Resolution Title
Short descriptive heading identifying the entity and purpose, for example: 'Resolution Authorizing Transfer of Real Property' or 'Resolution Approving Assignment of Membership Interest.'
A resolution creates an auditable record proving the transferor had the authority to complete the transfer and identifies the individual authorized to sign transactional documents. It reduces risk of title disputes, supports recording or filing with third parties, and is commonly required by banks, escrow agents, and government offices.
Ensure the resolution’s preparer and signer match the entity’s governance documents and any external requirements (escrow instructions, lender conditions, or recording standards).
Short descriptive heading identifying the entity and purpose, for example: 'Resolution Authorizing Transfer of Real Property' or 'Resolution Approving Assignment of Membership Interest.'
Background facts explaining why the transfer is occurring, identifying the asset, the parties, and any relevant prior approvals or instruments.
A precise statement describing what is being transferred (parcel ID, shares, membership interest), including any identifying numbers and effective date.
If payment or other consideration is involved, state amounts or describe non-monetary consideration; avoid vague phrases like 'fair value' alone.
An explicit grant of authority naming the officer or agent authorized to sign closing documents, deliver deeds, and take steps to complete the transfer.
Signature lines for authorized signers, corporate officer titles, and space for notarization or witness acknowledgment when required.
| Field | Configuration |
|---|---|
| Document Type | Corporate resolution | PDF, DOCX |
| Signer Order | Board Chair → Corporate Secretary |
| Authentication | Email + SMS code or stronger |
| Storage Location | Encrypted cloud archive | retention policy |
Confirm the eSignature solution supports required authentication, tamper-evident output, and export formats compatible with the recorder or escrow agent.
Choose MM/DD/YYYY carefully; it governs when title and tax obligations change.
Follow bylaws for notice and quorum before executing resolution.
Record deeds promptly; local recording rules determine acceptability.
Report transfers per IRS rules; consult IRC §6501(a) for retention guidance.
Schedule notarization before signer departure to avoid delays.
Governing body votes or signs written consent; documents authorized.
Authorized signer executes; notary or witness completes acknowledgment if required.
Signed documents delivered to escrow, buyer, or transferee for closing.
Submit to county recorder or agency; obtain recorded instrument and return.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Bulk Send | Yes | Yes | Yes | Yes | Yes |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies | Varies | Varies |
The company adopted a concise transferor resolution to assign membership interests in a portfolio asset
A property transfer used a signed resolution plus notarized acknowledgment to move title quickly