Parties
Full legal names and capacities of grantor and grantee, including trust or corporate entity lines, taxpayer identification when required by payer or lender.
Accurate title applications protect ownership rights, enable marketable title, and reduce the risk of later disputes or recording rejections. They also support mortgage closings, title insurance issuance, and downstream transfers.
Each participant has different responsibilities: preparers focus on accurate legal descriptions, signers confirm identity and authority, and filing agents meet local recording standards.
A licensed title or escrow professional who compiles supporting documents, orders title searches, and submits the completed application for recording while coordinating with lenders and parties.
An owner, corporate officer, trustee, or authorized representative who has the legal authority to execute the instrument; identity must match recorded records to avoid rejection.
Full legal names and capacities of grantor and grantee, including trust or corporate entity lines, taxpayer identification when required by payer or lender.
The cadastral or metes-and-bounds description from the deed or plat; parcel number when applicable to ensure accurate indexing in county records.
Monetary amount or stated consideration; Lenders and title insurers often require a specific stated amount for underwriting or tax purposes.
Signature lines for each party with printed names, titles, and date fields; notary acknowledgement or certificate if the jurisdiction requires it.
Exhibits such as prior deeds, affidavits, powers of attorney, corporate resolutions, or recorded releases that establish chain of title or authority.
County recorder details, return address, recording fees, and any special handling requests such as expedited processing or multiple instrument recording.
| Field | Configuration |
|---|---|
| Signer Order | Sequential or parallel as required by parties and lenders |
| Authentication | Email plus SMS or knowledge-based steps for higher assurance |
| Required Fields | Make legal description and signatures mandatory |
| Recording Output | Export as signed PDF/A for county acceptance |
Ensure the solution preserves tamper-evident signed PDFs and an audit trail including timestamps, signer identity, and IP addresses for later verification.
1–5 business days for a standard search
1–3 business days including reviews and notarizations
Same-day to 2 weeks depending on county backlog
3–7 business days after clear title verification
Typically 7–30 days depending on lender and parties
They moved closings online to avoid in-person bottlenecks.
Simplified paperwork reduced preparation errors and customer friction.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies | Varies | Varies |