Party Identification
List full legal names for grantor(s) and grantee(s) exactly as shown on government IDs. Include contact information and tax identification for closing statements.
Complete, accurate instructions reduce recording errors, speed closing and funding, preserve the chain of title, and limit post-closing corrections or re-recordings under state recording statutes.
The following parties commonly prepare or act on Legal Title Instructions at closing.
Clear role assignment in the instructions helps the title company route tasks and confirm requirements before recording and disbursement.
List full legal names for grantor(s) and grantee(s) exactly as shown on government IDs. Include contact information and tax identification for closing statements.
Provide the full recorded legal description (not just street address). Attach the recorded deed excerpt or plat when available to avoid county recorder rejection.
Specify the exact vesting phrase (for example, 'John A. Smith and Jane B. Smith, husband and wife, as tenants by the entirety') to reflect ownership form and tax consequences.
List existing mortgages and lien holders with account numbers, payoff contact details, and current payoff statement dates to ensure accurate lien releases.
Detail how taxes, HOA fees, closing costs, and seller credits are allocated and where net proceeds should be disbursed (wire, check, escrow).
State the recording county, required notary/witness steps, preferred return-of-recorded-deed method, and any RON or in-person notarization instructions.
| Field | Configuration |
|---|---|
| Signer Order | Sequential signing by payer, seller, then title agent |
| Authentication | Email + SMS code or knowledge-based authentication where required |
| Required Fields | Make legal description, vesting, and recording county mandatory |
| Notifications | Enable automatic copies to lender and closing attorney |
Confirm supported file types, integrations, and authentication methods before sending instructions electronically.
Ensure the receiving title company accepts the chosen e-submission method and that any RON or in-person notarization requirements are satisfied before execution.
Recorder hours and county backlog determine when a deed appears in public records.
Escrow funding deadlines set the earliest possible recording and disbursement date.
The date in the deed influences tax proration and lien priority calculations.
Schedule notarization or RON to match signer availability and recorder requirements.
Confirm preferred return method and expected timeline for the recorded original deed.
PDF is preferred for fixed layout; Word DOCX acceptable for drafts. Use searchable PDFs for OCR-enabled record keeping.
Request a recorded original, certified copy, or stamped PDF. Specify return method: courier, mail, or electronic delivery.
Attach exhibits like prior recorded deed, survey, plat, and corporate resolution or trust certification when applicable.
Preserve execution metadata (timestamps, IP, signer authentication) when e-signatures are used for future verification.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |