Establishing secure connection…Loading editor…Preparing document…

Legal Terms & Conditions

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

LEGAL TERMS & CONDITIONS

This Legal Terms & Conditions Agreement (the "Agreement") is entered into as of Effective Date: by and between Client Name: , Entity Type: , Principal Place of Business:

and Service Provider Name: , Entity Type: , Principal Place of Business:

RECITALS

WHEREAS, the parties desire to set forth the terms and conditions governing the provision, access and use of services, deliverables and intellectual property described herein; and

WHEREAS, Service Provider represents that it has the necessary expertise, resources, personnel and authority to perform the services described in this Agreement; and

WHEREAS, Client desires to obtain such services on the terms set forth below.

NOW, THEREFORE, in consideration of the mutual covenants and agreements contained herein, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows:

1. DEFINITIONS

1.1 "Services" means the services, deliverables and work product to be provided by Service Provider as described in the Statement of Work attached or incorporated herein. "Confidential Information" means non-public information disclosed by a party that is identified as confidential or that reasonably should be understood to be confidential.

2. SCOPE OF SERVICES

2.1 Service Provider shall perform the Services in a professional and workmanlike manner consistent with industry standards. The detailed description of Services, milestones and acceptance criteria shall be set forth in the Statement of Work or in the

3. TERM AND TERMINATION

3.1 Term. This Agreement shall commence on the Effective Date and shall continue for an initial period of unless earlier terminated as provided herein.

3.2 Termination for Cause. Either party may terminate this Agreement for material breach by the other party if the breach remains uncured thirty (30) days after written notice specifying the breach and requesting cure.

3.3 Effect of Termination. Upon termination, Service Provider shall cease work, deliver all completed deliverables, and Client shall pay for Services performed through the date of termination. Sections pertaining to Confidentiality, Intellectual Property, Indemnification, Limitation of Liability and Survival shall survive termination.

4. FEES, EXPENSES AND PAYMENT

4.1 Fees. Client shall pay Service Provider the fees set forth in the applicable Statement of Work. In the absence of a Statement of Work, fees will be: USD, payable in accordance with the payment schedule.

4.2 Expenses. Client shall reimburse reasonable, pre-approved expenses incurred by Service Provider, upon submission of supporting receipts.

4.3 Late Payment. Late payments shall accrue interest at the lesser of 1.5% per month or the maximum rate permitted by law, and Client shall be responsible for reasonable collection costs and attorneys' fees.

5. CONFIDENTIALITY

5.1 Non-Disclosure. Each party shall maintain the confidentiality of Confidential Information of the other party, shall not disclose such information to third parties except as permitted herein, and shall use Confidential Information solely for purposes of performing obligations under this Agreement.

5.2 Exceptions. Confidential Information does not include information that is or becomes generally available to the public through no fault of the receiving party, or that was rightfully known to the receiving party prior to disclosure.

6. INTELLECTUAL PROPERTY

6.1 Ownership. Unless otherwise expressly provided in a Statement of Work, Service Provider retains ownership of its pre-existing intellectual property, tools and methodologies. Client shall receive a non-exclusive, non-transferable license to use deliverables as expressly granted in this Agreement.

6.2 Assignment of Work Product. To the extent that any work product is custom-created for Client and paid in full, the parties agree that ownership shall be transferred to Client subject to any license-back rights granted to Service Provider for internal business purposes.

7. REPRESENTATIONS AND WARRANTIES

7.1 Mutual Representations. Each party represents and warrants that it has the power and authority to enter into this Agreement and to perform its obligations hereunder.

7.2 Service Provider Warranty. Service Provider warrants that Services will be performed in a professional manner materially consistent with industry standards. Client's sole and exclusive remedy for breach of this warranty shall be re-performance of the nonconforming Services or, if Service Provider fails to re-perform, refund of fees paid for the nonconforming Services.

8. INDEMNIFICATION

8.1 Indemnification by Service Provider. Service Provider shall indemnify, defend and hold harmless Client from and against any third-party claims arising out of Service Provider's gross negligence, willful misconduct or material breach of the representations set forth in Section 7, including reasonable attorneys' fees.

8.2 Indemnification by Client. Client shall indemnify, defend and hold harmless Service Provider from and against any third-party claims arising from Client's misuse of deliverables, Client-provided materials or Client's breach of this Agreement.

9. LIMITATION OF LIABILITY

9.1 Exclusion of Damages. EXCEPT FOR LIABILITY ARISING FROM A PARTY'S GROSS NEGLIGENCE, WILLFUL MISCONDUCT, OR INDEMNIFICATION OBLIGATIONS, NEITHER PARTY SHALL BE LIABLE FOR SPECIAL, INCIDENTAL, CONSEQUENTIAL OR PUNITIVE DAMAGES (INCLUDING LOSS OF PROFITS OR REVENUE), EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.

9.2 Cap on Liability. EXCEPT FOR LIABILITY ARISING FROM A PARTY'S GROSS NEGLIGENCE, WILLFUL MISCONDUCT, OR INDEMNIFICATION OBLIGATIONS, EACH PARTY'S AGGREGATE LIABILITY UNDER THIS AGREEMENT SHALL NOT EXCEED THE TOTAL FEES PAID OR PAYABLE TO SERVICE PROVIDER UNDER THIS AGREEMENT IN THE TWELVE (12) MONTHS PRECEDING THE EVENT GIVING RISE TO LIABILITY.

10. NOTICES

10.1 All notices required or permitted hereunder shall be in writing and shall be delivered to the addresses set forth below (or to such other address as a party may designate by notice).

11. AMENDMENTS; WAIVER; COUNTERPARTS

11.1 Amendment. No amendment or modification of this Agreement shall be effective unless made in writing and signed by authorized representatives of both parties.

11.2 Waiver. No waiver by either party of any breach shall be deemed a waiver of any subsequent breach.

11.3 Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed an original and all of which together shall constitute one and the same instrument.

12. GOVERNING LAW

12.1 This Agreement shall be governed by and construed in accordance with the laws of the state or jurisdiction identified below without regard to its conflict of laws principles.

13. ENTIRE AGREEMENT; SEVERABILITY

13.1 Entire Agreement. This Agreement, together with any Statement of Work, exhibits or appendices expressly incorporated herein, constitutes the entire agreement between the parties with respect to the subject matter and supersedes all prior and contemporaneous agreements, proposals and communications.

13.2 Severability. If any provision of this Agreement is held to be invalid or unenforceable, the remaining provisions shall continue in full force and effect and the parties shall negotiate in good faith a substitute provision that is valid and enforceable and achieves the parties' original intent to the greatest extent possible.

14. MISCELLANEOUS

14.1 Relationship of Parties. The parties are independent contractors. Nothing in this Agreement creates a partnership, joint venture, agency or employment relationship.

14.2 Assignment. Neither party may assign this Agreement without the prior written consent of the other party, except that either party may assign this Agreement in connection with a merger, sale of substantially all assets or change of control provided the assignee assumes all obligations hereunder.

ADDITIONAL TERMS

Client Name:

By:

Date:

Service Provider Name:

By:

Date:

Enter text✕

What the Legal Terms & Conditions document is

The Legal Terms & Conditions is a written agreement that sets the rights, duties, and remedies between contracting parties for a specific transaction or relationship. It typically defines the scope of work, payment terms, warranties, liability limits, confidentiality obligations, term and termination rights, and dispute resolution procedures. A clear Terms & Conditions document reduces ambiguity, documents consent, and creates enforceable expectations when properly executed by authorized signatories and retained according to applicable recordkeeping rules under federal and state law.

Why a clear Terms & Conditions matters for enforceability

A well-drafted Terms & Conditions agreement creates predictable obligations and reduces litigation risk. Electronic execution is legally effective under the federal ESIGN Act (15 U.S.C. ch. 96) and most states’ UETA enactments when intent, consent, attribution, and retention are demonstrable. Using consistent language for scope, remedies, and governing law also helps courts and arbitrators apply the parties’ intent.

Why a clear Terms & Conditions matters for enforceability

Who prepares and who signs these Terms & Conditions

Use role-based review (legal for risk, finance for payment, operations for deliverables) to speed approval and reduce rework.

  • Legal and contracts teams reviewing liability, indemnity, and compliance language before execution.
  • Procurement, sales, or vendor management sending standard-term templates and tracking renewals.
  • Customers, vendors, or service providers signing to acknowledge pricing, deliverables, and service levels.

Typical signatories and their responsibilities

Chief Executive / Officer

CEOs or company presidents often sign only for high-value or strategic agreements; their signature binds the organization and implies authority to accept long-term commitments and indemnities.

Authorized Signatory

Designated officers or named agents (e.g., VP of Contracts) who have board-delegated authority to sign routine commercial agreements within set dollar thresholds or scope limitations.

Core sections to include in professional Terms & Conditions

A comprehensive Terms & Conditions should include sections that address performance, payment, risk allocation, and dispute management. Each section should be concise, use defined terms, and cross-reference exhibits for schedules, pricing, or technical specifications.

Scope of Work

Clear description of deliverables, milestones, and acceptance criteria to avoid scope creep and disputes.

Payment Terms

Pricing, invoicing cadence, late fees, and remedies for nonpayment to protect cash flow and set expectations.

Warranties & Disclaimers

Express warranties, duration, and explicit disclaimers of implied warranties where allowed by law.

Liability & Indemnity

Caps on damages, carve-outs for wilful misconduct, and mutual indemnification clauses where appropriate.

Confidentiality

Definition of confidential information, permitted disclosures, and post-termination obligations.

Governing Law & Dispute Resolution

Choice of law, forum selection, and arbitration or mediation procedures to reduce forum-shopping.

Essential fields and data to collect

Effective Date: MM/DD/YYYY
Party Legal Names: Full registered entity name
Contact Information: Street, city, state, ZIP
Payment Terms: Net days, currency
Scope Reference: Exhibit or schedule ID
Signature Block: Name, title, date

Step-by-step: preparing and executing the Terms & Conditions

Follow these sequential steps to prepare, review, and finalize the agreement with minimal friction.

  • 01
    Draft Core Terms: Assemble scope, pricing, and term language.
  • 02
    Internal Review: Legal, finance, and operations review for risk and feasibility.
  • 03
    Send for Signature: Upload and position signature fields in the eSignature platform.
  • 04
    Record and Distribute: Save executed copy and distribute to stakeholders.

Configuring an online signing workflow

Set up a repeatable digital workflow that enforces signer order, authentication, and field validation for consistent outcomes.

Field Configuration
Signer Order Sequential or parallel routing
Authentication Email plus optional SMS or KBA
Required Fields Make name, date, and signature mandatory
Audit Trail Enable IP, timestamp, and action logging

Where to send, file, and serve the executed agreement

After execution, route copies to legal, finance, and the operational owner; file one executed original and distribute certified copies as needed.

  • Legal Repository: Central contract management system storage
  • Finance: Accounts payable/accounts receivable team
  • Operational Owner: Assigned project or account manager
  • External Parties: Send certified copy to counterparty

Delivery and eSignature considerations for electronic execution

Ensure the chosen workflow documents intent and retention to satisfy ESIGN/UETA tests and industry-specific rules such as HIPAA where applicable.

  • Authentication Options: Email link, SMS code, knowledge-based verification
  • File Formats: Accepts PDF, DOCX, and HTML
  • Integrations: Connects to common CRMs and cloud storage

Common timing and deadline considerations

Track contract lifecycle dates carefully—effective date, performance milestones, notice periods, and renewal windows all affect rights and remedies.

Effective Date:

When obligations begin; use MM/DD/YYYY format

Payment Due:

Invoice terms (e.g., Net 30) from invoice date

Notice Periods:

Termination or cure windows as specified in contract

Renewal Deadlines:

Automatic renewals require advance notice

Record Retention:

Preserve executed copies per retention rules

Frequent mistakes to avoid when preparing Terms & Conditions

  • Leaving vague deliverables that create differing expectations and disputes.
  • Omitting exact payment terms or invoicing instructions that cause cash-flow interruptions.
  • Failing to specify governing law or dispute resolution leading to jurisdictional disputes.
  • Allowing unapproved deviations without an amendment process or signature authority matrix.

Legal and business risks of incorrect or incomplete Terms & Conditions

Breach Liability: Contract damages exposure
Regulatory Noncompliance: Fines or enforcement risk
Tax Consequences: Misreporting or backup withholding
Operational Disruption: Missed milestones or delays
Enforceability: Ambiguity may void provisions
Reputation: Customer or partner disputes

Practical tips for accurate and efficient completion

Use consistent templates, be precise with defined terms, and require minimal mandatory fields to speed signing without sacrificing enforceability.

Use standardized clauses
Maintain approved fallback language for common issues (liability caps, indemnity, termination) so reviewers focus on commercial terms rather than boilerplate.
Limit negotiation surface
Mark negotiable commercial fields and leave the rest locked to reduce review cycles and avoid unintended edits to protective clauses.
Validate signer authority
Confirm signatory authority in system metadata and, for significant transactions, obtain a board resolution or representative certificate to support enforceability.
Retain audit logs
Preserve timestamps, IP addresses, and authentication records to meet ESIGN/UETA record retention and attribution requirements.

Real-world examples of online execution and compliance

Practical examples show how organizations reduce friction while meeting security and compliance obligations.

Optica Ventures (COO Brian Fitzgibbons)

The interface is simple and easy-to-use for our team; more importantly, it is just as easy for our customers.

  • They relied on secure remote signing to close deals.
  • Optica reduced paper handling and expedited agreement turnover while maintaining a consistent audit trail for internal review and compliance purposes.

Fertility Centers of Illinois (Founder John Butler)

The team praised the platform’s responsiveness and integration capabilities.

  • They integrated signing into intake workflows.
  • By capturing signed consents and storing them securely, the practice improved record completeness and simplified regulatory audits.

Pricing and feature snapshot for common eSignature vendors

Compare basic pricing and select capability indicators across vendors; signNow appears first per vendor ordering conventions and includes verified starting pricing and feature notes.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes (Business Premium) Varies Varies Varies Varies
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes (BAA available) Varies Varies Varies Varies
Envelope Cap No cap 100 envelopes/user/year limit Varies Varies Varies

Common questions and quick answers about Legal Terms & Conditions

Answers to frequent execution and compliance questions for organizations using digital workflows and electronic signatures.


Need help? Contact support

be ready to get more
Join over 28 million airSlate SignNow users