Signer Identity
Full legal name, title, and employer or entity name exactly as shown on legal records and government ID for reliable matching during verification.
A properly completed Legal Signature Card reduces operational and legal risk by creating an auditable record of signing authority, preventing unauthorized commitments, and enabling consistent verification during transactions and audits.
The Legal Signature Card is completed by responsible parties and used by internal and external verifiers to confirm authority.
Keep the card current and accessible to those who need to confirm signature authority; outdated cards create verification delays and transactional holds.
Full legal name, title, and employer or entity name exactly as shown on legal records and government ID for reliable matching during verification.
Signed sample (ink or electronic) for comparison with executed documents; note whether signature may be typed, drawn, or image-based.
Clear statement of signing limits (dollar caps, transaction types, single vs joint authority) to prevent out-of-scope approvals.
Start and end dates of the authorization, including any conditional triggers or expiration events that terminate signing rights.
Declared signer authentication standard: in-person ID, notarization, RON, or eSignature authentication level required for validity.
Reference to the controlling resolution, power of attorney, or corporate minutes that grant or limit the signer’s authority.
| Field | Configuration |
|---|---|
| Signer name field | Required; auto-validate against ID upload |
| Specimen signature field | Allow drawn, typed, or uploaded image |
| Authentication step | SMS code or ID credential analysis |
| Retention setting | Encrypt at rest; set retention policy |
Choose a platform that supports required authentication, audit trails, and the file formats you need.
Ensure the platform supports retention encryption and compliance needs such as HIPAA or 21 CFR Part 11 when applicable.
Provide the card when a new signer is appointed.
Update immediately upon title or authority changes.
Verify cards at least once per year for active accounts.
Revoke and replace upon termination or suspected compromise.
Retain originals per legal retention rules.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies | Varies | Varies |