Legalization Proposal Document

Legalization Proposal Document

This Legalization Proposal Document (the Proposal) is entered into as of Day: Month: Year: by and between Proposer Name: , with principal place of business at Proposer Address: (\"Proposer\"), and Recipient Name: , with principal place of business at Recipient Address: (\"Recipient\").

RECITALS

WHEREAS, Proposer provides professional legalization and authentication services, including but not limited to notarization, apostille procurement, consular legalization, certified translation coordination, and submission to governmental authorities; and

WHEREAS, Recipient desires to engage Proposer to perform the legalization services for the documents identified in Section 2, and Proposer is willing to perform such services on the terms and conditions set forth in this Proposal; and

WHEREAS, the parties intend that delivery of services and fees shall be performed in accordance with the timeline and payment terms set forth below.

NOW, THEREFORE, in consideration of the mutual promises contained herein, the parties agree as follows:

1. DEFINITIONS

1.1 \"Legalization Services\" means the services described in Section 2, including any ancillary actions reasonably necessary to obtain authentication, apostille, consular legalization, translation, or certification of documents for use before any governmental or quasi-governmental authority.

1.2 \"Deliverables\" means the legalized documents returned to Recipient together with any accompanying certificates or proof of filing as specified in Section 3.

2. SCOPE OF SERVICES

Proposer shall perform the following Legalization Services for the documents identified by Recipient below. Recipient shall indicate requested services by checking the applicable boxes and providing required document descriptions.

Requested Services:

Apostille procurement Consular legalization Notarization

Certified translation coordination Document retrieval/filing Other (specify below)

3. DELIVERABLES; PERFORMANCE STANDARDS

3.1 Proposer shall use commercially reasonable efforts to procure the requested legalizations and shall deliver the legalized documents to Recipient upon receipt. Proposer does not guarantee the timing of third‑party authorities and will not be liable for delays caused by such authorities.

3.2 Proposer shall maintain records of all submissions and shall provide Recipient with copies of certificates of legalization or proof of filing where available.

4. FEES AND PAYMENT

4.1 Recipient shall pay Proposer fees for services as follows: Base Fee: , Per‑Document Fee: .

4.2 Payment Schedule: . Payments are due within days of invoice.

4.3 Recipient shall reimburse Proposer for reasonable out‑of‑pocket expenses incurred in connection with the Legalization Services, including governmental fees, courier charges, and translation costs, upon submission of receipts.

5. TIMELINE

5.1 Estimated start date: / / .

5.2 Proposer will provide periodic status updates and notify Recipient of any material changes to the expected completion schedule. Time is of the essence only to the extent expressly stated in a written schedule signed by both parties.

6. RECIPIENT RESPONSIBILITIES

6.1 Recipient shall timely provide original documents, certified copies where required, accurate declaratory information, and any powers of attorney or authorizations necessary for Proposer to act. Failure to provide required materials may result in delay and additional charges.

6.2 Recipient warrants that all information and documents submitted to Proposer are true, accurate, and complete to the best of Recipient’s knowledge and that Recipient has authority to permit the proposed legalizations.

7. REPRESENTATIONS AND WARRANTIES

7.1 Proposer represents that it will perform services in a professional manner consistent with prevailing industry standards. Except as expressly set forth herein, Proposer disclaims all other warranties, express or implied.

7.2 Recipient represents and warrants that it will comply with all laws and regulations applicable to the use of the legalized documents and that Recipient will not use the services for any unlawful purpose.

8. LIMITATION OF LIABILITY

8.1 Except for liability arising from willful misconduct or gross negligence, Proposer's aggregate liability for any claim arising out of or related to this Proposal shall not exceed the total fees paid by Recipient to Proposer under this Proposal for the specific services giving rise to the claim.

8.2 In no event shall either party be liable for consequential, incidental, special or punitive damages, regardless of the form of action, even if advised of the possibility of such damages.

9. CONFIDENTIALITY

Each party shall keep confidential and not disclose to any third party any non‑public information disclosed by the other party in connection with this Proposal, except as required by law or to perform the services and subject to reasonable confidentiality protections. This obligation survives termination of this Proposal for a period of two years.

10. NOTICES

All notices under this Proposal shall be in writing and delivered to the addresses set forth below or to such other address as a party designates in writing.

11. AMENDMENTS; WAIVER; COUNTERPARTS

11.1 This Proposal may be amended only by a written instrument signed by both parties. Failure to enforce any provision shall not constitute a waiver of future enforcement of that or any other provision.

11.2 This Proposal may be executed in counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument.

12. GOVERNING LAW; SEVERABILITY; ENTIRE AGREEMENT

12.1 Governing Law: This Proposal shall be governed by and construed in accordance with the laws of the jurisdiction agreed below without regard to choice of law principles.

12.2 Severability: If any provision of this Proposal is held invalid or unenforceable, the remainder of this Proposal shall remain in full force and effect.

12.3 Entire Agreement: This Proposal, together with any exhibits or schedules executed by the parties, constitutes the entire agreement between the parties with respect to the subject matter herein and supersedes all prior agreements and understandings, whether written or oral.

AUTHORITY TO EXECUTE

Each party represents and warrants that the individual signing below is duly authorized to execute this Proposal on behalf of such party and that this Proposal is binding upon such party in accordance with its terms.

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