Engagement Letter
Clear client identification, scope, and fees plus AML-related representations. States responsibilities and preserves evidence of consent and scope of representation for compliance reviews.
A consistent package reduces compliance gaps, creates an auditable record of due diligence, and makes it easier to meet federal e-signature standards under the ESIGN Act (15 U.S.C. ch. 96) and state UETA rules when transactions cross jurisdictions.
The package is designed to be completed collaboratively: legal staff collect facts, compliance validates screening, and authorized signers execute the engagement and acknowledgments.
Clear client identification, scope, and fees plus AML-related representations. States responsibilities and preserves evidence of consent and scope of representation for compliance reviews.
KYC form capturing legal name, EIN/SSN, formation documents, and beneficial owner fields so the firm can match records to public filings and screening results.
Structured transaction fields (amount, counterparty, instrument, date, purpose) to standardize data used in internal reviews and for SAR/CTR decisioning where required.
Step-by-step indicators for elevated-risk matters, including required approvals, documentation to attach, and which internal or external authorities to notify.
Signed authorization for the firm to perform checks and access client records; includes consent language required for certain electronic delivery scenarios.
A tamper-evident record of who accessed, edited, and signed each item, preserving timestamps and identity evidence for regulatory or litigation review.
| Field | Configuration |
|---|---|
| Authentication | Use email + SMS code or higher for riskier matters |
| Signer Order | Specify role-based sequential routing for compliance then attorney |
| Conditional Fields | Show additional questions when risk flags trigger |
| Retention Tag | Attach retention period metadata at signing |
Confirm platform compliance with SOC 2, ESIGN/UETA, and any industry-specific requirements (for example HIPAA BAA for healthcare records) before attaching to your intake workflow.
Establish a documented review period for compliance sign-off
Set clear due dates for client returns to avoid delays
Many BSA filings use electronic portals such as BSA E-Filing
Follow IRS schedules for related tax forms and reporting
Retention typically begins at execution or matter closure
Optica standardized intake across offices to reduce missing fields and inconsistent files.
Martin Properties moved execution online for high-value deals to reduce in-person delays.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies | Varies | Varies | Varies |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No envelope cap | 100 envelopes/user/year | Varies | Varies | Varies |