Title
A short descriptive heading that identifies the subject matter and the action being taken, such as 'Resolution Terminating Employment of John Smith.'
A properly drafted termination resolution creates an authoritative record that a lawful decision was made, assigns responsibility for implementation, and reduces dispute risk by documenting the reason, scope, and effective date. It supports regulatory and contractual compliance and preserves corporate formality.
Legal Termination Resolutions are most often prepared by corporate counsel or corporate secretaries and approved by a board, executive committee, or authorized officer depending on the company charter and bylaws.
Follow internal authority matrices when routing the resolution; improper approvers can create enforceability and corporate veil risks.
A short descriptive heading that identifies the subject matter and the action being taken, such as 'Resolution Terminating Employment of John Smith.'
Brief factual statements explaining why the termination is necessary, referencing contracts, performance issues, or board determinations where relevant.
The explicit decision language (e.g., 'RESOLVED, that the Company hereby terminates...') that effects the termination and states any conditions.
The exact date and, if needed, time when the termination takes effect to avoid ambiguity about obligations and notice periods.
Specific authorization for officers or agents to execute notices, file documents, or take settlement steps on behalf of the entity.
Signature lines for the authorized approver(s) with date, plus a statement that minutes will reflect the vote or unanimous consent.
Use an eSignature workflow that preserves the audit trail, records signer identity, and retains the signed resolution with tamper-evident storage.
Retain signed copies in an access-controlled repository and follow applicable retention periods and regulatory requirements for corporate records.
Follow statutory or contract notice periods for termination or severance triggers.
Allow contractual cure periods before final termination when required.
File dissolution or amendment forms within state deadlines after approval.
Comply with COBRA, retirement, and payroll deadlines for final pay and notices.
Clearly state if termination is immediate, conditional, or subject to future events.
Prepare the resolution and obtain counsel review before circulation.
Secure formal vote or written consent per governing documents.
Collect signatures and confirm authentication method used.
Send notices, file public documents, and update internal systems.
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The corporate secretary typically prepares and certifies corporate minutes and resolutions, confirming the authenticity of signatures and recording the board vote in official records.
General counsel advises on authority and drafting, and may sign or countersign resolutions when delegated authority or legal certification is required for external filings.
Brian Fitzgibbons used digital signing to execute governance documents quickly
Tim Martin described processing corporate forms online with full compliance