Entity Identification
Full legal name, jurisdiction of formation, and any DBA names so reviewers can match it to public records and contracts.
A concise Legal Statement of Authority reduces disputes about signatory power, speeds transaction clearance, and helps third parties meet compliance checks. It creates an auditable record of delegated authority that can prevent rejected transactions and administrative delays when banks, counterparties, or regulators request proof of authorization.
Keep an updated Statement of Authority on file for counterparties and internal teams; review it after officer changes or major corporate events.
The chief executive is often listed as an automatic signer for high-value contracts and bank authorizations. Identification and board minute references should be included to evidence appointment and scope of authority.
An appointed agent or officer (for example, CFO or Controller) may hold limited or transaction-specific authority. The statement should specify limits, effective dates, and any required co-signers.
Full legal name, jurisdiction of formation, and any DBA names so reviewers can match it to public records and contracts.
List each signer by full name, title, and the specific authorities granted, including monetary limits and document types.
Specify transaction caps, whether signatures require co-signers, and whether authority is perpetual or time-limited.
State the effective date and any automatic expiration or review date to avoid stale authority issues.
Reference board resolutions, meeting minutes, or officer certificates that establish the delegation and where those records are kept.
If required by recipient or state law, include a notary block or statement about remote notarization allowances.
| Field | Configuration |
|---|---|
| Signer Identity | Require email + SMS code or KBA per recipient risk level |
| Attachments | Attach board resolution and ID scans as required documents |
| Notarization | Enable RON or require in-person notary where recipient demands |
| Retention | Set automated retention and export options for audit trail |
Ensure the chosen platform supports retention, export of audit logs, and any required certifications (HIPAA BAA or 21 CFR Part 11) for regulated transactions.
Provide updated statement immediately after board appointment
Supply statement when opening accounts or changing signers
Attach statement during vendor contract execution
Produce promptly when requested by regulators
Attach to high-value contracts to avoid acceptance delays
Optica attached a formal Statement of Authority to vendor contracts to standardize signers.
Martin Properties used a notarized Statement of Authority for property closings and lease signings.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |