

LEGAL REMOTE APPEARANCE FORM

This Legal Remote Appearance Agreement is entered into on by and between Requesting Party: , Attorney/Representative for Requesting Party: , and Responding Party: , Attorney/Representative for Responding Party: .

RECITALS

WHEREAS, the parties are involved in the matter captioned: , in the , Case No. .

WHEREAS, a hearing, conference, deposition, or other proceeding is scheduled for at , and the parties seek to appear remotely under the applicable rules and court orders.

WHEREAS, the parties desire to set forth the terms, responsibilities, and certifications applicable to the remote appearance.

NOW, THEREFORE

In consideration of the mutual covenants and agreements contained herein, the parties agree as follows:

1. SCOPE OF REMOTE APPEARANCE

1.1 The party identified as Requesting Party authorizes the identified representative to appear remotely on its behalf for the proceeding(s) described above. The remote appearance is limited to the hearing, conference, or deposition specified in this Agreement unless otherwise agreed in writing by the parties.

1.2 The representative appearing remotely shall have full authority to make admissions, accept service, stipulate to scheduling, and take any action reasonably necessary for the conduct of the proceeding, except as expressly limited in a separate written instrument attached to this Agreement.

2. TECHNOLOGY, ACCESS, AND PROCEDURES

2.1 Method of Remote Appearance (select all that apply):

Video Conference Telephone Other:

2.2 Connection Details and Credentials: the appearing party shall ensure timely access to the platform and shall provide dial-in information, meeting ID, access code, or other credentials to the court and opposing counsel at least hours prior to the scheduled start.

2.3 Technical Failures: if the remote connection fails or is materially deficient, the parties shall promptly notify the court and opposing counsel and shall take reasonable steps to restore connectivity. If restoration is not possible within a reasonable time, the party requesting remote appearance acknowledges that the proceeding may be continued or require in-person appearance.

3. IDENTITY VERIFICATION AND ATTENDANCE

3.1 The remote participant certifies that, prior to the proceeding, the participant will provide a government-issued identification and any case-specific verification required by the court or opposing counsel. Identification presented shall include: Type ; Issuing Authority: ; ID Number: .

3.2 Attendance Confirmation: the remote representative shall join the proceeding and remain available for the duration of the matter unless excused by the court or the parties. Absence without prior notice may constitute waiver of the remote appearance.

4. CONFIDENTIALITY, RECORDING, AND DATA SECURITY

4.1 Recording Consent: the parties acknowledge that recordings of remote appearances may be created. The appearing party: Consents Does Not Consent

4.2 Confidential Information: the appearing parties shall use commercially reasonable measures to prevent unauthorized disclosure of confidential or privileged information during the remote appearance. If confidential materials are to be shared, the parties shall use secure transmission methods and shall mark such materials as privileged or confidential.

5. FEES, COSTS, AND EXPENSES

5.1 Any incremental costs associated with the remote appearance, including platform access fees, technician fees, and out-of-pocket expenses, shall be borne by unless otherwise ordered by the court.

5.2 Where counsel charges for time preparing and facilitating remote access, counsel will provide a contemporaneous statement of hours and rates upon request by the client.

6. INDEMNIFICATION

The appearing party shall defend, indemnify, and hold harmless the other party and its counsel from and against any claims, losses, liabilities, or expenses (including reasonable attorneys' fees) arising from the appearing party's failure to comply with this Agreement, negligent setup of remote access, or unauthorized disclosure of confidential information during the remote appearance.

7. CERTIFICATIONS

By signing below, the representative appearing remotely certifies under penalty of perjury that: (a) they are authorized to act on behalf of the party they represent; (b) they will verify their identity as required; (c) they will be in a quiet, secure location free from interruption; and (d) they will comply with all applicable rules of procedure, local rules, and court orders governing remote appearances.

8. TERMINATION; AMENDMENT; WAIVER

Either party may terminate the authority to appear remotely by providing written notice to the other party and the court. This Agreement may be amended only by a written instrument signed by both parties. No failure or delay by a party in exercising any right under this Agreement shall operate as a waiver of that right unless such waiver is in writing and signed by the waiving party.

9. NOTICES

10. GOVERNING LAW; ENTIRE AGREEMENT; SEVERABILITY; COUNTERPARTS

This Agreement shall be governed by and construed in accordance with the laws of the jurisdiction in which the court presiding over the proceeding is located. This Agreement constitutes the entire agreement between the parties with respect to remote appearances and supersedes all prior agreements and understandings. If any provision of this Agreement is held invalid or unenforceable, the remainder of this Agreement shall remain in full force and effect. This Agreement may be executed in counterparts, each of which when taken together shall constitute one instrument.

ADDITIONAL TERMS

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