When is notarization required?

Notarization depends on recipient requirements and the document’s purpose; many courts and recorders require a notarized acknowledgment or jurat. Confirm local rules before filing.

Can I use a remote online notarization (RON)?

Possibly. Over 45 states permit permanent RON with identity proofing and recorded audio-video; verify the recipient accepts RON and check state notary commission rules.

How do I correct a mistake after signing?

You generally must execute a corrected statement or an affidavit of correction, signed and dated by the declarant, and include a brief explanation of the change and its effective date.

What happens if the facts are false?

False statements can expose the declarant to criminal perjury charges, civil liability, and document rejection. Always verify facts and consult counsel when in doubt.

How do I revoke or cancel a submitted statement?

Revocation depends on the recipient and stage of processing; notify the recipient in writing, provide an explicit retraction or superseding statement, and follow any agency or court procedures.

Electronic Signature
Templates
Legal
Legal Statement of Fact

Legal Statement of Fact

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

LEGAL STATEMENT OF FACT

This Legal Statement of Fact is executed by the undersigned declarant and provided to the recipient for the purpose stated herein. Declarant Name: , Declarant Address: . Recipient Name: . Matter/Subject: . Effective Date: .

RECITALS

WHEREAS, the Declarant possesses personal knowledge of certain facts and circumstances relevant to the Matter described above and is competent to attest to those facts; and

WHEREAS, the Recipient requires a written statement of facts to be relied upon for administrative, contractual, investigatory, or legal purposes; and

WHEREAS, the Declarant intends to set forth a statement of facts that the Declarant affirms to be true and accurate to the best of the Declarant's knowledge and belief.

NOW THEREFORE, in consideration of the foregoing recitals and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows:

1. DEFINITIONS

For purposes of this Statement, the following terms shall have the meanings set forth below: "Declarant" means the individual identified as Declarant Name above; "Recipient" means the entity or person identified as Recipient Name above; "Statement" means this Legal Statement of Fact and any attachments incorporated by reference.

2. STATEMENT OF FACTS

The Declarant hereby states the following facts, each of which the Declarant affirms to be true and correct under penalty of perjury:

1. Fact One:

2. Fact Two:

3. Fact Three (if applicable):

3. REPRESENTATIONS AND WARRANTIES

The Declarant represents and warrants that: (a) the Declarant personally observed or has direct knowledge of the factual statements contained in Section 2; (b) the facts set forth are true, accurate, and complete to the Declarant's knowledge and belief as of the Effective Date; and (c) there are no material facts known to the Declarant that are omitted and that would render the Statement misleading.

4. CERTIFICATION AND DECLARATION

The Declarant certifies and declares under penalty of perjury under the laws of the State of that the information provided in this Statement of Fact is true and correct to the best of the Declarant's knowledge and belief. The Declarant further acknowledges that knowingly making a false statement in a written declaration may subject the Declarant to civil or criminal penalties under applicable law.

5. RELIANCE; LIMITATION OF USE

The Recipient may rely upon this Statement only for the purpose identified in the opening paragraph. The Recipient shall not distribute, publish, or otherwise use this Statement for purposes beyond those reasonably contemplated without the prior written consent of the Declarant, except where disclosure is required by law or court order.

6. ATTACHMENTS AND EXHIBITS

The following attachments, if any, are incorporated by reference as part of this Statement:

Exhibit A — Documentary Evidence

7. NOTICES

Notice Recipient Name Notice Recipient Address

8. AMENDMENTS; WAIVER; COUNTERPARTS

This Statement may be amended only by a written instrument signed by both the Declarant and the Recipient. No waiver of any provision hereof shall be effective unless in writing and signed by the party against whom enforcement is sought. This Statement may be executed in counterparts, each of which shall be deemed an original, and all of which together shall constitute one and the same instrument.

9. GOVERNING LAW

This Statement shall be governed by and construed in accordance with the laws of the State of , without regard to principles of conflicts of law.

10. ENTIRE AGREEMENT

This Statement, together with any attachments referenced herein, constitutes the entire agreement between the Declarant and the Recipient with respect to the subject matter hereof and supersedes all prior and contemporaneous oral or written statements, understandings, and agreements.

11. SEVERABILITY

If any provision of this Statement is held to be invalid, illegal, or unenforceable in any respect, the validity, legality, and enforceability of the remaining provisions shall not in any way be affected or impaired.

Declarant

Printed Name:

By:

Date:

Recipient

Printed Name:

By:

Date:

What a Legal Statement of Fact Is and When it’s Used

A Legal Statement of Fact is a signed written declaration used to present specific factual information under penalty of law or for administrative use. It typically identifies the declarant, states discrete facts in numbered paragraphs, and includes a signature and date. Common uses include court filings, background attestations, title or chain-of-custody confirmations, and agency submissions where a sworn or verified statement is required. The document should be concise, fact-focused, and avoid argument or legal conclusions unless accompanied by appropriate legal counsel.

Why a Clear Statement of Fact Matters for Legal Processes

A precise Legal Statement of Fact provides a reliable record of events and can streamline court, agency, or administrative review. When executed properly it supports authenticity and admissibility, and electronic execution is generally valid under the ESIGN Act (15 U.S.C. §7001) and UETA where adopted.

Who Typically Prepares or Signs a Statement of Fact

The declarant should be the person with first-hand knowledge; legal counsel can advise on wording, notarization, or witness needs.

Attorneys and legal representatives preparing verified facts for filings or affidavits.
Real estate professionals confirming chain-of-title, possession, or disclosure facts.
Healthcare or HR administrators documenting factual events for records or compliance.

Step-by-step: Preparing a Legal Statement of Fact

Follow these steps to assemble a clear, legally sound statement of facts that is easy to verify and, where permitted, sign electronically.

01

Identify declarant: Name the person with direct knowledge and their relationship to the matter.
02

State facts: List discrete facts in numbered paragraphs, chronological and neutral.
03

Attach evidence: Reference and attach supporting exhibits or documents by exhibit label.
04

Sign and date: Sign, date, and include contact details; notarize if required.

Essential Information to Include

Full name: As on ID

Declaration text: Numbered facts

Date: MM/DD/YYYY

Notary data: Acknowledgment block

Signer role: Declarant title

Attachments: Exhibit list

Consequences of Inaccurate or False Statements

Perjury exposure: Criminal penalties may apply

Evidence exclusion: Court may refuse unreliable statements

Civil liability: Potential tort or contract claims

Administrative sanctions: Agency penalties possible

Delay or rejection: Filing may be returned

Reputational harm: Professional consequences

Common Preparation Errors to Avoid

Mixing opinion with fact — keep statements observable and verifiable rather than argumentative or conclusory.
Missing or vague dates and locations — avoid phrases like 'sometime in April' without a precise date.
Failing to attach referenced exhibits — if a paragraph refers to Exhibit A, attach and label it consistently.
Incorrect or missing signatures, dates, or notarization blocks that render the document inadmissible.

Where to File, Send, or Submit a Statement of Fact

Your filing destination depends on the purpose — court, agency, title company, employer, or other recipient. Follow recipient rules for formatting, notarization, and electronic submission.

Court filings: Submit with case caption and file per local rules.
Agency submissions: Follow agency portal or mail instructions precisely.
Title or escrow: Provide notarized originals when required for recordation.
Internal records: Store originals in personnel or compliance files.

Timing Considerations and Deadlines

Deadlines vary by use: courts and agencies set filing windows; transactions often require statements before closing or payment. Confirm recipient-specific deadlines before finalizing the document.

Immediate use:

Provide statement as soon as factual events are verified.

Court timelines:

Meet the court's scheduling or discovery deadlines.

Closing dates:

Submit before escrow closing when title confirmation is needed.

Administrative windows:

Adhere to agency submission periods and appeals deadlines.

Recordation cutoffs:

File with county recorder per local recording hours and rules.

Processing Milestones for a Statement of Fact

Typical stages from drafting to final recordation help track responsibilities and avoid missed steps.

01

Drafting

Collect facts and draft numbered paragraphs for review.

02

Review

Legal or supervisory review for accuracy and sufficiency.

03

Execution

Signer affixes signature, and notarization or witness steps are completed.

04

Submission

Deliver to recipient and retain copies with exhibits.

Core Elements of a Professional Statement of Fact

A well-structured statement improves reviewability and reduces follow-up. The following components are commonly expected in legal and administrative contexts.

Caption

Case or transaction identifier that places the statement in context and links it to the correct matter or file for reviewers and clerks.

Declarant ID

Full name, job title or relationship to the matter, and contact information establishing who is providing the facts and how to reach them for verification.

Fact paragraphs

Numbered, concise factual statements presented in chronological order; each paragraph should contain a single discrete fact or event for clarity.

Exhibit references

Clear cross-references to attached exhibits with labels (Exhibit A, B) and short descriptions so evidence can be matched to statements.

Signature block

Declarant signature, printed name, date in MM/DD/YYYY format, and any required witness or notary attestations to support authenticity.

Verification

A short verification clause or statement of truth under penalty of perjury when required by statute or court rule.

Supporting Documents Often Submitted with Statements

Attaching the right supporting documents reduces follow-up requests and strengthens the statement's evidentiary value.

Photographic evidence

Time-stamped photos or screenshots that corroborate factual claims, each labeled and described in the exhibit list to match statement paragraphs.

Correspondence

Relevant emails or letters, printed with headers and dates, that demonstrate communications or provide timeline context cited in the statement.

Official records

Copies of contracts, invoices, permits, or public records that substantiate claims; include redactions only when permitted and explain redactions.

Affidavits

Additional sworn statements from third parties with direct knowledge, each signed and notarized as required for admissibility.

Typical eSignature Vendor Comparison for Executing Statements of Fact

When choosing an eSignature provider for executing statements of fact, consider cost, compliance, bulk capabilities, audit trails, and envelope limits; signNow appears first for comparison consistency.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	Yes, 7-day free trial	Yes, trial available	Yes, trial available	Yes, trial available	Yes, trial available
Bulk Send	Yes (available on Business Premium)	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes (BAA)	Yes	Yes	No	No
Envelope Cap	No envelope cap	100 envelopes/user/year	No envelope cap	No envelope cap	No envelope cap

Frequently Asked Questions About Legal Statements of Fact

Answers to common questions about legality, electronic signatures, notarization, corrections, and revocation for statements of fact.

Need help? Contact support

Is an electronic statement of fact legally binding?
Yes in most contexts: electronic signatures are generally enforceable under the ESIGN Act (15 U.S.C. §7001) and UETA where adopted, provided intent, consent, attribution, and retention requirements are met.
When is notarization required?
Notarization depends on recipient requirements and the document’s purpose; many courts and recorders require a notarized acknowledgment or jurat. Confirm local rules before filing.
Can I use a remote online notarization (RON)?
Possibly. Over 45 states permit permanent RON with identity proofing and recorded audio-video; verify the recipient accepts RON and check state notary commission rules.
How do I correct a mistake after signing?
You generally must execute a corrected statement or an affidavit of correction, signed and dated by the declarant, and include a brief explanation of the change and its effective date.
What happens if the facts are false?
False statements can expose the declarant to criminal perjury charges, civil liability, and document rejection. Always verify facts and consult counsel when in doubt.
How do I revoke or cancel a submitted statement?
Revocation depends on the recipient and stage of processing; notify the recipient in writing, provide an explicit retraction or superseding statement, and follow any agency or court procedures.

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