Incident Summary
Concise narrative describing the suspected fraud, including who, what, when, where and how the fraudulent instruction was received or executed.
A well-prepared Legal Wire Fraud Document preserves evidence, supports prompt recovery efforts, and documents the chain of events for compliance or prosecution. It reduces ambiguity and speeds downstream review by banks and investigators.
Organizations and individuals use this document when a wire transfer appears unauthorized or suspicious.
Recipients include financial institutions, law enforcement, regulators, internal compliance teams, and insurers for claims handling.
Concise narrative describing the suspected fraud, including who, what, when, where and how the fraudulent instruction was received or executed.
Exact amounts, timestamps, wire reference numbers, routing and account numbers, and originating financial institution details necessary for tracing.
Email headers, SMS transcripts, call logs and screenshots showing fraudulent instructions, including sender addresses and metadata.
Sequential, time-stamped events from initial contact through settlement and discovery, enabling quick reconstruction by investigators.
Signed statements or affidavits from the reporting party affirming the accuracy of the submitted information and circumstances.
Supporting files: bank statements, payment advices, correspondence exports, ID copies, and any forensic exports from affected systems.
| Field | Configuration |
|---|---|
| Authentication Level | Email + SMS OTP or stronger KBA for higher assurance. |
| Required Attachments | Force upload of bank advices, communications exports, and ID where needed. |
| Audit Trail Settings | Enable IP, timestamp, and action logging for every signer action. |
| Retention Policy | Configure automatic archival and exportable audit certificates. |
Choose a platform that captures a complete audit trail, supports common file formats, and integrates with your systems.
Contact the originating and receiving banks as soon as fraud is suspected.
File a law enforcement report promptly; some banks require a police report to proceed.
Notify your insurer within policy timeframes to preserve coverage.
Escalate to legal and compliance within 24–48 hours of discovery.
Preserve logs, devices, and communications immediately to avoid spoliation.
Many real-estate closings moved online to reduce in-person steps and risk.
Enterprise teams require SOC 2-level controls for evidentiary records.
Identify suspect transfer and preserve all related digital evidence immediately.
Notify banks with reference numbers and request a recall or freeze where possible.
File a police or FBI report and provide the legal packet for criminal follow-up.
Submit insurer claim and pursue civil recovery or restitution if available.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Trial available | Trial available | Trial available | Trial available |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Limited by plan | Limited by plan | Limited by plan |