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Legal Walmart Agreement

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LEGAL WALMART AGREEMENT

This Legal Walmart Agreement (the Agreement) is entered into as of Effective Date: by and between Party Name: with principal place of business at ("Walmart"), and Party Name: with principal place of business at ("Supplier").

RECITALS

WHEREAS, Walmart seeks to procure certain goods and/or services as described herein and to engage Supplier to provide such goods and/or services on the terms and conditions set forth in this Agreement; and

WHEREAS, Supplier represents and warrants that it possesses the experience, personnel, facilities and legal authority to supply the goods and/or perform the services described in this Agreement in a commercially reasonable and workmanlike manner; and

WHEREAS, the parties desire to set forth the terms on which Supplier will supply goods and/or perform services for Walmart.

NOW, THEREFORE, in consideration of the mutual promises contained herein and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows:

1. DEFINITIONS

1.1 "Confidential Information" means all nonpublic information disclosed by one party (the Discloser) to the other (the Recipient) that is designated as confidential or that reasonably should be understood to be confidential given the nature of the information and the circumstances of disclosure, including business, technical, pricing, product, marketing and financial information, but excluding information that (a) is or becomes generally available to the public other than as a result of a breach of this Agreement by the Recipient, (b) was known to the Recipient prior to disclosure as evidenced by written records, or (c) is rightfully received from a third party without restriction on disclosure.

2. SCOPE OF GOODS & SERVICES

2.1 Supplier shall provide the goods and/or services described in the following summary, and in any order forms mutually executed by the parties, in accordance with the specifications, schedules and standards set forth below.

3. TERM AND TERMINATION

3.1 Term. The initial term of this Agreement shall commence on the Effective Date and continue for a period of unless earlier terminated in accordance with this Section.

3.2 Termination for Cause. Either party may terminate this Agreement for material breach by the other party if the breaching party fails to cure such breach within thirty (30) days after receipt of written notice specifying the breach. Termination shall be without prejudice to any other rights or remedies available at law or in equity.

3.3 Termination for Insolvency. Either party may terminate immediately upon written notice if the other party becomes insolvent, makes an assignment for the benefit of creditors, files a petition in bankruptcy, has a receiver appointed for its assets, or takes similar action.

4. COMPENSATION & PAYMENT

4.1 Fees. Walmart shall pay Supplier the fees set forth for the goods and/or services provided. The total fee or invoice amounts shall be as agreed in writing and subject to the terms below.

4.2 Invoicing and Set-Off. Supplier shall submit invoices in accordance with accepted industry practice and the parties' invoicing instructions. Walmart may set off any amounts owed to Walmart by Supplier against amounts payable under this Agreement to the extent permitted by law.

5. CONFIDENTIALITY

5.1 Non-Disclosure. Each party agrees to hold Confidential Information of the other party in strict confidence, to use it only for the purposes of performing obligations under this Agreement, and not to disclose it to any third party except as expressly permitted in this Agreement or required by law subject to prior notice to the Discloser where legally permissible.

5.2 Return of Materials. Upon termination or expiration of this Agreement, the Recipient shall return or destroy all Confidential Information of the Discloser and certify such destruction upon request.

6. INTELLECTUAL PROPERTY

6.1 Ownership. Except as expressly set forth herein, each party retains all right, title and interest in and to its pre-existing intellectual property. Supplier hereby assigns to Walmart all rights, title and interest in any deliverables specifically developed for Walmart under this Agreement, subject to payment in full for those deliverables.

7. COMPLIANCE WITH LAWS

Supplier shall comply with all applicable federal, state and local laws, rules and regulations in performing its obligations under this Agreement, including those relating to employment, workplace safety, environmental protection, import/export controls and data protection. Supplier shall obtain and maintain all necessary permits, licenses and approvals.

8. INDEMNIFICATION

Supplier shall indemnify, defend and hold harmless Walmart and its officers, directors and employees from and against any and all claims, liabilities, damages, losses and expenses (including reasonable attorneys' fees) arising out of (a) Supplier's breach of any representation, warranty or obligation in this Agreement, (b) Supplier's negligence or willful misconduct, or (c) Supplier's infringement or misappropriation of any third-party intellectual property rights in connection with the goods or services.

9. INSURANCE

9.1 Required Coverages. Supplier shall maintain, at its own expense, insurance coverages adequate for the performance of this Agreement including commercial general liability, workers' compensation, and, where applicable, professional liability and cyber liability insurance. Supplier shall furnish certificates evidencing such coverage upon request.

Commercial General Liability
Workers' Compensation
Professional Liability / E&O
Cyber Liability

10. LIMITATION OF LIABILITY

Except for each party's indemnification obligations, willful misconduct, fraud or breaches of confidentiality and intellectual property provisions, neither party shall be liable to the other for incidental, consequential, special or punitive damages. The aggregate liability of each party for claims arising out of or relating to this Agreement shall not exceed or the amount actually paid by Walmart to Supplier under this Agreement during the twelve (12) months immediately preceding the event giving rise to the claim, whichever is greater.

11. NOTICES

All notices required or permitted under this Agreement shall be in writing and shall be deemed given when delivered personally, by certified mail (return receipt requested), nationally recognized overnight courier, or when delivered by email with confirmation to the addresses set forth below or to such other address as a party may specify by written notice.

12. AMENDMENT, WAIVER, SEVERABILITY

12.1 Amendment. No amendment or modification of this Agreement shall be effective unless in writing and signed by authorized representatives of both parties.

12.2 Waiver. No failure or delay by either party in exercising any right under this Agreement will operate as a waiver of such right unless such waiver is in writing and signed by the waiving party.

12.3 Severability. If any provision of this Agreement is found to be invalid or unenforceable, that provision shall be enforced to the maximum extent permitted and the remaining provisions will remain in full force and effect.

13. GOVERNING LAW; COUNTERPARTS

13.1 Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to its conflict of laws principles.

13.2 Counterparts and Electronic Execution. This Agreement may be executed in counterparts, each of which shall be deemed an original and all of which together shall constitute one instrument. Signatures delivered by electronic means shall be deemed originals for all purposes.

14. ENTIRE AGREEMENT

This Agreement, together with any attachments, exhibits and mutually executed order forms, constitutes the entire agreement between the parties with respect to its subject matter and supersedes all prior and contemporaneous agreements, understandings, negotiations and discussions, whether oral or written.

15. MISCELLANEOUS PROVISIONS

15.1 Relationship of the Parties. The parties are independent contractors and nothing in this Agreement shall be construed to create a joint venture, partnership, agency or employment relationship between them.

15.2 Publicity. Neither party shall use the other's name, logo or trademarks in any press release, advertising or promotional materials without the prior written consent of the other, except that Walmart may identify Supplier as a vendor in internal and external communications where such identification does not disclose Confidential Information or commercially sensitive terms.

SUPPLIER ADMINISTRATIVE INFORMATION

Corporation
Limited Liability Company (LLC)
Sole Proprietorship

Walmart - Printed Name:

By:

Date:

Supplier - Printed Name:

By:

Date:

Enter text✕

What the Legal Walmart Agreement Is

The Legal Walmart Agreement is a standardized contract template used to document terms between Walmart and a counterparty for goods, services, or facility use. It typically covers scope of work, pricing, delivery schedules, liability allocation, confidentiality, and termination rights. Parties use it to set performance expectations, assign responsibilities, and establish remedies for breach. The agreement may be a purchase order addendum, vendor master agreement, or facilities license depending on context. Understanding required fields and execution steps helps ensure enforceability and reduces processing delays when submitting to Walmart procurement or legal teams.

Why completeness and clarity matter

Using a clear, complete Legal Walmart Agreement reduces commercial ambiguity, speeds procurement review, and preserves legal rights. Properly filled and signed agreements improve compliance with Walmart vendor policies and reduce the risk of payment delays, disputes, and contract rejection.

Why completeness and clarity matter

Who typically completes this agreement

Common parties completing a Legal Walmart Agreement include vendors, suppliers, contractors, and internal Walmart procurement or store managers.

  • Third-party vendors delivering goods or services under a supplier contract to Walmart.
  • Independent contractors performing installation, maintenance, or facilities services at Walmart locations.
  • Walmart procurement, legal, or store operations staff reviewing and approving contract execution.

Each signer should confirm authority to bind their organization and supply requested documentation, such as W-9s, insurance certificates, and state business registrations.

Typical signer roles and responsibilities

Vendor CFO

A vendor CFO or contracts manager typically reviews pricing, indemnity, and payment terms. They ensure the agreement aligns with company policies, confirm legal entity names and tax IDs, and coordinate final signatures or attorney review before returning the fully executed document.

Walmart Representative

Procurement or legal representatives at Walmart verify contract terms, required attachments, and vendor onboarding details. They may require additional approvals, insurance verifications, or a supplier diversity profile before countersigning and completing the vendor setup in procurement systems.

Core sections you should expect in the agreement

The Legal Walmart Agreement typically contains defined scope, payment terms, compliance clauses, insurance requirements, confidentiality provisions, and termination or dispute resolution mechanics.

Scope of Work

Describe deliverables, performance standards, locations, and timelines. Be specific about product SKUs, service levels, acceptance criteria, and delivery milestones; include change-order handling to prevent disputes.

Payment Terms

State currency, invoice schedule, net terms (e.g., Net 30), late payment interest, and contact for remittance. Specify electronic payment details and any submission requirements for Walmart invoicing systems.

Insurance

List required insurance types and limits (general liability, workers' comp, auto), name Walmart as additional insured when required, and include certificate holder contact details and renewal reporting obligations.

Confidentiality

Define confidential information, permitted disclosures, data handling expectations, and duration of confidentiality. Address protected personal data and reference HIPAA or other privacy requirements when handling health or consumer information.

Indemnity

Specify mutual or vendor indemnification scope, limitations, caps on liability, and procedures for defense and settlement. Clarify obligations for third-party claims and intellectual property infringement defense.

Termination

State termination for convenience and cause, notice periods, cure periods, and post-termination obligations such as final payments, return of confidential materials, and transition assistance or wind-down services.

Step-by-step: complete, sign, and submit

Follow this sequence to complete, validate, and route the Legal Walmart Agreement for timely approval and vendor onboarding.

  • 01
    Prepare Document: Gather contract, attachments, and insurance certificates.
  • 02
    Complete Fields: Populate all required fields accurately.
  • 03
    Review & Approve: Legal and procurement review approvals.
  • 04
    Sign and Submit: Execute signatures and upload to Walmart portal.

How electronic submission typically flows

Electronic submission streamlines review: upload the signed agreement, attach supporting documents, and track acceptance through procurement systems.

  • Upload Document: Save as PDF and upload to vendor portal.
  • Attach Evidence: Include W-9, COI, and business license.
  • Confirm Receipt: Obtain portal confirmation or emailed receipt.
  • Monitor Status: Track approvals and requested changes.

Prepare your online workflow settings

Configure your e-sign workflow before sending: authentication methods, required fields, signer order, and automated reminders to improve completion rates.

Field Configuration
Signer Authentication Method and Options Email link by default; SMS or KBA optional
Document Signer Order and Role Sequence Sequential or parallel signing based on roles
Designated Required Fields and Validation Rules Mark signature, initials, date mandatory
Automated Reminder Schedule and Frequency Auto-reminders at 2 and 7 days
Preferred Upload File Format and Size Limits Upload as searchable PDF for best results

Platform and file considerations for e-delivery

Platforms, file types, and signer authentication options affect how you prepare and deliver the Legal Walmart Agreement electronically.

  • Supported Formats: PDF, DOCX, and fillable forms supported.
  • Integrations: Salesforce, NetSuite, Microsoft 365.
  • Authentication Options: Email, SMS code, KBA, or SSO.

Key dates and processing expectations

Know submission and response timelines to avoid processing delays, missed payments, or contract renewals tied to effective dates and vendor onboarding.

Submission to Walmart Procurement Portal:

Expect acknowledgement within 3–7 business days.

Vendor Onboarding Verification Period and Compliance:

Verification often completes in 7–14 business days.

Insurance Certificate Review and Confirmation:

Review typically takes 2–5 business days.

Contract Countersignature Lead Time:

Allow 5–15 business days for legal review.

Payment Setup and First Remittance Cycle:

First payment may occur within 30–60 days after setup.

Common preparation mistakes to avoid

  • Incomplete vendor details: missing legal entity name, incorrect EIN, or absent banking information lead to delays, backup withholding, and repeated document requests.
  • Unsigned or undated signature blocks, initial-only markings, or signatures lacking clear authority cause processing rejection or require re-execution.
  • Wrong file type or non-searchable scans hinder automated ingestion into Walmart systems and delay onboarding or invoice processing.
  • Missing attachments such as W-9, certificate of insurance, or state licenses often prompt immediate hold on vendor approval.

Penalties and short-term risks from errors

Backup Withholding: 24% withholding rate per IRS rules.
1099 Reporting Risk: Incorrect TIN may cause penalties.
Payment Delays: Payments may be withheld until documentation.
Contract Rejection: Missing approvals cause rejection.
I-9 Violation: Civil fines per DHS.
Breach Liability: Damages, indemnity, and legal costs.

Security and compliance checkpoints

Encryption: TLS 1.2/1.3 in transit; AES-256 at rest.
Certifications: SOC 2 Type II, ISO 27001, PCI DSS.
Privacy Compliance: GDPR and CCPA controls available.
Healthcare Compliance: HIPAA support with Business Associate Agreement.
FDA Records: 21 CFR Part 11 compliance supported.
Legal Validity: ESIGN and UETA compliant for U.S. transactions.

eSignature vendor pricing snapshot for executing agreements

Common eSignature vendors and pricing models for executing the Legal Walmart Agreement; signNow is listed first for direct comparison.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies Varies Varies

Real-world examples of similar contract workflows

Representative use cases show how different parties complete and benefit from a clear Legal Walmart Agreement in real operations.

Tech Data

Tech Data needed a repeatable process for vendor contracts across global supply chains to reduce signature lag and manual routing.

  • Integrated with NetSuite and procurement systems for automated routing.
  • Tech Data uses airSlate SignNow to improve our internal and external customer service while increasing our speed to revenue. The digital workflow supported consistent contract records and fewer manual handoffs during procurement review.

Xerox

Xerox required flexible signing across systems and formats to close agreements with multiple internal approvers and external partners.

  • NetSuite integration enabled role-based routing.
  • airSlate SignNow provides us with the flexibility needed to get the right signatures on the right documents, in the right formats, based on our integration with NetSuite. This reduced time spent chasing approvals and consolidated final executed agreements centrally.

Practical tips to reduce errors and speed approval

Practical steps to reduce rework and accelerate approval timelines when preparing the Legal Walmart Agreement for electronic execution.

Verify full legal entity and tax identification
Confirm the vendor’s exact legal name, DBA if applicable, and EIN or SSN. Match this to W-9 and banking records to prevent backup withholding, failed payments, and IRS reporting discrepancies that delay vendor onboarding and disbursements.
Attach required certificates and licenses
Include current certificate of insurance naming Walmart as additional insured if required, business licenses, and any professional permits. Provide expiration dates and certificate holder contact information to streamline verification and avoid hold status during onboarding.
Use clear signature authority evidence
Document who is authorized to sign for each entity. Attach corporate resolutions, signed delegation letters, or officer authorization for non-standard signatories to prevent later disputes over validity of execution.
Maintain searchable electronic records and audit trails
Store signed agreements as searchable PDF, preserve audit trails, and retain a copy in a secure repository. Ensure records meet retention requirements for tax, HIPAA, and corporate governance audits.

Frequently asked questions about the Legal Walmart Agreement

Answers to common execution, validity, and submission questions when preparing, signing, and delivering the Legal Walmart Agreement to Walmart procurement.


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