Signatory Name
Full legal name as shown on government ID; avoid nicknames to ensure consistency with supporting identification and tax records.
A clear Legal Signatories Form reduces disputes about authority, supports internal controls, and helps satisfy third-party verification requests. Proper completion improves auditability and evidences intent and attribution under the ESIGN Act (15 U.S.C. ch. 96) and UETA, while easing integration with electronic signing and notarization workflows.
Common users keep signatory records to verify who can legally bind the organization for contracts, banking, and regulatory filings.
Accurate and current signatory lists reduce processing delays during onboarding, minimize declines from counterparties, and simplify internal and external audits.
An executive (CEO, CFO, corporate secretary) who signs corporate resolutions and authorizes delegate signers. They confirm authority details, approve specimen signatures, and certify company records for banks or counterparties.
A bank or treasury officer who verifies signers for account access and wire authority. They require accurate names, titles, specimen signatures, and may request notarization or a corporate resolution.
Full legal name as shown on government ID; avoid nicknames to ensure consistency with supporting identification and tax records.
Official job title or corporate office tied to signing authority, for example CFO, President, or Authorized Agent, with reference to board resolution if needed.
A clear handwritten or drawn signature sample and initials area to compare against executed documents and notarized acknowledgements.
Limits or thresholds (dollar amounts, contract types, one-time vs ongoing authority) describing what the signer may approve without additional authorization.
Start and (if applicable) end dates for a signer’s authority; include any conditional triggers such as board approval or temporary delegation.
Identification used (driver’s license, passport), notarization details, and cross-references to corporate resolutions or power-of-attorney documents.
| Field | Configuration |
|---|---|
| Authentication | SMS code or email link |
| Signature Type | Typed, drawn, or uploaded image |
| Notarization | Attach RON certificate or in-person notarization |
| Routing Order | Sequential or parallel signer routing |
Ensure the chosen platform supports required authentication, notarization, and file formats before sending the form.
Provide immediately; W-9s have no statutory deadline
Processed typically within 1–10 business days
Effective upon final required signatures
Reconfirm signers annually or upon leadership changes
Effective date governs retention period calculations
The team standardized a single signatory list to speed vendor onboarding and reduce back-and-forth.
A brokerage consolidated signers across regional offices to centralize leasing authority.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |