Signer identity
Full name, government ID type/number, issuing jurisdiction, and the method used to verify identity (visual inspection, KBA, credential analysis).
A certificate creates a concise record of intent, attribution, and authentication method, which aids enforceability under ESIGN (15 U.S.C. §7001) and state UETA frameworks. It reduces disputes over identity, timing, and consent and supports regulatory audits where retention and provenance are required.
The exact responsible party depends on the document type and internal authority matrices; document owners should confirm signatory authority before execution.
An authorized corporate officer or signatory whose authority is recorded in board resolutions or bylaws. The certificate should reference the authority source and provide job title, corporate name, and capacity to bind the entity in a 2–3 sentence explanation.
A notary public or witness who confirms identity and execution; the certificate should describe the identity proofing method used, the presence of audio-video recording for RON, and any journal entry identifiers in a concise two- to three-sentence narrative.
| Field | Configuration |
|---|---|
| Authentication level | Email + SMS OTP or KBA for higher assurance |
| Audit trail | Enable full event logging and downloadability |
| Document retention | Retain PDF/A or timestamped copy per retention policy |
| Notary integration | Enable RON provider or attach wet-notary scan |
Confirm the platform can export a tamper-evident signed PDF with a retrievable audit trail and supports your chosen signer authentication method.
Full name, government ID type/number, issuing jurisdiction, and the method used to verify identity (visual inspection, KBA, credential analysis).
Exact capacity (e.g., 'Chief Financial Officer, for ABC Corp.') and reference to the document or board resolution granting authority.
Execution date (MM/DD/YYYY), time zone, and physical or electronic location where signing occurred.
Specify 'Wet signature', 'Electronic signature', or 'Digital signature (PKI)' and note any certificate identifiers where applicable.
Notary name, commission number, jurisdiction, and RON session ID or journal reference when applicable.
Include platform audit trail ID, IP address, authentication method, and link or pointer to stored recording if recorded.
Scanned government ID used for verification (redact where required).
Board resolution or power of attorney establishing signing authority.
Audio-video recording ID or notary acknowledgment and journal entry.
Complete event log showing timestamps, authentication, and download history.
An agent attaches a certificate documenting the buyer's ID and notarization
A clinic records electronic consent with identity verification and HIPAA notice
Provide upon payer request to avoid backup withholding
Jan 31 for 1099-NEC and many 1099 variants
Apr 15 for most individual returns
Retain 3 years after hire or 1 year after termination
Retain audio-video per state RON rules (often 5–10 years)
Prepare certificate and attach to the final agreement before execution.
Verify signer identification and record method used.
Obtain notarial acknowledgment or required witness signatures.
Store signed package with audit trail per retention policy.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |