Caption
Entity name and identifying information (state of formation, entity type, and primary address) to tie the action to the correct corporate record and filings.
A properly completed written action provides clear evidence of corporate authority, reduces scheduling delays from convening meetings, and creates a searchable record for audits, lenders, and regulators.
The Legal Written Action Form is prepared by corporate officers, general counsels, corporate secretaries, or authorized managers responsible for governance and recordkeeping.
Use the form only if your bylaws or governing agreement authorize action by written consent and confirm the voting threshold required for validity.
Entity name and identifying information (state of formation, entity type, and primary address) to tie the action to the correct corporate record and filings.
Brief background statements summarizing why the action is being taken and any prior authorizations or resolutions that led to the written consent.
Precise operative language stating the corporate decision (e.g., approve transaction, appoint officer, amend bylaws) including limits, amounts, and effective date.
Declaration of the vote or consent method used (unanimous consent or specified majority), including number and class of shares or directors voting in favor.
Signature, printed name, title, and date for each consenting party; include space for witness or notary if required by jurisdiction or corporate rules.
A statement that the action will be filed in the minute book and any subsequent filing obligations with the state or third parties will be completed.
| Authentication Method | Email link, SMS code, or advanced ID verification |
|---|---|
| Signature Fields | Assign signer roles and required fields |
| Conditional Logic | Show extra fields if special approvals are needed |
| Audit Trail | Capture IP, timestamp, and actions |
| Storage Location | Choose secure cloud or on-premises repository |
Choose a distribution method that preserves the record, enforces signer identity, and retains an audit trail.
Ensure the chosen channel supports record export and reproducible audit logs for legal and compliance review.
Specify an effective date on the form to avoid ambiguity about when authority begins.
Collect all required consents within a clear timeframe to ensure the action remains a single transaction.
Record the action in the minute book promptly after final signatures are collected.
If the action requires a state filing (amendment or merger), file per the state SoS rules immediately.
Start retention from creation or the effective date, whichever is later.
Export a PDF with an embedded audit trail or attached certificate of completion for recordkeeping and third-party review.
Keep an editable DOCX copy as the drafting master and archive final signed PDF as the authoritative record.
Include bylaws extract, board resolution history, or shareholder lists as exhibits to verify authority.
Attach notarization or witness acknowledgement pages when the jurisdiction or bylaws require them.
A property company documents board approval to enter a purchase contract
A clinic records board consent to appoint an interim CEO
Signs to confirm executive-level approval and implements the operational steps required by the written action; often the primary operational contact for third parties.
Maintains the minute book, records the written action, and certifies that the consent complies with bylaws and statutory requirements.
Check bylaws and state law to determine if notarization or witness signatures are mandated for this action.
Schedule an in-person or RON session if remote notarization is accepted in your state and for your document type.
If witnesses are required, ensure they are impartial adults and complete witness attestations.
Notary or witness must sign the acknowledgement block and attach any required journal entries.
Include the notary certificate or witness affidavit with the signed action for the minute book.
For RON, keep audio-video recordings per state rules and notary retention requirements.
Confirm state-specific RON identity-proofing and recording obligations before relying on a remote notarization.
File any required notarized documents with third parties or registrars per the governing rules.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Yes, free trial | Yes, free trial | Yes, free trial | Yes, limited free tier |
| Bulk Send | Yes | Yes | Yes | Yes | Yes |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |