Parties
Full legal names, addresses, and contact points for each contracting entity.
A complete Legal Trading Information Contract reduces legal ambiguity, supports regulatory compliance, and documents commercial intent under ESIGN and applicable state law (see 15 U.S.C. §7001 and state UETA adoption).
Organizations and individuals who trade goods or services use this contract as a formal record of transaction terms and reporting details.
When completed correctly the contract helps finance, compliance, and operations teams reconcile shipments, taxes, and payment obligations.
A corporate officer or delegated employee with contract authority signs to bind the entity. Confirm board or delegated authority exists and the signer’s name exactly matches corporate records.
The buyer or seller’s designated representative signs to accept terms. Use exact legal names and provide signer title to support attribution and enforceability.
| Field | Configuration |
|---|---|
| Signer Order | Sequential or parallel routing depending on approvals |
| Authentication | Email link by default; SMS code or KBA for higher assurance |
| Templates | Save reusable templates for recurring trade agreements |
| Audit Trail | Enable full action logging and timestamping |
Ensure chosen channels meet authentication and retention requirements for your industry and state.
Collect on request; provide before payments to avoid backup withholding.
Provides compensation reporting; recipient and IRS copies due Jan 31.
Individual returns due April 15; extensions alter reporting timelines.
Defines when obligations start and which tax year transactions fall into.
Retention calculations typically begin at creation or termination date.
All trade terms and identifiers captured and validated.
Finance and legal approve payment and risk terms.
Counterparty reviews and executes the contract.
Signed record stored and any required reports filed.
Full legal names, addresses, and contact points for each contracting entity.
Detailed description of goods or services, SKUs, quantities, and unit measures.
Unit prices, discounts, taxes, and currency of payment.
Incoterms or delivery point, timeframe, and responsibility for transport costs.
Payment method, due dates, late payment penalties, and which party bears fees.
Representations, export controls, sanctions screening, and required certifications.
| Criteria | Trading Info Contract | Purchase Order |
|---|---|---|
| Scope | broad trade terms | order-specific goods |
| Significance | contractual obligations | acceptance document |
| Typical Use | recurring agreements | one-time purchase |
| Notarization | rare | rare |
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies | Varies | Varies | Varies |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
Optica used a standardized trading contract to centralize vendor terms and reporting
A distributor embedded payment and delivery clauses into its trading contract