Signature Block
Clear signer name, printed name, title, and date fields so each signature is attributable and shows signing capacity and timing.
Confirming who must sign and how they must sign reduces enforcement risk, avoids costly re-execution, and supports admissible proof of intent and consent under ESIGN and UETA. Clear requirements protect deadlines, tax reporting, and regulatory compliance.
The checklist is used by professionals across transactions to ensure proper signatory authority and formalities are met before filing or execution.
Use the checklist to assign responsibility, confirm authentication, and document completion in your records.
Agents and closing coordinators must confirm identity, witness and notarization rules for deeds and lease agreements, and ensure signatures are dated consistent with contract contingencies and state recording requirements.
In-house lawyers and contract managers confirm officer authority, corporate witness or secretary attestations, and whether electronic signature methods meet ESIGN/UETA standards for enforceability.
| Field | Configuration |
|---|---|
| Signer Order | Sequential or parallel per contract |
| Authentication | Email link, SMS code, or KBA |
| Reminders | Auto-remind at 3 and 7 days |
| Retention | Store signed PDF + audit trail |
Select a platform that supports required authentication, audit trails, and the file formats you use.
Provide on request; no fixed filing deadline
Recipient and IRS due Jan 31 each year
Paper to IRS by Feb 28; electronic by Mar 31
Return due Apr 15; extension to Oct 15 with 4868
Maintain per 8 CFR §274a.2 timing rules
Prepare documents and obtain internal approvals before sending out.
Initiate electronic or in-person signing with authentication in place.
Complete any notary or witness steps required by state law.
Archive signed records and submit to agencies or recorders as needed.
Clear signer name, printed name, title, and date fields so each signature is attributable and shows signing capacity and timing.
A notary block with jurat or acknowledgment text and space for seal, required for recordable deeds and certain powers of attorney.
Lines for witness printed names and signatures when state law or document type requires one or more witness attestations.
Specify acceptable electronic authentication methods (email, SMS, KBA, PKI) and the required level for sensitive transactions.
Indicate sequential or parallel signing order to control obligations that trigger only after all signatures.
Reference exhibits, schedules, and supporting documents that must be signed or initialed to bind the entire agreement.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |