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Letter of Intent Response

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LETTER OF INTENT RESPONSE

This Letter of Intent Response (the "Response") is made as of Effective Date: by and between Client Name: (the "Client") and Responder Name: (the "Responder").

RECITALS

WHEREAS, the Client delivered to the Responder a Letter of Intent dated: (the "LOI") outlining certain preliminary terms for the proposed transaction described below; and

WHEREAS, the parties desire to confirm the Responder's formal response to the LOI and to state the binding and non-binding provisions governing the parties' further negotiations and limited obligations pending execution of definitive agreements; and

WHEREAS, the Responder's response is indicated below as either acceptance, conditional acceptance, counterproposal, or rejection in accordance with the selections made in Section 1.

NOW THEREFORE, in consideration of the mutual covenants contained herein and other valuable consideration, the parties agree as follows:

1. RESPONSE

The Responder hereby indicates its response to the LOI (select one):

Accept as written (Responder agrees to the material terms in the LOI without modification).

Conditional acceptance (Responder accepts subject to the conditions set forth in the counterproposal below).

Counterproposal submitted (see description of proposed modifications).

Reject (Responder does not intend to proceed under the terms of the LOI).

2. PROPOSED TRANSACTION TERMS

The parties acknowledge the principal commercial terms that are the subject of the LOI and this Response. Proposed consideration (if applicable): $ . Scope of the proposed transaction:

3. CONFIDENTIALITY

The parties agree that all information exchanged in connection with the LOI and this Response (including diligence materials, financial information, and negotiations) is Confidential Information. Each party shall: (a) protect Confidential Information with at least the same degree of care it uses to protect its own confidential information but not less than reasonable care; (b) use Confidential Information only for purposes of evaluating and negotiating the proposed transaction; and (c) not disclose Confidential Information to any third party except to those employees, advisors or affiliates who have a need to know and who are bound by confidentiality obligations no less restrictive than those herein. Confidentiality obligations shall survive termination of negotiations and remain in effect for a period of three (3) years from the date of disclosure unless otherwise agreed in a definitive agreement.

4. EXCLUSIVITY

For the period of days following the Effective Date, the Client agrees not to solicit, negotiate, or enter into any agreement with any third party with respect to the specific transaction described in the LOI. The parties acknowledge that exclusivity is binding and enforceable as an obligation to negotiate in good faith for the stated period, subject to the Conditions Precedent in Section 5.

5. CONDITIONS PRECEDENT

The obligations of the parties to execute any definitive agreement are subject to customary conditions precedent, including without limitation: satisfactory completion of due diligence, approval by the respective boards or authorized representatives of each party, and execution of mutually acceptable definitive documentation. Unless otherwise agreed in writing, the deadline to satisfy or waive such conditions is: .

6. EXPENSES

Except as otherwise set forth in a definitive agreement, each party shall bear its own costs and expenses (including attorneys' fees, accountants' fees, and other professional fees) incurred in connection with the LOI, this Response and any negotiation, whether or not a transaction is consummated.

7. BINDING AND NON-BINDING PROVISIONS

Except as expressly provided in this Section 7 and Sections 3 (Confidentiality), 4 (Exclusivity), 6 (Expenses), and 9 (Notices), the parties intend that this Response and any preliminary agreements reflected herein are non-binding and solely for the purpose of facilitating further negotiation of a definitive agreement. The parties expressly acknowledge that no definitive agreement shall exist unless and until a definitive written agreement is executed by duly authorized representatives of each party. The parties further agree that any binding obligations must be set forth in a definitive agreement containing customary representations, warranties, covenants and indemnities.

8. NOTICES

Client Notice Contact

Responder Notice Contact

Notices under this Response shall be in writing and deemed given when personally delivered, delivered by nationally recognized overnight courier, or three (3) business days after being sent by certified mail, return receipt requested, to the addresses set forth above or such other address as either party may designate by notice in accordance with this Section.

9. GOVERNING LAW

This Response shall be governed by and construed in accordance with the laws of the State of without regard to principles of conflict of laws. Any dispute arising out of or relating to this Response shall be subject to the exclusive jurisdiction of the state and federal courts located within that state.

10. ENTIRE AGREEMENT

This Response constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous understandings, agreements, representations and warranties, both written and oral, between the parties relating to the subject matter hereof, except that the terms of the LOI expressly incorporated by reference and any separate written confidentiality agreement shall remain in effect as provided therein.

11. SEVERABILITY

If any provision of this Response is held to be illegal, invalid or unenforceable, such provision shall be enforced to the fullest extent permitted by law and the remaining provisions shall remain in full force and effect.

12. AMENDMENT; WAIVER; COUNTERPARTS

No amendment, modification or waiver of any provision of this Response shall be effective unless in writing and signed by authorized representatives of both parties. No waiver by either party of any breach shall be construed as a waiver of any subsequent breach. This Response may be executed in counterparts, each of which shall be deemed an original, and all of which together shall constitute one and the same instrument.

Client

Print Name:

By:

Date:

Responder

Print Name:

By:

Date:

Enter text✕

What a Letter of Intent Response Is and When It’s Used

A Letter of Intent Response is a formal written reply to a Letter of Intent (LOI), used to accept, reject, clarify, or propose changes to the terms outlined by the initiating party. It often restates material business points—price, timeline, conditions precedent, confidentiality, and exclusivity—and may open or close further negotiation. Responses can be binding or non-binding depending on language and context; parties typically label which provisions are intended to be binding. A clear, dated response helps manage expectations and creates an evidentiary record for negotiations.

Why a Clear Response Matters

Responding promptly and precisely reduces miscommunication, preserves negotiating leverage, and documents each party’s position in a way that supports later agreement drafting.

Why a Clear Response Matters

Who Typically Prepares and Receives LOI Responses

Tailor the response author and distribution to the transaction’s complexity and required approvals to avoid invalid signoffs.

  • Corporate counsel and in-house legal teams coordinate phrasing and binding language before sending a formal reply.
  • Business development or deal leads draft commercial points and timelines for internal approval prior to legal review.
  • Brokers, real estate agents, and advisors submit or receive responses when purchase or lease terms are being negotiated.

Core Elements to Include in a Professional Response

A concise response should address key contractual points, state what is being accepted or disputed, and note any conditions for moving forward. Keep language clear about binding versus non-binding sections.

Acceptance

Explicitly state which LOI terms you accept, using precise references to paragraphs or line items to avoid ambiguity in later drafting.

Exceptions

List specific terms you cannot accept and provide alternative language or conditions that would permit agreement.

Contingencies

Describe conditions precedent such as due diligence, financing, regulatory approvals, or board signoff required to close the deal.

Timing

Confirm deadlines for acceptance, milestones, and the expected schedule for final agreement execution.

Confidentiality

Reference any existing NDA or confirm whether confidentiality provisions in the LOI remain in force during negotiations.

Signature Block

Include name, title, company, and date for the authorized signer; identify who must countersign and how signatures will be exchanged.

Required Information and Standard Fields

Respondent Name: Full legal entity name
Reference LOI: Original LOI date and parties
Effective Date: MM/DD/YYYY effective date
Authorized Signer: Name and title of signer
Key Terms: Price, timeline, and contingencies
Confidentiality: NDA status or reference

Step-by-Step: Prepare and Send an LOI Response

Follow these steps to create a clear, enforceable reply that preserves negotiation options while documenting position.

  • 01
    Review LOI: Confirm terms and identify binding language
  • 02
    Draft Response: State accepted terms and propose alternatives
  • 03
    Obtain Approval: Get internal legal and executive signoff
  • 04
    Sign and Deliver: Sign with authorized signature and share record

Where to Send or File the Response

Choose delivery methods and routing to ensure the response is received, timestamped, and stored by both parties.

  • Issuer: Send to the LOI issuer’s designated email or address
  • Legal Counsel: Share copies with each party’s counsel for contract drafting
  • Escrow or Agent: Deliver to escrow agent when required by LOI terms
  • Internal Records: Archive a dated copy in your contract repository

How to Set Up an Online Response Workflow

When using an electronic signature platform, configure fields and authentication to match the transaction’s risk and legal needs.

Field Configuration
Template Create reusable LOI response template with locked terms
Signer Order Specify sequential or parallel signing as needed
Authentication Choose email, SMS code, or stronger ID verification
Notifications Enable automatic reminders and completion receipts

Digital Signing and eSubmission Considerations

Ensure chosen platform complies with ESIGN and UETA and supports exportable audit trails for future dispute resolution.

  • File Formats: PDF or DOCX with embedded fields
  • Authentication: Email link, SMS code, or KBA
  • Retention: Store signed copies and audit logs

Common Deadlines and Timing Expectations

LOIs and responses often include explicit deadlines; track them carefully because missing a stated deadline can change rights and obligations.

Response Deadline:

Date by which response must be received

Exclusive Negotiation Period:

Time window seller agrees to negotiate exclusively

Due Diligence Window:

Days allotted to complete diligence tasks

Acceptance Window:

Period during which the offer remains open

Execution Target:

Planned date for final agreement signing

Key Milestones from LOI to Final Agreement

A sequential milestone view helps coordinate tasks across legal, finance, and operations teams.

01

LOI Issued

Originator circulates LOI for consideration

02

Response Submitted

Recipient returns acceptance, counteroffer, or clarifications

03

Due Diligence

Parties perform agreed diligence activities

04

Agreement Drafting

Counsel drafts definitive agreement language

Common Mistakes to Avoid When Drafting a Response

  • Using vague language that leaves the acceptance scope unclear, which can lead to conflicting interpretations during contract drafting.
  • Failing to state whether specific clauses are intended to be binding, resulting in disputed obligations and potential litigation.
  • Signing by a person without authority or without documented delegation, which can render the response non-binding or subject to repudiation.
  • Neglecting to preserve electronic audit logs and timestamps when using eSignature, weakening evidentiary support if a dispute arises.

Risks and Potential Consequences of an Incorrect Response

Invalid Signoff: Response may be void
Missed Deadline: Loss of negotiation rights
Confidentiality Breach: Exposure of sensitive data
Tax Reporting: Incorrect reporting obligations
Reliance Damages: Claims for negotiation costs
Regulatory Risk: Sector-specific compliance fines

Sample eSignature Vendor Comparison for LOI Responses

Compare common provider criteria relevant to signing and storing LOI responses. signNow is listed first per vendor comparison conventions.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes Yes Yes Yes Limited
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Example Scenarios Showing Typical LOI Responses

Two brief examples illustrate practical uses and phrasing choices when replying to an LOI.

Start-up Acquisition

A buyer accepts price subject to IP diligence

  • Requests 30-day exclusivity
  • The response specifies accepted price, diligence window, and a deadline for definitive agreement execution to preserve deal momentum.

Commercial Lease Offer

Tenant counters on rent and tenant improvements

  • Proposes extended due diligence
  • The reply lists adjusted rent schedule, improvement allowances, and a firm date for lease signing conditional on inspections.

Frequently Asked Questions About LOI Responses

Answers to common questions about binding effect, electronic signing, authority to sign, and storage for LOI responses.


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