Legal Seal Record Form

LEGAL SEAL RECORD FORM

This Legal Seal Record Form (the "Form") is made and entered into on Effective Date: by and between Entity Name: with principal address: (the "Entity"), and Seal Custodian Name: with mailing address: (the "Custodian"). The Entity and the Custodian are hereinafter collectively referred to as the "Parties."

RECITALS

WHEREAS, the Entity possesses or is authorized to use an official corporate or legal seal (the "Seal") and requires that the custody, use, and control of the Seal be documented and limited to authorized purposes; and

WHEREAS, the Parties desire to establish procedures for safekeeping, authorized use, and a contemporaneous record of every affixation or reproduction of the Seal to ensure corporate and legal compliance.

WHEREAS, the Custodian accepts responsibility for maintaining the Seal and the record of its use in accordance with the terms set forth herein.

NOW, THEREFORE, in consideration of the mutual covenants contained in this Form, the Parties agree as follows:

1. DEFINITIONS

For purposes of this Form, the following terms shall have the meanings set forth: "Seal" means the physical or electronic device or mark used to denote official authorization of the Entity; "Custodian" means the individual designated to retain physical control of the Seal; "Authorized Signatory" means any person expressly authorized by the Entity in writing to request the affixation or reproduction of the Seal.

2. SEAL DESCRIPTION

The Seal to be maintained under this Form is described as follows:

3. CUSTODY, STORAGE, AND CONTROL

The Custodian shall retain physical control of the Seal at all times except when the Seal is temporarily removed for an Authorized Use. The Seal shall be stored in a locked container or secure electronic environment with access restricted to the Custodian and other expressly authorized individuals. The Custodian shall take reasonable measures to prevent loss, theft, unauthorized duplication, or damage to the Seal.

4. AUTHORIZED USES & LIMITATIONS

The Seal may be affixed or reproduced only for documents and instruments that have been approved in writing by an Authorized Signatory. The Custodian shall verify the identity and authorization of the requesting Authorized Signatory prior to affixation. Use of the Seal for any other purpose is prohibited and shall be reported immediately to the Entity's governing body.

5. RECORD OF SEAL USE

The Custodian shall maintain a contemporaneous written or electronic log of each instance in which the Seal is affixed or reproduced. Each entry shall include the date of use, a description of the document, the identity of the Authorized Signatory requesting the use, the reason for affixation, and the Custodian's initials or signature.

6. INSPECTION AND AUDIT

The Entity or its authorized auditors may inspect the Seal and the Seal Use Log upon reasonable prior notice to the Custodian. The Custodian shall produce the original log entries and any supporting documents requested for the purpose of verifying compliance with this Form.

7. LOSS, THEFT, OR DAMAGE

The Custodian shall notify the Entity immediately upon discovery of any loss, theft, unauthorized duplication, or damage of the Seal. Upon such notification, the Parties shall cooperate in an investigation and take reasonable measures, including suspension of further use and solicitation of replacement or disabling of the Seal as appropriate.

8. INDEMNIFICATION

The Custodian shall indemnify and hold harmless the Entity from and against any losses, liabilities, damages, costs, or expenses (including reasonable attorneys' fees) arising from the Custodian's gross negligence, willful misconduct, or material breach of this Form in connection with the custody or use of the Seal, except to the extent caused by the Entity's own acts or omissions.

9. NOTICES

All notices required or permitted under this Form shall be in writing and delivered to the addresses set forth below by certified mail, courier, or hand delivery.

10. AMENDMENT; WAIVER; COUNTERPARTS

This Form may be amended or modified only by a written instrument signed by both Parties. No failure or delay by either Party in exercising any right under this Form shall operate as a waiver of such right. This Form may be executed in counterparts, each of which shall be deemed an original, and all counterparts together shall constitute one and the same instrument.

11. GOVERNING LAW

This Form shall be governed by and construed in accordance with the laws of the jurisdiction in which the Entity is organized, without regard to conflict of laws principles.

12. ENTIRE AGREEMENT

This Form constitutes the entire agreement between the Parties concerning the subject matter hereof and supersedes all prior and contemporaneous agreements, understandings, negotiations, and discussions, whether oral or written, between the Parties relating to the custody and use of the Seal.

13. SEVERABILITY

If any provision of this Form is held to be invalid, illegal, or unenforceable in any respect, the validity, legality and enforceability of the remaining provisions shall not be affected or impaired thereby and shall remain in full force and effect.

CERTIFICATION BY CUSTODIAN

The Custodian hereby certifies that the foregoing information is true and correct to the best of the Custodian's knowledge, that the Custodian will comply with the obligations set forth in this Form, and that the Custodian will retain accurate and contemporaneous records of each use of the Seal.

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