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Legal Statement of Truth

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LEGAL STATEMENT OF TRUTH

This Legal Statement of Truth is made on by Declarant Name: of Address: made to Recipient Name: in respect of Matter/Reference No.:

RECITALS

WHEREAS the Declarant is competent to make the statements set out in this document and has first hand knowledge of the matters stated herein or has identified the source of information where the Declarant lacks direct knowledge;

WHEREAS the Recipient requires a written declaration of the factual matters described below in connection with the Matter/Reference No. specified above and for the purposes identified in this Statement of Truth;

WHEREAS the Declarant acknowledges that this Statement of Truth may be relied upon in legal, administrative or regulatory proceedings and that false statements may carry civil or criminal sanctions under applicable law;

NOW THEREFORE, in consideration of the foregoing and for the purposes set out in this Statement, the Declarant certifies and declares as follows:

1. STATEMENT OF FACTS

The Declarant sets out below a concise, accurate and complete statement of the relevant facts and events to which the Declarant attests. Each factual statement is true to the best of the Declarant's knowledge, information and belief.

2. STATEMENT OF TRUTH AND CERTIFICATION

The Declarant affirms that the facts set out in Section 1 are true. The Declarant confirms that they believe the contents of this Statement to be true. The Declarant understands that making a false statement, whether by omission or commission, may constitute perjury or an equivalent offence in the applicable jurisdiction and may give rise to civil liability, criminal prosecution, or other sanctions.

3. REPRESENTATIONS, WARRANTIES AND SOURCES

The Declarant represents and warrants that: (a) the statements contained herein are accurate and complete to the best of the Declarant's knowledge; (b) where the Declarant does not possess direct knowledge, the Declarant has identified the source of the information and reasonably believes such source to be reliable; and (c) there are no material omissions that would render the Statement misleading.

4. USE, RELIANCE AND LIMITATION

The Recipient may rely upon this Statement of Truth for the stated Matter/Reference and for any legal, administrative or regulatory proceeding arising from or related to that Matter. The Declarant's liability for reliance on this Statement is limited to claims arising from material misrepresentation or wilful falsehood. Nothing in this Statement shall be construed as a waiver of any statutory privilege unless expressly stated in writing.

5. INDEMNITY

The Declarant agrees to indemnify and hold harmless the Recipient from and against any losses, damages, liabilities or expenses reasonably incurred as a direct result of a material breach of the representations set out in this Statement, including reasonable legal fees incurred in investigating or defending any claim arising from such breach.

6. SUPPORTING DOCUMENTS

The Declarant attaches or makes reference to the following documents that support the facts asserted in this Statement. The documents listed are true copies or accurate summaries, and each has been examined by the Declarant to the extent necessary to support the assertions made.

7. NOTICES

Any notice or other communication required or permitted under this Statement must be in writing and delivered to the following addresses by hand, by registered mail, or by other agreed means:

8. AMENDMENTS AND WAIVER

No amendment to this Statement is valid unless executed in writing by both the Declarant and the Recipient. Failure by either party to enforce any provision of this Statement shall not constitute a waiver of future enforcement of that or any other provision.

9. COUNTERPARTS

This Statement may be executed in counterparts, each of which shall be deemed an original and all of which together shall constitute one and the same instrument. Signatures transmitted by electronic image shall be effective for all purposes.

10. GOVERNING LAW, ENTIRE AGREEMENT, SEVERABILITY

This Statement is governed by and shall be construed in accordance with the laws of the jurisdiction specified by agreement of the parties. This Statement constitutes the entire agreement between the parties with respect to its subject matter and supersedes all prior understandings and communications. If any provision of this Statement is held to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.

11. ADDITIONAL CERTIFICATION

By signing below the Declarant certifies under penalty of perjury under the applicable laws that the foregoing is true and correct to the best of the Declarant's knowledge, information and belief.

Declarant - Printed Name:

By:

Date:

Recipient - Printed Name:

By:

Date:

Enter text✕

What a Legal Statement of Truth Is and When It’s Used

A Legal Statement of Truth is a written declaration that the signer believes the factual assertions in a document are true under penalty of perjury or sanction. In U.S. practice it functions like an attestation or affidavit where the signer confirms accuracy of facts, timelines, and exhibits for court filings, administrative submissions, or contract certifying statements. The form records the declarant’s identity, a clear statement of facts, the date, and a signature block; some matters also require notarization, witness signatures, or additional attestations depending on jurisdiction and document type.

Why a Statement of Truth Matters for Legal Accuracy

Use a Legal Statement of Truth to create a formal, auditable record that ties factual assertions to an identified signer and supports admissibility, ethical compliance, and dispute resolution under U.S. procedure and regulatory expectations.

Why a Statement of Truth Matters for Legal Accuracy

Who Commonly Completes a Legal Statement of Truth

Typical users include attorneys, corporate officers, claims adjusters, and administrative staff who must certify facts for filings, claims, or contract attachments.

  • Attorneys and paralegals preparing pleadings or evidence for court submission; they attach a statement to certify accuracy.
  • Corporate officers or compliance leads confirming financial statements, regulatory disclosures, or internal investigation summaries.
  • Claims handlers and auditors certifying the truth of claim summaries, incident reports, or supporting documentation.

Use the document when a responsible individual must formally confirm information and provide a durable signed record for legal review or enforcement.

Representative Signer Profiles

Attorney — Litigation Counsel

A litigation attorney certifies factual exhibits and witness statements before filing court motions. The Statement of Truth links the attorney’s professional responsibility to submitted facts and reduces evidentiary disputes by creating a signed attestation tied to the filer.

Corporate Officer — Compliance

A compliance officer signs to confirm accuracy of internal reports or regulatory disclosures. Their attestation supports corporate governance, allocates responsibility, and can be used to respond to audits or governmental inquiries.

Security, Privacy, and Compliance Essentials

Encryption: TLS 1.2/1.3 in transit; AES-256 at rest
HIPAA: BAA available for protected health information
Audit Trail: Detailed signing timestamps and IP logs
Compliance Standards: SOC 2 Type II, ISO 27001 certified
Regulatory Acts: ESIGN and UETA legal framework support
21 CFR Part 11: Support for FDA electronic records needs

Key Legal Risks and Penalties to Consider

Perjury Risk: Criminal or civil exposure
Contract Voidance: Statements can void agreements
Regulatory Fines: Agency penalties for false filings
Tax Penalties: Backup withholding or IRC fines
I-9 Violations: Paperwork fines per DHS ranges
Reputational Harm: Loss of credibility and trust

Common Preparation Errors to Avoid

  • Mismatched names or titles between the statement and government ID, causing identity or TIN disputes and potential filing delays.
  • Incorrect or missing effective dates that alter the statement’s legal effect or conflict with filing deadlines and statute of limitations.
  • Failure to include required witness or notarization blocks when state law or court rules demand formal acknowledgement.
  • Using informal initials or electronic markers without clear signer attribution and intent, which weakens evidentiary value.

Step-by-Step: Completing a Legal Statement of Truth

Follow these four core steps to prepare a clear, enforceable statement and reduce risk of rejection or challenge.

  • 01
    Gather Details: Collect full legal names, IDs, and related exhibits.
  • 02
    Draft Facts: State facts concisely, chronologically, and without opinion.
  • 03
    Add Attestation: Include a declaration of truth and signature line.
  • 04
    Verify Formalities: Confirm notarization, witness, or filing steps required.

How Submission and eSigning Typically Works

Standard digital workflows let you prepare, authenticate, and retain a signed Statement of Truth while preserving legal evidence of the signing event.

  • Upload Document: Add the statement and any exhibits to the signing platform.
  • Place Fields: Insert signature, date, and checkbox fields as needed.
  • Authenticate: Use email, SMS code, or stronger ID verification.
  • Capture Audit Trail: System records timestamp, IP, and signer actions.

Essential Elements of a Professional Statement of Truth

A well-formed statement contains structured elements that support clarity, signer attribution, and evidentiary weight in administrative or court contexts.

Caption

Court or matter caption and document title to show procedural context and linkage to a filing.

Declarant Identity

Full legal name, title, organization, and contact to establish who provides the attestation.

Factual Recital

Concise numbered facts limited to relevant events, dates, and exhibits—avoid argumentative language.

Attestation Clause

Clear statement such as 'I believe the facts stated are true' plus signature line and date.

Notary/Witness

Notary block or witness lines when state or court rules require formal acknowledgement.

Exhibit List

Reference and attach supporting exhibits with labeled exhibit identifiers.

Practical Tips for Accurate Completion

Adopt consistent drafting and verification procedures to minimize errors and support later reliance on the statement.

Use Plain Language
Write short, factual sentences and avoid legal argument in the factual recital.
Validate Identity
Match signer name to government ID and signatory authority before sending for signature.
Attach Exhibits
Label exhibits clearly and ensure referenced pages are included and paginated.
Record Consent
Document consent for electronic signing and retain consumer disclosure where required.

Timing, Filing Windows, and Deadlines to Watch

Deadlines depend on the underlying filing or procedural rule; missing them can trigger sanctions or rejection.

Court Filing Windows:

Follow local court scheduling and filing rules for motions and attached statements.

Administrative Deadlines:

Agencies often set short deadlines for sworn statements alongside appeals or claims.

Tax-Related Timing:

Provide accurate statements before tax filing deadlines when used to support returns.

Notarization Timing:

Coordinate signings so notarization occurs on the signature date when required.

Retention Start:

Date of signature commonly triggers retention and statute of limitations clocks.

How a Statement of Truth Differs from an Affidavit

Compare common formalities to determine which instrument fits your filing or submission needs.

Criteria Statement of Truth Affidavit
Formality lighter sworn before notary
Oath Required usually no
Common Use civil pleadings attestation evidentiary testimony
Notarization jurisdiction dependent generally required

eSignature Vendor Comparison for Completing the Statement of Truth

Compare base pricing and essential capabilities often needed for secure eSigning and recordkeeping of legal attestations.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial Yes, 7-day trial No No Yes, limited Yes, limited
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No envelope cap 100 envelopes/user/year Varies by plan Varies by plan Varies by plan

Frequently Asked Questions About Legal Statements of Truth

Answers to common questions about validity, notarization, electronic signing, correction, and revocation for practical completion and filing.


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