Legal Service Availability Letter

LEGAL SERVICE AVAILABILITY LETTER

This Legal Service Availability Letter (the "Letter") is made and entered into as of Effective Date: by and between Firm Name: with principal place of business at (the "Firm"), and Client Name: with address at (the "Client").

RECITALS

WHEREAS, the Client has requested that the Firm advise and represent the Client with respect to certain legal matters described in Section 1 below; and

WHEREAS, the Firm has conducted a preliminary conflicts check and has determined that, subject to the representations made by the Client herein, the Firm is available to undertake the proposed engagement; and

WHEREAS, the parties desire to set forth the terms under which the Firm confirms availability and the anticipated terms of engagement.

NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties agree as follows:

1. ENGAGEMENT AND SCOPE

1.1 Engagement. The Client hereby engages the Firm to provide legal services (the "Services") limited to the matters described below, and the Firm accepts such engagement subject to the terms of this Letter.

1.2 Scope of Services. The scope of the Services shall include:

1.3 Exclusions. Services do not include matters not expressly described above, including litigation or appeals not specified, regulatory matters beyond initial advice, or third-party negotiations unless expressly agreed in writing by the Firm.

2. AVAILABILITY AND CONFLICTS

2.1 Availability. The Firm confirms that it currently has the capacity and staffing to commence the Services as of the Effective Date and will use reasonable efforts to allocate personnel appropriate to the Client’s needs.

2.2 Conflicts. The Client represents that it has disclosed to the Firm the names of all parties and related entities for which the Firm’s representation could create a conflict. Client acknowledges that the Firm's availability is conditioned upon the accuracy of those representations. List parties checked for conflicts:

Known Parties / Affiliates (if none, write "None")

3. FEES, BILLING AND RETAINER

3.1 Fee Arrangement. The anticipated fee arrangement is:

Hourly rates at per hour;
Flat fee of for the defined scope;
Contingency fee as set forth in a separate agreement.

3.2 Retainer. A retainer in the amount of is required to reserve the Firm’s availability. Retainer funds shall be held in trust and applied to billed fees and expenses in accordance with applicable rules of professional conduct.

3.3 Billing. The Firm will render statements monthly, showing fees, disbursements and applicable taxes. Payment is due within thirty (30) days of invoice, unless otherwise agreed in writing.

4. TERM AND TERMINATION

4.1 Term. This Letter confirms availability and the parties’ agreement to negotiate a formal engagement; it does not by itself create a perpetual retainer. Unless earlier terminated as set forth herein, the Firm's availability as described will continue until the completion of the Services or until terminated by either party as provided below.

4.2 Termination. Either party may terminate this Letter or any subsequent engagement for convenience upon days' written notice. Termination shall not relieve the Client of the obligation to pay for Services performed and expenses incurred prior to termination.

5. CONFIDENTIALITY

The Firm shall maintain the confidentiality of information obtained from the Client to the extent required by applicable law and the rules of professional conduct. The Client acknowledges that the Firm may continue to represent other clients whose interests do not directly conflict with the Client, provided such representations do not involve disclosure of the Client's confidential information.

6. LIMITATION OF REPRESENTATION

The Firm's agreement to make personnel and time available does not guarantee the Firm will undertake representation in any particular matter until a full engagement letter is signed. Any litigation, arbitration, or adversarial matters require express written engagement which shall incorporate additional terms as appropriate.

7. RECORDS AND FILES

Client files, including correspondence and other records, shall remain the property of the Firm, subject to applicable ethical rules governing client access. The Firm will retain files for a reasonable period and may destroy files in accordance with Firm policy unless Client requests delivery or preservation in writing.

8. NOTICES

All notices and communications required or permitted under this Letter shall be in writing and delivered to the addresses below or such other addresses as the parties may designate in writing.

9. AMENDMENTS, WAIVER, COUNTERPARTS

This Letter may be amended or modified only by a written instrument signed by both parties. No failure or delay by either party in exercising any right will operate as a waiver. This Letter may be executed in counterparts, each of which shall be deemed an original and all of which together shall constitute one instrument.

10. GOVERNING LAW

This Letter shall be governed by and construed in accordance with the laws of the state specified by the parties: State of Governing Law: . Any disputes arising out of or relating to this Letter shall be resolved in the courts of that state, unless the parties agree in writing otherwise.

11. ENTIRE AGREEMENT; SEVERABILITY

This Letter constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior communications. If any provision of this Letter is held invalid or unenforceable, the remaining provisions shall continue in full force and effect.

12. CERTIFICATIONS

The Client certifies that the information provided to the Firm for purposes of conflict checking is true and complete to the best of the Client’s knowledge, and agrees to promptly disclose any matter that may reasonably be expected to affect the Firm’s representation.

Sign Now