Identity Data
Full legal name, DOB, government ID reference, and contact details to support identity proofing and KYC checks.
The Set centralizes identity, authority, and consent data so documents are easier to validate, defend, and retain under ESIGN and UETA standards for electronic records.
Use by counsel, compliance officers, or trained administrators reduces downstream disputes and streamlines retention and audit processes.
| Field | Configuration |
|---|---|
| Signer Order | Sequential or parallel routing per role |
| Authentication | Email, SMS OTP, KBA, or ID credential analysis |
| Required Fields | Make name, TIN, and signature mandatory |
| Retention Settings | Enable audit trail and document retention policy |
Using platform integrations and standard formats preserves audit trails and makes retrieval easier for audits and regulatory reviews.
Provide on request; required before payments subject to backup withholding
Issue to recipients by Jan 31 (1099-NEC/recipient deadlines)
Retain 3 years from hire or 1 year after termination (8 CFR §274a.2)
Align supporting docs with Form 1040 deadlines (Apr 15)
Complete notarization at signing or via RON session when permitted
Collect IDs and required data before initiating the packet.
Complete signer identity proofing and chosen authentication step.
All parties sign and date the verification fields.
Store signed copy with audit trail for retention period.
Full legal name, DOB, government ID reference, and contact details to support identity proofing and KYC checks.
Signed statement confirming signer's authority to bind the entity, including job title and relationship to the organization.
TIN/W-9 attachments or references to avoid backup withholding and to meet IRS reporting obligations.
Optional notary block or witness lines where state law or counterparties require additional authentication.
Timestamped log of actions, IP addresses, and authentication events to document intent and attribution.
Embedded retention and legal hold settings to ensure records remain available for required statutory periods.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies | Varies | Varies | Varies |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
A regional brokerage used the packet to collect identity and authority for lease signings
A clinic standardized patient consent with verification fields and HIPAA addenda