Signer Identity
Name, title, and affiliation of the signer to establish who executed the document.
A clear attestation strengthens enforceability by proving intent, identity, and retention of the signed record; it complements ESIGN and state UETA rules and reduces disputes over authenticity.
Use depends on transaction risk, statutory exceptions, and whether additional authentication or notarization is required.
| Field | Configuration |
|---|---|
| Signer Authentication | Email link, SMS code, KBA, or RON depending on risk. |
| Attestation Template | Reusable template with fixed fields and conditional logic. |
| Audit Trail Capture | Automatic logging of IP, timestamps, and actions. |
| Storage Policy | Encrypted repository with retention rules and export options. |
Choose settings that balance signer convenience with the authentication strength required by statute or internal policy.
Name, title, and affiliation of the signer to establish who executed the document.
Description of how the signer was verified, such as ID check, KBA, SMS, or RON credentialing.
A concise declaration that the signer intended to authenticate and agree to the record.
Exact date and time with time zone and, for electronic records, the platform timestamp.
Names, signatures, and notarization language where required by law or practice.
Reference to the e-sign platform’s audit ID, session log, or document hash for future verification.
Attach attestation at execution to record intent and provenance
Follow IRS deadlines for related filings such as W-9 or 1099 forms
Complete notarization during signing session when required
Retention periods generally begin at creation or last effective date
Provide records promptly for regulatory or internal audits
Finalize language and attach attestation template before execution.
Perform identity proofing and record the chosen method.
Capture signed record and precise timestamp during the session.
Store signed file with audit trail under applicable retention rules.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | No | No | Yes, limited | Yes, limited |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |