Identity Fields
Full legal names, addresses, and contact information for payer and beneficiary
The form reduces fraud exposure by documenting that a payer received clear warnings and verification steps, establishes an evidentiary record for disputes, and supports internal controls and external audits under financial and privacy laws such as ESIGN and applicable state rules.
Common participants include payers initiating wires, corporate treasury teams, accounts payable staff, banks that process transfers, and legal or compliance officers who monitor wire policies.
| Field | Configuration |
|---|---|
| Authentication Method | Email link + SMS code or stronger KBA for high-value wires |
| Routing | Sequential approvals: preparer → finance approver → treasurer |
| Document Retention | Retain PDF with audit trail and timestamps |
| Access Controls | Role-based access and least-privilege for financial fields |
Full legal names, addresses, and contact information for payer and beneficiary
Routing number, account number, bank name, beneficiary address, and intermediary bank where applicable
Currency, amount, intended use, and reference or invoice numbers
Clear, readable warning about impersonation and verification steps
Checklist of steps taken: phone confirmation, documented source of funds, dual approval
Printed name, title, signature, date, and witness or notarization fields if required
Report suspected fraud to the bank right away
Signed disclosure should be retrievable on demand
Begin investigation within 24–72 hours of detection
Recovery success declines rapidly after settlement
Notify regulators and counsel as required by policy
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes | Yes | Yes | Yes | Yes |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
Ensure the chosen eSignature platform supports secure file types, integration with finance systems, and required authentication methods.
Optica standardized a disclosure form across deals to reduce exceptions and improve traceability.
Martin Properties used the form at closing to confirm wiring instructions.