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Legal Solvency Declaration

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LEGAL SOLVENCY DECLARATION

This Legal Solvency Declaration (the Declaration) is made as of by and between Declarant Name: , Declarant Entity Type: , with principal address: ; and Recipient Name: , Recipient Entity Type: , with principal address: .

RECITALS

WHEREAS, Declarant has been requested by Recipient to certify, to the extent material and within Declarant's knowledge, that Declarant is solvent on the Effective Date and will remain solvent following the transaction or action described herein; and

WHEREAS, Recipient requires a written declaration of solvency as a condition to entering into or completing the transaction, transfer, or extension of credit identified below; and

WHEREAS, Declarant is willing to make the representations, warranties and covenants set forth in this Declaration for the benefit of Recipient.

NOW THEREFORE, in consideration of Recipient's reliance and other good and valuable consideration, the receipt and adequacy of which are hereby acknowledged, Declarant hereby declares, represents, warrants and covenants as follows:

1. DEFINITIONS

For purposes of this Declaration: "Effective Date" means the date first written above; "Assets" means all tangible and intangible property owned by Declarant, whether real or personal, fixed or current, and "Liabilities" means all obligations, debts, accounts payable, accrued liabilities, contingent liabilities, and commitments of Declarant, each computed in accordance with generally accepted accounting principles consistently applied (GAAP).

2. REPRESENTATIONS OF SOLVENCY

Declarant represents and warrants that as of the Effective Date: (a) the fair value of Declarant's Assets as presently estimated exceeds the total amount of Declarant's Liabilities; (b) Declarant is able to pay its Liabilities as they become due in the ordinary course of business; and (c) there exists no present intention to commence or effectuate any transfer, disposition, or incurrence of obligations by Declarant that would render Declarant insolvent or otherwise impair the ability of Declarant to pay its Liabilities in due course.

Declarant's most recent consolidated total Assets (estimated): and consolidated total Liabilities (estimated): .

3. ADDITIONAL STATEMENTS AND DISCLOSURES

Declarant further certifies that, except as described below, there are no material undisclosed creditors, pending lawsuits, judgments, executions, writs, or proceedings that would reasonably be expected to materially impair Declarant's ability to satisfy its Liabilities when due.

Declarant acknowledges that the foregoing estimates of Assets and Liabilities are based upon information known to Declarant as of the Effective Date and that actual values may vary. Declarant agrees to promptly notify Recipient in writing of any material adverse change in financial condition that would cause the representations in this Declaration to become untrue.

4. NO INTENT TO DEFRAUD

Declarant affirms that this Declaration is not executed for the purpose of delaying, hindering or defrauding any existing or reasonably foreseeable creditor and that Declarant does not intend to transfer or conceal Assets to avoid payment of Liabilities. Declarant understands that making a materially false statement in this Declaration may subject Declarant to civil and criminal liability under applicable law.

5. COVENANTS

Until the earlier of (a) written termination of this Declaration by Recipient, or (b) , Declarant covenants to (i) preserve and not dispose of Assets except in the ordinary course of business, (ii) maintain accurate books and records reflecting material transactions, and (iii) provide Recipient with reasonably requested financial information to verify ongoing solvency, provided such requests are made in good faith and are not unreasonably burdensome.

6. INDEMNITY

Declarant agrees to indemnify, defend and hold harmless Recipient and its officers, directors and agents from and against any losses, liabilities, claims, damages and expenses (including reasonable attorneys' fees) directly resulting from any material misrepresentation or breach of this Declaration by Declarant.

7. NOTICES

All notices, demands or other communications required or permitted hereunder shall be in writing and shall be delivered to the addresses set forth above or to such other address as either party may designate by notice. Notice shall be deemed given when delivered by hand, by nationally recognized overnight courier, or three business days after deposit in the United States mail, postage prepaid, certified or registered.

8. AMENDMENTS; WAIVER

This Declaration may be amended only by an instrument in writing signed by both parties. No delay or failure to exercise any right or remedy shall operate as a waiver of such right or remedy, and no single or partial exercise of any right shall preclude further exercise of that right.

9. COUNTERPARTS

This Declaration may be executed in one or more counterparts, each of which shall be deemed an original and all of which together shall constitute one and the same instrument. Facsimile or electronic signatures shall be effective as original signatures.

10. GOVERNING LAW

This Declaration shall be governed by and construed in accordance with the laws of the State of , without regard to conflict of laws principles.

11. ENTIRE AGREEMENT

This Declaration constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, negotiations, representations and understandings, whether written or oral, relating thereto.

12. SEVERABILITY

If any provision of this Declaration is held to be invalid, illegal or unenforceable in any respect, the validity, legality and enforceability of the remaining provisions shall not in any way be affected or impaired thereby.

13. CERTIFICATION

Declarant hereby certifies, under penalty of perjury under the laws of the jurisdiction identified in Section 10, that the representations and statements contained in this Declaration are true, correct and complete to the best of Declarant's knowledge and belief as of the Effective Date.

DECLARANT:

By:

Date:

RECIPIENT:

By:

Date:

Enter text✕

What a Legal Solvency Declaration Is and When It’s Used

A Legal Solvency Declaration is a written statement by an entity’s authorized officer or director asserting that the organization is solvent under applicable law at the time of a specified transaction. Typical uses include distributions, dividends, corporate reorganizations, mergers, loan certifications, or asset transfers where counterparty or regulator confidence in the company’s financial condition is required. The declaration usually summarizes assets and liabilities, states applicable valuation and testing methods, and identifies the officer making the representation. Accurate, signed declarations help document corporate decision-making and reduce post-transaction disputes.

Why a Clear Solvency Statement Matters

A concise Legal Solvency Declaration provides a formal record that decision makers relied on solvency analysis before a distribution or transfer, supports corporate minutes, and can limit later claims of improper distributions. Under federal and state legal frameworks, electronic execution is valid when ESIGN and state UETA rules are satisfied (15 U.S.C. ch. 96; UETA).

Why a Clear Solvency Statement Matters

Who Typically Prepares and Signs This Declaration

Use consistent internal review and document retention processes so the declaration is defensible if questioned later.

  • Corporate Officers and Directors responsible for approving distributions and certifying solvency analyses.
  • In-house and Outside Counsel drafting language and confirming statutory compliance.
  • Lenders, investors, and counterparties who require a formal solvency statement before closing.

Step-by-step: Completing a Legal Solvency Declaration

Follow these sequential steps to prepare, verify, and sign a legally sound solvency declaration.

  • 01
    Draft: Prepare the declaration text and attach financial schedules supporting solvency.
  • 02
    Review: Have finance and counsel verify assumptions, valuations, and calculations.
  • 03
    Authorize: Obtain board or officer approval per corporate bylaws or charter.
  • 04
    Sign: Execute with authorized signature and date; notarize if required.

Core Elements You Should Include in Every Declaration

A professional declaration combines factual statements, methodology, authority, and supporting schedules to create a defensible record.

Statement of Solvency

A clear affirmative sentence stating the entity is solvent under applicable law, including the specific legal test used where relevant.

Valuation Basis

Describe whether asset values are book, fair market, liquidation, or appraised values and reference supporting reports or assumptions.

Liabilities Included

Identify which liabilities are included, note excluded contingencies, and explain treatment of off‑balance items or guarantees.

Corporate Authority

Cite the corporate action approving the transaction and confirm the signer’s authority to make the declaration.

Attachments

Attach balance sheets, cash flow forecasts, accountant memos, and valuation reports that underpin the solvency conclusion.

Signature and Date

Include the printed name, title, signature, and execution date; notarization if jurisdiction or counterparty requires it.

Essential Data Fields and Security Notes

Declarant: Officer name
Entity: Legal company name
Effective Date: MM/DD/YYYY
Asset Total: Dollar amount
Liability Total: Dollar amount
Attachments: Supporting schedules

Where to Submit or File the Signed Declaration

Routing depends on the transaction: internal records, counterparty, lender, or filing office may each require the executed declaration.

  • Corporate Records: Retention with minutes and resolutions in the company minute book.
  • Counterparty: Deliver signed copy to the counterparty or their counsel for closing files.
  • Lender: Provide to lender compliance or covenant departments as required.
  • Regulatory Filing: File with regulators only when statutory filing is required.

Digital Signing and System Needs

Choose a platform that supports required security controls and retention policies to ensure evidentiary integrity without adding procedural friction.

  • Authentication: Email, SMS, or stronger
  • Audit Trail: IP, timestamp, event log
  • File Formats: PDF/A, DOCX supported

Configuring an Online Workflow for the Declaration

Configure authentication, attachments, and routing before sending to ensure compliance and a complete audit record.

Field Configuration
Authentication Method Email + SMS code or KBA for higher assurance
Document Retention Retain signed PDF and audit trail for statutory period
Auto-Attach Exhibits Attach schedules and valuation reports to the signature request
Notification Rule Notify finance, legal, and counterparty upon completion

Typical Timelines and Deadlines to Track

Plan timing to align board approvals, financial statements, and any statutory filing or notice obligations.

Effective Date:

Date when solvency is asserted; sets legal reference point

Board Approval Date:

Must precede execution if corporate action required

Counterparty Delivery:

Provide signed declaration by the agreed closing date

Regulatory Notice:

File or notify regulators when statute mandates

Retention Start:

Start retention from execution date

Consequences of an Incorrect or Misleading Declaration

Voidable Transactions: Transaction may be unwound
Fiduciary Liability: Officers/directors face personal claims
Tax Exposure: IRS may assess penalties
Civil Damages: Counterparty claims for losses
Criminal Risk: Perjury or fraud allegations possible
Regulatory Sanctions: Fines or compliance orders

Common Mistakes to Avoid When Preparing the Declaration

  • Relying on unaudited or outdated financials that do not reflect current liabilities or material contingencies, leading to incorrect solvency conclusions.
  • Failing to document valuation methodology or attach supporting schedules, which weakens the declaration’s evidentiary value in disputes.
  • Using unauthorized signatories or lacking board approval when corporate governance requires it, creating challengeable authority for the declaration.
  • Not preserving the signed PDF and audit trail, especially if executed electronically, which undermines later verification and chain of custody.

Practical Tips for Accurate and Efficient Completion

Adopt repeatable practices to reduce errors and preserve the declaration’s evidentiary value.

Centralize supporting schedules
Maintain a single, versioned set of balance sheets, forecasts, and valuation reports that are attached to the declaration to avoid inconsistencies across copies.
Document authority clearly
Record the specific board resolution or bylaw section that authorized the signer to make the declaration and include resolution dates in the file.
Use a secure eSignature workflow
Select a platform that preserves timestamps, signer attribution, and tamper-evident PDFs to strengthen admissibility and simplify record retrieval.
Retain audit trails
Keep signed PDF and system audit logs together with minutes and correspondence for the full retention period to support future inquiries.

Real-world Examples of Declarations in Practice

These short examples illustrate how organizations document solvency findings to support transactions.

Martin Properties

When closing property distributions, Martin Properties prepared a solvency declaration tied to current cash flow forecasts and appraisals to support the payout.

  • The declaration summarized assets, liabilities, and valuation dates.
  • I can process and execute all of these documents online with 100% compliance and built-in security. Whether on mobile or working offline, I can get forms back to their necessary parties efficiently.

BIS

BIS used a solvency declaration during a restructuring to certify ability to satisfy creditors after adjustments.

  • Counsel attached a valuation memo and creditor notice list.
  • We felt most comfortable with airSlate SignNow given their SOC 2 certification and strict focus on ESIGN and UETA act compliance.

Comparison: eSignature Pricing and Key Features

Basic vendor pricing and feature availability for common eSignature needs. Confirm current plan details with each vendor before purchase.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes Yes Yes Yes Yes
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies Varies Varies

Frequently Asked Questions and Troubleshooting

Answers to common legal, procedural, and technical questions about preparing and signing a Legal Solvency Declaration.


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