Recitals
Brief background describing the transaction or action prompting the declaration and the relevant corporate resolution or authority.
A clear solvency declaration documents the officer's assessment of the company’s financial condition and creates an auditable record that supports board decisions and statutory compliance.
The form is usually completed by corporate officers, in-house counsel, or the corporate secretary before distributions, dissolutions, or major asset transfers.
Use the form when a board resolution or statutory filing requires a contemporaneous record of solvency; retain the signed copy with corporate minutes and financial workpapers.
The CFO typically provides the financial analysis and signs the declaration to attest that, based on reviewed financial statements and projections, the company can meet its obligations as they become due.
The corporate secretary often certifies that the board passed any required resolutions authorizing the action, attaches minutes, and maintains the executed declaration in the corporate record.
Brief background describing the transaction or action prompting the declaration and the relevant corporate resolution or authority.
A precise statement that assets exceed liabilities and that the company can meet debts as they come due, with reference to specific statements or projections.
List of attached financial statements, cash flow projections, board minutes, or accountant opinions relied upon for the finding.
Language confirming the signer is authorized to make the declaration and noting any board resolution or statutory basis.
Designated signature block with date, and a notary block if the jurisdiction or recipient requires notarization.
Instruction on where the executed form should be kept (corporate minute book, financial file) and retention period.
| Field | Configuration |
|---|---|
| Signer Order | Sequential signing: officer first, corporate secretary second |
| Required Attachments | Upload balance sheet and board minutes as required files |
| Authentication | Use email with SMS or ID verification for higher assurance |
| Retention | Enable secure cloud storage and export signed PDF with audit trail |
Use a platform that captures intent, attribution, and a tamper-evident audit trail when e-signing sensitive solvency statements.
Integrations with document storage and enterprise systems protect continuity; ensure chosen platform supports required compliance features such as ESIGN and UETA adherence.
Prepare the declaration prior to any shareholder distribution or dividend payment.
Attach declaration to dissolution filings when state statute requires solvency proof.
Finalize ahead of the board resolution authorizing the action.
Provide copies promptly if required under the relevant agreement or statute.
File executed form immediately with corporate minutes and financial workpapers.
Confirm signer identity using photo ID, credential analysis, or platform MFA.
If in-person notarization required, sign before a commissioned notary public.
If using Remote Online Notarization, follow state-mandated identity proofing and recording requirements.
Add witness signatures only where state law or the recipient requires them.
Ensure the notary records the act in the official journal as required.
For RON, retain the recorded session per state rules if applicable.
Provide final executed copies to all parties and the corporate records custodian.
Include the platform’s audit trail with the exported signed PDF.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies | Varies | Varies | Varies |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
A board approved a shareholder distribution
A company filed dissolution papers with the state