Establishing secure connection…Loading editor…Preparing document…

Letter of Intent Execution Copy

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

LETTER OF INTENT — EXECUTION COPY

This Letter of Intent Execution Copy ("Letter" or "LOI") is entered into as of Effective Date: by and between Party A: , an entity organized as organized under the laws of , with principal place of business at ; and Party B: , an entity organized as organized under the laws of , with principal place of business at .

RECITALS

WHEREAS, Party A and Party B have engaged in preliminary discussions concerning a potential transaction pursuant to which Party A will acquire or otherwise obtain certain assets or equity interests of Party B (the "Proposed Transaction"); and

WHEREAS, the parties desire to set forth certain principal terms, conditions and understandings with respect to the Proposed Transaction and to establish certain binding obligations concerning confidentiality, exclusivity and certain other matters while they negotiate definitive documentation; and

WHEREAS, the parties intend that this LOI will serve as a foundation for negotiating and preparing definitive agreements and for performing due diligence in accordance with the schedule and terms set forth below.

NOW, THEREFORE, in consideration of the foregoing and the mutual covenants contained herein, and intending to be legally bound as provided in Section 4 below, the parties agree as follows.

1. PURPOSE

The purpose of this LOI is to set forth the principal economic terms and the framework under which the parties will negotiate and, if satisfactory to both, execute definitive transaction documents (the "Definitive Agreements") describing the final terms of the Proposed Transaction.

2. PRINCIPAL TERMS OF PROPOSED TRANSACTION

(a) Structure: The Proposed Transaction is anticipated to be a .

(b) Purchase Price: The aggregate purchase price shall be , payable in the form(s) and subject to adjustments and holdbacks to be set forth in the Definitive Agreements.

(c) Closing: The parties shall use commercially reasonable efforts to close the Proposed Transaction on or before Closing Date: , subject to satisfaction of customary closing conditions.

3. DUE DILIGENCE

The parties agree that Party B will provide to Party A customary diligence materials and full access to executives and records reasonably requested by Party A. The scope of due diligence to be performed shall include financial statements, contracts, material liabilities, intellectual property and employment matters. Specific diligence requests shall be documented in writing and delivered to Party B within days of the Effective Date.

4. BINDING AND NON-BINDING PROVISIONS

Except as expressly set forth in this Section 4 and in Sections 5 (Confidentiality), 6 (Exclusivity), 7 (Expenses) and 10 (Governing Law), the parties acknowledge and agree that this LOI is non-binding and is intended only as a statement of the present intentions of the parties. No party shall have any obligation with respect to the Proposed Transaction unless and until the Definitive Agreements have been executed and delivered by all parties thereto.

Notwithstanding the foregoing, the parties agree that the provisions of this LOI identified as binding shall be binding and enforceable: Confidentiality (Section 5), Exclusivity (Section 6), Expenses (Section 7), Notices (Section 9), Governing Law (Section 10), and this Section 4. All other provisions are intended solely as non-binding expressions of current intent.

5. CONFIDENTIALITY

Each party shall keep confidential and shall not disclose to any third party any non-public information concerning the existence, terms, or subject matter of the Proposed Transaction or any information obtained pursuant to due diligence, except to the extent required by law or to its affiliates, legal counsel, accountants, financing sources and advisors who have a need to know such information and are bound by confidentiality obligations no less restrictive than those contained herein. Each party shall use reasonable care to protect such confidential information.

6. EXCLUSIVITY

For a period of Exclusivity Period (days): following the Effective Date, Party B shall not, directly or indirectly, solicit, initiate, encourage or negotiate any proposals or offers with, or provide any information to, any third party relating to an alternative acquisition, sale or other transaction that would reasonably be expected to impede or prevent the Proposed Transaction.

7. EXPENSES

Except as otherwise expressly provided in a Definitive Agreement, each party shall bear its own costs and expenses incurred in connection with the negotiation and preparation of this LOI, the Definitive Agreements and the Proposed Transaction; provided, however, that any fees or expenses expressly allocated in a subsequently executed Definitive Agreement shall control.

8. TERMINATION

This LOI may be terminated at any time by mutual written agreement of the parties or by either party upon written notice to the other if material Definitive Agreements have not been executed within the Exclusivity Period set forth in Section 6, provided that the obligations that by their nature survive termination (including, without limitation, confidentiality and any binding provisions specified in Section 4) shall survive such termination.

9. NOTICES

All notices, requests, demands and other communications under this LOI shall be in writing and shall be delivered to the parties at the addresses set forth below (or to such other address as a party may designate by notice in accordance with this Section).

10. GOVERNING LAW

This LOI shall be governed by and construed in accordance with the laws of the State of without regard to conflicts of laws principles. Each party consents to the exclusive jurisdiction of the state and federal courts located in that State for any dispute arising out of or relating to the binding provisions of this LOI.

11. ENTIRE AGREEMENT; SEVERABILITY

This LOI constitutes the entire understanding between the parties with respect to its subject matter and supersedes all prior discussions and agreements with respect thereto. If any provision of this LOI is determined to be invalid or unenforceable, the remainder of this LOI shall remain in full force and effect and the invalid or unenforceable provision shall be modified to the minimum extent necessary to make it enforceable while preserving the parties' intent.

12. AMENDMENT; WAIVER; COUNTERPARTS

This LOI may be amended only by a written instrument executed by both parties. No failure or delay by any party in exercising any right hereunder shall constitute a waiver of that right. This LOI may be executed in counterparts, each of which shall constitute an original and all of which together shall constitute one and the same agreement. Electronic or facsimile signatures shall be deemed original signatures for all purposes.

13. ADDITIONAL TERMS

The parties acknowledge that they have had the opportunity to be represented by counsel and that the terms set forth in this LOI reflect their mutual understanding. Execution of this LOI by the parties is intended to record such understanding and to bind the parties as to the provisions expressly identified as binding herein.

Party A (Printed Name):

By:

Date:

Party B (Printed Name):

By:

Date:

Enter text✕

What a Letter of Intent Execution Copy Is and When it’s Used

A Letter of Intent Execution Copy is the finalized, executed version of an LOI documenting the parties’ preliminary agreement on key deal terms before a definitive contract is prepared. It records identities, transaction scope, price or consideration, key dates, binding versus non‑binding provisions, and any conditions precedent. Execution copies are used to evidence mutual intent, trigger exclusivity or due‑diligence windows, and provide a baseline for negotiations and counsel review. While an LOI does not always create final obligations, an accurately executed copy helps reduce ambiguity and preserves negotiation history for later contract drafting.

Why an Execution Copy Matters for Transaction Certainty

An executed LOI crystallizes agreed commercial points, reduces negotiation friction, and sets measurable timelines without creating unintended contractual obligations in many cases.

Why an Execution Copy Matters for Transaction Certainty

Who Typically Prepares, Signs, and Relies on an LOI Execution Copy

Typical users include transaction parties and their advisors who need a written record of preliminary deal terms before final contracts are drafted.

  • Buyers and Sellers — Parties use the execution copy to confirm price, exclusivity, and diligence schedules before closing.
  • In‑house Counsel and Outside Attorneys — Counsel review language for binding clauses and regulatory implications prior to signature.
  • Brokers, Lenders, and Investors — Advisors rely on executed LOIs to assess deal readiness and trigger financing or approval processes.

The execution copy serves internal stakeholders and third parties who require a signed record to commence next steps like diligence or financing.

Step-by-Step: Preparing and Signing an LOI Execution Copy

Follow a clear sequence to reduce errors and preserve legal intent when executing the LOI.

  • 01
    Draft LOI: Record key commercial terms and exclusivity period.
  • 02
    Legal Review: Counsel confirms binding language and regulatory risks.
  • 03
    Finalize Terms: Agree on dates, conditions, and confidentiality clauses.
  • 04
    Execute: All parties sign and date the execution copy.

Typical Execution Workflow for an LOI

A concise workflow helps track who signs when and how the executed copy is distributed and archived.

  • Upload Document: Sender uploads final LOI draft to signing platform.
  • Assign Roles: Place signature, date, and initial fields for each party.
  • Signers Authenticate: Signers confirm identity using chosen method.
  • Archive & Certificate: Platform saves signed PDF plus audit trail.

Digital Signing Settings Recommended for an LOI

Configure signing options to match your security, sequencing, and audit requirements before sending.

Field Configuration
Authentication Email link plus optional SMS code
Signing Order Sequential or parallel as the deal requires
Notifications Auto reminders and completion notices enabled
Storage PDF/A archive with audit trail retention

Technical Requirements and Supported Formats

Verify that your signing platform supports the authentication, storage, and integrations your transaction requires.

  • Formats: PDF, DOCX, and flattened PDF output
  • Integrations: Salesforce, NetSuite, Google Workspace supported
  • Security: TLS in transit and AES‑256 at rest

Confirm platform capabilities (audit trails, export formats, and integrations) before sending the execution copy to signers.

Key Components to Include in a Professional LOI Execution Copy

Include clear, discrete sections so the executed copy is legally useful and operationally actionable.

Parties

Full legal names, entity types, and addresses for each signatory party, avoiding abbreviations that cause confusion.

Scope

Precise description of what is being transacted, with exhibits or schedules for detailed asset lists.

Binding Terms

Specify which clauses, if any, are binding (e.g., confidentiality, exclusivity) and which are nonbinding.

Key Dates

Effective date, exclusivity period, diligence deadlines, and target closing date stated in MM/DD/YYYY.

Conditions

Conditions precedent such as approvals, financing, and satisfactory due diligence, each with a deadline.

Signatures

Execution lines with printed names, titles, dates, and clear signatory authority statements.

Security and Compliance Essentials for Executed LOIs

Encryption: TLS 1.2/1.3 in transit
Data at Rest: AES‑256 encryption
Audit Trail: Tamper-evident logs
Standards: SOC 2 Type II available
HIPAA: BAA available if needed
eSignature Law: ESIGN and UETA compliance

Principal Risks and Legal Consequences of a Faulty Execution Copy

Ambiguous Terms: Disputes over intent
Unintended Binding: Accidental enforceability
Signature Mismatch: Invalid or challenged signature
Confidentiality Breach: Exposure of sensitive data
Missed Deadlines: Loss of exclusivity or rights
Document Tampering: Admissibility concerns

Common Preparation Errors to Avoid

  • Leaving binding language unclear such as failing to label confidentiality or exclusivity clauses explicitly.
  • Using inconsistent party names or titles that conflict with corporate records and bank or escrow documentation.
  • Ommiting execution dates or placing different dates on separate signature blocks, creating uncertainty about effective date.
  • Failing to specify conditions precedent or deadlines, which can lead to prolonged disputes over obligations and timing.

Typical Deadlines and Timing to Record in the Execution Copy

Set measurable timeframes in the LOI so each party knows the window for diligence, responses, and closing milestones.

Response Deadline:

Specify the date by which the other party must accept or decline

Exclusivity Period:

State the exclusivity window (commonly 30–60 days)

Due Diligence Window:

Set a fixed number of days for inspections and document review

Termination Date:

When the LOI expires if conditions are unmet

Target Closing Date:

Provide a realistic target for definitive agreement execution

Key Process Milestones from LOI to Definitive Agreement

Numbered milestones help teams track progress from execution through closing or termination.

01

LOI Execution

Parties sign the LOI and record the effective date

02

Due Diligence

Buyer completes review against agreed schedules

03

Negotiation

Counsel drafts and negotiates definitive agreements

04

Closing

Conditions satisfied and final documents executed

eSignature Vendor Pricing and Feature Snapshot

A concise vendor comparison for executing LOIs; signNow appears first and pricing is presented on a per‑user monthly basis where available.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day trial Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Examples: How Execution Copies Are Used in Practice

Real-world scenarios show how executed LOIs move transactions forward while protecting parties’ interests.

Optica Ventures

A mid‑market buyer executed an LOI to lock exclusivity

  • 30‑day diligence window was specified
  • The execution copy enabled financing conversations and reduced time to definitive agreement drafting.

Martin Properties

A real estate investor used an executed LOI to secure an off‑market purchase

  • Seller required clear signature authority
  • The LOI execution copy streamlined title and escrow setup.

Roles: Who Signs and Who Should Be Listed as Authorizing Parties

Corporate Counsel

In‑house or outside counsel who review and approve binding language, ensure signatory authority, and coordinate escrow or closing counsel where required.

Transaction Lead

Deal sponsor or authorized officer who has authority to bind the entity and confirms business terms, signatures, and execution dates for operational follow‑up.

Frequently Asked Questions: Execution Copy Issues and Solutions

Answers to common questions about validity, signatures, and next steps after the execution copy is complete.


Need help? Contact support

be ready to get more
Join over 28 million airSlate SignNow users